Minutes (Open Portion)

Governance Committee Meeting

Page 2

30/1/2018

Minutes (Open Portion)

Governance Committee Meeting

Page 3

30/01/2018

ACTING LORD MAYOR

The minutes of the Open Portion of the Governance Committee meeting held on Tuesday, 28 November 2017, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

The minutes were signed.

6.1      Questions On Notice - Procedures

THOMAS

That the recommendation contained in the report of the General Manager of 24 January 2018, be adopted amended by the following:

1.         Clause 2 (vii) was amended to read as follows

(vii)   The chairman of a meeting may permit debate of a question on notice, or its response, and may accept amendments including requests for further information.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The Council endorse the following parameters in defining the nature of a Question on Notice:

(i)      Where a Question on Notice may be submitted under r 30 of the Local Government (Meeting Procedures) Regulations 2015, the definition of the term “question” is the same as that adopted by the Council at its meeting on 4 December 2017, in respect to Questions Without Notice, ie:

“The purpose of a question on notice is to obtain information of a factual nature which requires minimal research or investigation.  Any matter which requires detailed research, investigation, interpretation, and analysis and/or officer advice for Council’s consideration, should be dealt with by a Notice of Motion, and will not be accepted by the General Manager as a question on notice.

2.    The following framework for dealing with Questions on Notice lodged under r 30 of the Local Government (Meeting Procedures) Regulations 2015, be adopted:

(i)      Questions are to be lodged with the General Manager at least seven clear days prior to an ordinary meeting of the Council or a Council committee, as provided under r 30 (1) of the Local Government (Meeting Procedures) Regulations 2015.

(ii)     Questions which relate to another item which is listed on the same agenda of a Council or Council committee meeting will not be accepted by the General Manager.

(iii)    The General Manager will refuse to accept a question on notice for a Council committee if the subject matter does not relate to the Terms of Reference of the committee.

(iv)    In placing a question on the relevant agenda, the General Manager is to determine whether the subject matter necessitates placement on either the open or closed portion of the meeting, in consideration of r 15 of the Local Government (Meeting Procedures) Regulations 2015.

(v)     The General Manager may refuse a request to place a question on an agenda if it has been previously asked, is unclear, defamatory or improper, in which case the Alderman submitting the question will be notified accordingly.

(vi)    Where it has not been possible to prepare a response to a question for inclusion on the relevant agenda, the General Manager will note this accordingly on the agenda and provide advice as to the timing of the response.

(vii)   The chairman of a meeting may permit debate of a question on notice, or its response, and may accept amendments including requests for further information.

6.2      Councillor Allowances - Issues Paper

ACTING LORD MAYOR

That    1.    The Council provide a submission in response to the Board of Inquiry’s review of allowances paid to Local Government Councillors specifically addressing the following:

a)    The Board’s review would benefit from including member(s) with Local Government experience.

b)    Appropriate recognition for superannuation within the quantum of the allowance.

c)    Introduction of a loading in recognition of the workload associated with Hobart’s capital city status.

d)    Concept of sitting fees be explored by the Board (in line with Perth and Darwin)

e)    Consideration be given to incentivising ongoing learning by Aldermen.

f)     Deputy Lord Mayor receive the Lord Mayor’s allowance when acting in the role of Lord Mayor for an extended period, for example greater than seven days.

2.    In the event the Council wishes to provide an oral submission to the Board of Inquiry, nominations be sought from interested Aldermen.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That    1.    The Council provide a submission in response to the Board of Inquiry’s review of allowances paid to Local Government Councillors specifically addressing the following:

a)    The Board’s review would benefit from including member(s) with Local Government experience

b)    Appropriate recognition for superannuation within the quantum of the allowance.

c)    Introduction of a loading in recognition of the workload associated with Hobart’s capital city status.

d)    Concept of sitting fees be explored by the Board (in line with Perth and Darwin)

e)    Consideration be given to incentivising ongoing learning by Aldermen.

f)     Deputy Lord Mayor receive the Lord Mayor’s allowance when acting in the role of Lord Mayor for an extended period, for example greater than seven days.

2.    In the event the Council wishes to provide an oral submission to the Board of Inquiry, nominations be sought from interested Aldermen.

6.3      Appointment of Acting General Manager

ACTING LORD MAYOR

That the recommendation contained in the report of the General Manager of 25 January 2018, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the Deputy General Manager be appointed to act in the office of the General Manager during every absence of the General Manager for a term of five years pursuant to s61B(4) of the Local Government Act 1993.

6.4      Hobart City Deal
Heads of Agreement

REYNOLDS

The recommendation contained in the report of the General Manager of 25 January 2018, be adopted with the inclusion of an additional clause to read as follows:

3.    The Acting Lord Mayor write an appropriate letter to the Prime Minister acknowledging the Hobart City Deal and the commitment of the Council to make a contribution to the Deal. A copy of the letter also be forwarded to the federal members for Denison and Franklin as well as all Tasmanian Federal Senators.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That    1.    The Heads of Agreement for a Hobart City Deal marked as Attachment A to Item 6.4 on the Open Governance Committee meeting agenda of 30 January 2018 be noted.

2.    The General Manager be authorised to:

(i)      participate in officer discussions on the formation of a City Deal for Hobart, including the scoping of a Greater Hobart Act; and

(ii)     provide regular reports to the Council on these matters, including the implications on Council resources and priorities.

3.    The Acting Lord Mayor write an appropriate letter to the Prime Minister acknowledging the Hobart City Deal and the commitment of the Council to make a contribution to the Deal. A copy of the letter also be forwarded to the federal MHA’s for Denison and Franklin as well as all Tasmanian Federal Senators.

7.1      Status Report

ACTING LORD MAYOR

That the information be received and noted.

MOTION CARRIED

VOTING RECORD