City
of hobart
AGENDA
Finance Committee Meeting
Open Portion
Tuesday, 16 January 2018
at 5:00 pm
Lady Osborne Room, Town Hall
City
of hobart
AGENDA
Finance Committee Meeting
Open Portion
Tuesday, 16 January 2018
at 5:00 pm
Lady Osborne Room, Town Hall
THE MISSION
Our mission is to ensure good governance of our capital City.
THE VALUES
The Council is:
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about people |
We value people – our community, our customers and colleagues. |
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professional |
We take pride in our work. |
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enterprising |
We look for ways to create value. |
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responsive |
We’re accessible and focused on service. |
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inclusive |
We respect diversity in people and ideas. |
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making a difference |
We recognise that everything we do shapes Hobart’s future. |
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Agenda (Open Portion) Finance Committee Meeting |
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Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.
APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6 Committee Action Status Report
6.1 Committee Actions - Status Report
7. Responses to Questions Without Notice
7.1 Charity Grant Recipients Dumping Recyclables in Land Fill
9. Closed Portion Of The Meeting
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Agenda (Open Portion) Finance Committee Meeting |
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Finance Committee Meeting (Open Portion) held Tuesday, 16 January 2018 at 5:00 pm in the Lady Osborne Room, Town Hall.
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COMMITTEE MEMBERS Thomas (Chairman) Deputy Lord Mayor Christie Zucco Ruzicka Sexton
ALDERMEN Lord Mayor Hickey Briscoe Burnet Cocker Reynolds Denison Harvey |
Apologies: Nil.
Leave of Absence: Nil.
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The minutes of the Open Portion of the Finance Committee meeting held on Tuesday, 12 December 2017, are submitted for confirming as an accurate record.
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Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
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That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
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Agenda (Open Portion) Finance Committee Meeting |
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A report indicating the status of current decisions is attached for the information of Aldermen.
REcommendation
That the information be received and noted.
Delegation: Committee
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Regulation 29(3) Local Government
(Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
The General Manager reports:-
“In accordance with the procedures approved in respect to Questions Without Notice, the following responses to questions taken on notice are provided to the Committee for information.
The Committee is reminded that in accordance with Regulation 29(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chairman is not to allow discussion or debate on either the question or the response.”
7.1 Charity Grant Recipients Dumping Recyclables in Land Fill
File Ref: F17/162149; 13-1-10
Report of the Director Parks and City Amenity of 16 January 2018.
Delegation: Committee
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That the information be received and noted.
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Item No. 7.1 |
Agenda (Open Portion) Finance Committee Meeting |
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Memorandum: Lord Mayor
Deputy Lord Mayor
Aldermen
Response to Question Without Notice
Charity Grant Recipients Dumping Recyclables in Land Fill
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Meeting: Finance Committee
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Meeting date: 12 December 2017
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Raised by: Alderman Harvey |
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Question:
Council made a decision in 2015 to grant $3 000 to a number of charities to cover the cost of tip fees to dump excess or non-usable items at McRobies Gully. Could the General Manager please advise:
1 Are the charities using this money; and,
2 How much has been spent to date subsidising their waste to landfill.
Response:
The City Infrastructure Committee meeting of 28 January 2015 recommended that $3 000 per charity be provided to cover the cost of dumping excess or non-reusable items at the McRobies Gully Waste Management Centre.
At the subsequent Council Meeting of 10 February 2015, an amendment was tabled to increase the amount to $6 000 per charity, however the matter was referred back to the Committee for further consideration.
A further report was submitted to the City Infrastructure Committee meeting of 25 March 2015 whereat the Committee resolved to increase the amount to $6 000 and provide $48 000 in total waived disposal fees to be available to charities. This was adopted at the Council Meeting of 13 April 2015.
The charities entitled to free entry to the Waste Management Centre are using the service offered.
· In 2015-16, the approved charities received fee waivers to a total of $48 005.
· In 2016-17, this amount increased to $48 478.
· For the period 1 July 2017 to 30 November 2017, charities have received fee waivers to the value of $19 209 (on track for $46 100 for the year).
The break-up of material delivered to the waste management centre is:
· General waste 93%
· Green Waste 5%
· Clean Fill 2%
Green waste is composted, and clean fill is used for cover operations on site. Some reusable items are either delivered direct to, or are able to be salvaged by, the Resource Work Cooperative.
Charities that operate second-hand stores receive material which is dumped at public collection points and is not suitable for re-use. This includes broken furniture, soiled clothing, food scraps and other household waste. Only around 25% of material dropped off is deemed fit for sale or human use. In addition, the charities have the following waste minimisation practises:
· Transferring donated goods to warehouses for sorting and inspection, with appropriate items moved to shop floors for sale.
· Clothes and textiles unfit for sale are bundled and on-sold to rag merchants.
· Waste materials that are delivered to McRobies Gully are often sorted at the transfer station where timber, steel, and other recyclables are placed in relevant recycling bins, and reusable items are at times delivered to the Tip Shop.
City Officers will engage with charitable organisations to aim to improve waste reduction in the sector and align their practices with the zero waste to landfill goals of the City’s Waste Management Strategy 2015-2030 where possible.
As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.
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Glenn Doyle Director Parks and City Amenity |
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Date: 11 January 2018
File Reference: F17/162149; 13-1-10
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Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
An Alderman may ask a question without notice of the Chairman, another Alderman, the General Manager or the General Manager’s representative, in line with the following procedures:
1. The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.
2. In putting a question without notice, an Alderman must not:
(i) offer an argument or opinion; or
(ii) draw any inferences or make any imputations – except so far as may be necessary to explain the question.
3. The Chairman must not permit any debate of a question without notice or its answer.
4. The Chairman, Aldermen, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.
5. The Chairman may require a question to be put in writing.
6. Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.
7. Where a response is not able to be provided at the meeting, the question will be taken on notice and
(i) the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.
(ii) a written response will be provided to all Aldermen, at the appropriate time.
(iii) upon the answer to the question being circulated to Aldermen, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.
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