Agenda of Community, Culture and Events Committee Meeting

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 5

7/2/2018

Community, Culture and Events Committee Meeting (Open Portion) held Wednesday, 7 February 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Harvey (Chairman)

Sexton

Zucco

Cocker

Thomas

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Briscoe

Ruzicka

Burnet

Reynolds

Denison

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

1. Co-Option of a Committee Member in the event of a vacancy

2. Confirmation of Minutes

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday,29 November 2017 , and the Special Community, Culture and Events Committee meeting held on Monday,4 December 2017 are submitted for confirming as an accurate record.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

Item No. 6.1

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 8

7/2/2018

REPORT TITLE: North Melbourne Football Club - Community Partnership Outcome Report

REPORT PROVIDED BY: Manager Community and Cultural Programs

Associate Director Community Development

1. Report Purpose and Community Benefit

1.1. This report is presenting the Council with an annual report provided by the North Melbourne Football Club (NMFC) as required as part of the formal Community Engagement Agreement approved by the Council on 23 January 2017.

1.1.1. This report details community engagement outcomes as specified in the key performance indicators.

2. Report Summary

2.1. As detailed in the Community Engagement Partnership Agreement with the NMFC, an annual report is required to be provided that addresses a range of key performance indicators across the three programs areas including the Community Camp, Next Generation in Schools program and the e-Huddle.

2.2. NMFC has provided a 12 month progress report that details all activities undertaken and the outcomes against the specified targets. This progress report is shown at Attachment A.

2.3. The 12 month progress report demonstrates that all key performance indicators for the 2017 season were exceeded.

2.4. The report also responds to the Council’s request that the General Manager be authorised to negotiate a reduced family membership for each year of the Partnership Agreement by indicating that the NMFC is seeking to increase the number of free Prep student memberships in 2018 to 800 from the 500 target in 2017. It is further noted the NMFC exceeded this target in 2017 by providing 1,560 free memberships to Prep students.

2.5. It is noted that the e-Huddle program was only in the development phase in 2017 with it being anticipated that there are 35 schools registered in the Hobart region for this program in 2018.

3. Recommendation

That the North Melbourne Football Club Community Engagement Partnership 12 Month report for 2017 be received and noted.

4. Background

4.1. The Council at its meeting held on 23 January 2017 resolved:

“That 1. The Council become a community engagement partner with the North Melbourne Football Club with a value of $50,000 cash and $5,000 per annum in-kind support being provided for a period of three years.

2. The General Manager be delegated the authority to negotiate and agree to the terms of the resulting Partnership Agreement with the North Melbourne Football Club, and to execute the Agreement on the Council’s behalf, noting that the Partnership Agreement is a three year grant, subject to appropriate performance criteria and annual review requirements to the satisfaction of the General Manager.

(i) The General Manager be authorised to negotiate a reduced family membership for each year of the Partnership Agreement.

3. An allocation of $55,000 be made from general reserves in the current financial year with a further allocation of $55,000 per annum being included in the draft budget for the 2017/2018 and 2018/2019 financial years.

4. The funding provided by the City of Hobart be recorded in the relevant Annual Reports in accordance with the Council’s policy in relation to the disclosure of grants and benefits.

5. The Council develop a policy and criteria to enable consistency around the consideration of future requests.”

4.2. All items as detailed in the above resolution have been actioned apart from item 5, noting that a policy and criteria has yet to be finalised.

5. Proposal and Implementation

5.1. That the North Melbourne Football Club Community Engagement Partnership 12 Month report for 2017 be received and noted acknowledging that all key performance indicators for the 2017 season have been exceeded.

5.2. It is noted that the e-Huddle program was only in the development phase in 2017 with it being anticipated that there are 35 schools registered in the Hobart region for this program in 2018.

6. Strategic Planning and Policy Considerations

6.1. A partnership with the NMFC is aligned with the Capital City Strategic Plan 2015-2025 particularly:

“Goal 1 - Strategic Objective 1.2 Strong national and international relations;

Goal 4 - Strategic Objective 4.1 Support accessible education and lifelong learning opportunities, 4.2. City facilities, infrastructure and open spaces support healthy lifestyles and 4.2.4 Deliver and support recreation, education, social and healthy living programs and activities in city facilities; and

Goal 5 - Strategic Objective 5.4.3 Further enhance engagement activities with the community.”

6.2. The community engagement programs also align strongly with the City of Hobart Social Inclusion, Youth, Multicultural and Children and Families Strategies 2014-2019.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. The funding allocation of $50,000 cash and $5,000 in-kind support has been included in the current year’s operating budget.

7.2. Impact on Future Years’ Financial Result

7.2.1. The funding allocation of $50,000 cash and $5,000 in-kind support will be included in the 2018-19 and 2019-20 financial year’s budget preparation in accordance with the previous Council resolution.

7.3. Asset Related Implications

7.3.1. Not applicable.

8. Legal, Risk and Legislative Considerations

8.1. There are no legal, risk or legislative considerations as part of this report.

9. Social and Customer Considerations

9.1. The community engagement programs support the implementation of several of the Social Inclusion domain areas in the City of Hobart Social Inclusion Strategy 2014-2019, specifically Community Participation, Economic Participation and Health and Wellbeing.

9.2. The NMFC activity report demonstrates that there has been significant participation of community members through the community camp program and participation by students in the Next Generation in Schools Program.

9.3. It is promising to note that there is expected to be 35 schools engaged in the e-Huddle program throughout 2018.

10. Delegation

10.1. This matter is delegated to the Council.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Kimbra Parker

Manager Community and Cultural Programs

Philip Holliday

Associate Director Community Development

Date: 1 February 2018

File Reference: F18/8903; 17/18

Attachment a: NMFC Community Engagement Partnership 12 month progress report ⇩

Item No. 6.2

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 17

7/2/2018

REPORT TITLE: International Student Ambassadors - Expanded Program

REPORT PROVIDED BY: Manager Community and Cultural Programs

Associate Director Community Development

1. Report Purpose and Community Benefit

1.1. This report provides the Council with an update on the International Student Ambassador Program and the opportunities to expand the partnerships associated with this program.

1.1.1. This program has excellent community outcomes for the international students involved, for the City of Hobart and for the general promotion of cultural diversity in Hobart.

2. Report Summary

2.1. The City of Hobart has had a partnership with the Community Friends and Network Program at the University of Tasmania (UTAS) to deliver the City of Hobart International Student Ambassador Program since 2015. The program was not delivered throughout the 2017-18 financial year due to program changes at UTAS that reduced their capacity to support the program.

2.2. In recognition of the value of this program, City of Hobart staff have recently contacted UTAS to re-establish the partnership for the 2018 academic year.

2.3. City of Hobart staff are also considering opportunities to expand the program to international students attending other educational institutions and are exploring partnership opportunities with TasTafe, Royal Ghurka’s Institute of Technology and colleges through Study Tasmania (Department of State Growth).

2.4. City of Hobart staff have been working closely with Study Tasmania, to explore partnership opportunities related to the International Student Ambassador program. This partnership has the potential to bring strong benefits to the program including:

2.4.1. Expanded engagement opportunities for Ambassadors across both organisations, including a greater number and variety of opportunities.

2.4.2. Possible media and marketing content production through Study Tasmania, with students being encouraged to record and share their experiences on social media.

2.4.3. Strong recruitment support for the program from Study Tasmania.

3. Recommendation

That the report providing an update on the City of Hobart International Student Program for 2018-19 be received and noted.

4. Background

4.1. In May 2015 the City of Hobart partnered with the University of Tasmania (UTAS) Community Friends and Network program to design and launch the Inaugural City of Hobart International Student Ambassador Program.

4.1.1. Eight International Student Ambassadors (volunteers) were engaged in the program during the 2015-16 financial year.

4.1.2. In 2016-17 eight new Ambassadors were recruited into the program.

4.1.3. The role of International Student Ambassadors included speaking at and providing logistical support for events such as Citizenship Ceremonies and Harmony Day and participation in the City of Hobart Networking for Harmony Multicultural Advisory Group.

4.1.4. The program helped the Ambassadors increase their knowledge of Hobart, enhance their public speaking and communication skills and increase their social and professional networks.

4.1.5. Benefits for the City of Hobart included better connection with International Students, a strengthened partnership with UTAS, increased profile of Hobart as a study location, and increased insight into the experience of International Students in Hobart.

4.2. The program was put on hold in July 2017, with no new Ambassadors recruited into the program.

4.2.1. Program changes and increased staff workloads at UTAS resulted in reduced capacity to support the program and led to the Ambassador program being put on hold for the 2017-18 financial year.

4.2.2. It is noted that three Ambassadors from the 2016-17 program remained actively engaged with the City of Hobart as Volunteers throughout the 2017-18 period.

4.3. UTAS staff have advised that they recognise the significant benefit of this program to International students and are supportive of the program being delivered in 2018-19. UTAS will support promotion and recruitment into the program, however their engagement in the management of the program throughout the year may be more limited than previously.

4.4. Members of the Networking for Harmony Multicultural Advisory Group approached City of Hobart staff to ask about the potential to expand the International Student Ambassador Program to include International students from educational institutions other than UTAS. It was advised that these students can tend to be socially isolated.

4.5. City of Hobart staff are exploring partnership opportunities with TasTafe, Royal Ghurka's Institute of Technology and Colleges through Study Tasmania (State Growth).

4.6. UTAS support this expansion of the program to include non-UTAS students.

4.7. Expansion of the program will strengthen partnerships formed through the Networking for Harmony Multicultural Advisory Group.

4.8. An expanded program has the potential to reach a broader and more diverse range of International students.

4.9. City of Hobart staff have been working closely with Study Tasmania, Department of State Growth, to explore partnership opportunities related to the International Student Ambassador program. Partnership has the potential to bring strong befits to the program including:

4.10. Expanded engagement opportunities for Ambassadors across both organisations, including a greater number and variety of opportunities.

4.11. Possible media and marketing content production through Study Tasmania, with students being encouraged to record and share their experiences on social media.

4.12. Strong recruitment support for the program will be provided by Study Tasmania.

5. Proposal and Implementation

5.1. It is proposed that the City of Hobart re-establish the partnership with UTAS to deliver the International Student Ambassador Program for 2018-19 and further develop partnership opportunities to expand the program.

5.2. Partnership opportunities will continue to be explored by City of Hobart staff in early 2018 with TasTafe, Royal Ghurka's Institute of Technology and Colleges through Study Tasmania (State Growth).

5.3. Program details will be confirmed in preparation for the re-launch of the program in April 2018 and the subsequent recruiting of a new intake of Ambassadors for 2018-19.

6. Strategic Planning and Policy Considerations

6.1. The strengthened International Student Ambassador Program is in alignment with the Capital City Strategic Plan 2015-2025 and supports delivery of the Social Inclusion Strategy 2014-2019 and the Multicultural Strategy 2014-2019.

6.1.1. The program aligns specifically with Goal 1: Economic Development Vibrancy and Culture, in particular Strategic Objectives 1.1 and 1.2, and Goal 4 Strong, Safe and Healthy Communities, Strategic Objectives 4.1 and 4.4.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. The program will be delivered within the Community Development Policy Management current operating budget.

7.2. Impact on Future Years’ Financial Result

7.2.1. It is envisaged that there will be no impact on Future Years’ Financial Result.

7.3. Asset Related Implications

7.3.1. There are no asset related implications.

8. Legal, Risk and Legislative Considerations

8.1. There are no legal, risk or legislative considerations.

9. Social and Customer Considerations

9.1. The expansion of the Ambassador program to other educational institutions broadens the reach of the program to a wider range of International students, building greater social inclusion and connection for potentially isolated groups.

9.2. Partnerships have the potential to increase the range and number of opportunities for International Student Ambassadors, thereby increasing the benefits to them.

10. Marketing and Media

10.1. The program will be promoted through social media during the recruitment phase in April/May 2018.

10.2. Potential partnership with Study Tasmania may support the production of valuable media and marketing content, with students being trained in content creation and encouraged to record and share their experiences on social media.

10.3. Media opportunities will be considered as partnerships develop and at the launch of the program in June 2018.

11. Community and Stakeholder Engagement

11.1. City of Hobart staff have continued to consult with all key stakeholders throughout the delivery of the program and draw upon their expertise to guide the program re-design. Stakeholders include past International Student Ambassadors, the Networking for Harmony Multicultural Advisory Group, the Department of Education, the Department of State Growth, the University of Tasmania, Royal Ghurkha’s Institute of Technology and other City of Hobart staff, including the Community Participation Coordinator and the Community Development Officer - Multicultural and Safety.

12. Delegation

12.1. This matter is delegated to the Council.

Kimbra Parker

Manager Community and Cultural Programs

Philip Holliday

Associate Director Community Development

Date: 1 February 2018

File Reference: F18/9014; 17/204

Agenda (Open Portion)

Community, Culture and Events Committee Meeting

Page 48

7/2/2018

8. Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

An Alderman may ask a question without notice of the Chairman, another Alderman, the General Manager or the General Manager’s representative, in line with the following procedures:

1. The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2. In putting a question without notice, an Alderman must not:

(i) offer an argument or opinion; or

(ii) draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3. The Chairman must not permit any debate of a question without notice or its answer.

4. The Chairman, Aldermen, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5. The Chairman may require a question to be put in writing.

6. Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7. Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i) the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii) a written response will be provided to all Aldermen, at the appropriate time.

(iii) upon the answer to the question being circulated to Aldermen, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

about people	We value people – our community, our customers and colleagues.
professional	We take pride in our work.
enterprising	We look for ways to create value.
responsive	We’re accessible and focused on service.
inclusive	We respect diversity in people and ideas.
making a difference	We recognise that everything we do shapes Hobart’s future.