Minutes (Open Portion)

Council Meeting

Page 2

18/12/2017

Minutes (Open Portion)

Council Meeting

Page 4

18/12/2017

The Chairman reports that she has perused the minutes of the meeting of the Open Portion of the Council meeting held on Monday, 4 December 2017, finds them to be a true record and recommends that they be taken as read and signed as a correct record.

Christie

BURNET                                                                      That the minutes be signed.

MOTION CARRIED

VOTING RECORD

The minutes were signed.

The Lord Mayor presented a box of Chinese tea packets to the Council. The tea packets were presented to the Deputy Lord Mayor by the visiting Fujian Taining Meilin Opera delegation on Tuesday 12 December 2017.

6.1      Zebra pedestrian crossing on Creek Road, Lenah Valley

The General Manager tabled a petition regarding community concern about the zebra on Creek Road, Lenah Valley.

There were 458 signatories on the petition.        

Briscoe

Harvey

That the petition be received and noted and referred to the appropriate committee.

MOTION CARRIED

VOTING RECORD

6.2      Local Food Strategy

The General Manager tabled a petition calling for the Council to commission a Local Food Strategy along the lines of the City of Darebin’s (Victoria) Food Strategy 2014-2018.

Briscoe

Harvey

That the petition be received and noted and referred to the appropriate committee.

MOTION CARRIED

VOTING RECORD

9.1      78 Athleen Avenue and 85 Athleen Avenue, Lenah Valley - Multiple Dwellings

Ref:    Open CPC 7.1.2, 11/12/2017

Application Expiry Date: 10 January 2018

Extension of Time: Not applicable

That:   Pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for multiple dwellings at 78 Athleen Avenue and 85 Athleen Avenue Lenah Valley for the reasons outlined in the officer’s report, attached to item 7.1.2 of the Open City Planning Committee agenda of 11 December 2017, and a permit containing the following conditions be issued:

GEN

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN­17­395 ­ 78 ATHLEEN AVENUE LENAH VALLEY TAS 7008 ­ Final Planning Documents, except where modified below.

Reason for condition

To clarify the scope of the permit.

TW

The use and/or development must comply with the requirements of TasWater as detailed in the form Submission to Planning Authority Notice, Reference No. TWDA 2017/00823­HCC dated 08/06/2017 as attached to the permit.

Reason for condition

To clarify the scope of the permit.

PLN 5

Mature vegetation screening or a screening structure of sufficient height and width to minimise light spill from vehicles travelling south on the proposed access must be provided and maintained between the southern end of the driveway/manoeuvring area and the southern boundary of the site prior to occupation of any of the approved dwellings.

Prior to the issue of any approval under the Building Act 2016, drawings showing details that comply with the above requirements to the satisfaction of the Council's Director City Planning must be submitted and approved.  If vegetation is used in the screening, the drawings must include details of the species, number of plants to be planted, their location, and their mature height.

If any vegetation used in the screening dies or is destroyed, replacement vegetation of a similar size must be planted within 30 days. 

All work required by this condition must be undertaken in accordance with the approved drawings. 

Reason for condition 

To ensure that impacts upon the residential amenity of 41 Ruth Drive associated with potential light spill from the headlights of vehicles travelling south on the approved access are minimised.

PLN s1

The hardstanding area to the south of the carparking for unit 8 is not approved. The continuation of the common driveway to the property boundary is not approved and the common driveway must stop a minimum of 4m from the southern (rear) property boundary.

Prior to the issue of any approval under the Building Act 2016, revised plans must be submitted and approved showing the amended driveway and hardstanding area, in accordance with the above requirement.

All work required by this condition must be undertaken in accordance with the approved revised plans.

Reason for condition

To ensure that the proposed driveway does not cause an undue impact on the amenity of adjacent properties and that it complies with the building envelope requirements for the General Residential Zone of the Hobart Interim Planning Scheme 2015.

ENG sw2

A pre­works CCTV video of Council's stormwater mains within two metres of any works (including driveways and cut/fill) must be undertaken and submitted to Council prior to the commencement of work.

The post construction CCTV will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council pre construction CCTV video of the Council’s infrastructure, then any damage to the Council infrastructure identified in the post construction CCTV will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENG sw2.1

A post­works CCTV video of the Council's stormwater main within two metres of any works must be undertaken and submitted to the Council on completion of all work.

The post­works CCTV will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council pre­construction CCTV video of the Council’s infrastructure, then any damage to the Council's infrastructure identified in the post­works CCTV will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENG sw3

The proposed works (including cut/ fill, driveways, footings and overhangs) must be designed to ensure the long term protection of and access to the Council’s stormwater infrastructure.

A detailed engineering design must be submitted and approved prior to issue of any approval under the Building Act 2016 or commencement of works (whichever occurs first).

The detailed engineering design must:

1.       Demonstrate how the design will maintain the overland flow path, provide adequate access to the main, impose no additional loads onto the main, and show that the structure will be fully independent of the main and its trenching.

2.       Include cross­sections clearly showing the relationship both vertically and horizontally between the Council’s stormwater infrastructure and the proposed works (including footings), and state the minimum setbacks from the works to the nearest external surface of the main.

3.       Include a long­section of the Council's stormwater main passing through the site clearly showing proposed cover. If the cover is less than 600mm, engineering details and full calculations to relevant Australian standards (including construction traffic loading) must be submitted to demonstrate the mains can withstand the likely forces and will be adequately protected. All assumptions must be stated.

4.      Be certified by a suitably qualified engineer

All work required by this condition must be undertaken in accordance with the approved detailed engineering design.

Reason for condition

To ensure the protection of the Council’s hydraulic infrastructure.

ENG sw5

Should any alterations to Council's stormwater infrastructure be required, the new stormwater infrastructure must be designed and constructed at the owner's cost prior to the commencement of the use.

Engineering drawings must be submitted and approved, prior to issue of any approval under the Building Act 2016 or commencement of work (whichever occurs first). The engineering drawings must:

1.       Be certified by a qualified and experienced civil engineer; and

2.       Include a plan and long­section of the proposed stormwater infrastructure.

Should the alterations be to the main, the detailed plans must include (but not be limited to) hydraulic grade line, velocities, flows, clearances, cover, gradients, sizing, material, pipe class, easements and inspection openings, and include a construction method for the proposed diversion of the stormwater main to maintain services to third­parties.

All work required by this condition must be undertaken in accordance with the approved engineering drawings.

Advice:

Please note that once the condition endorsement has been issued you will need to contact Council’s City Infrastructure Division to initiate an Application for Service Connection and/or Permit to Construct Public Infrastructure.

Reason for condition

To ensure Council’s hydraulic infrastructure meets acceptable standards.

ENG sw7

Stormwater pre­treatment for stormwater discharges from the development must be installed at the owner's cost prior to commencement of use.

A stormwater management report and design must be submitted and approved, prior to commencement of work on the site. The stormwater management report and design must:

1.       Be prepared by a suitably qualified engineer;

2.       Include detailed design of the proposed treatment train, including final estimations of contaminant removal; and

3.       Include a Stormwater Management Summary Plan that outlines the obligations for future property owners to stormwater management, including a maintenance plan which outlines the operational and maintenance measures to check and ensure the ongoing effective operation of all systems, such as: inspection frequency; cleanout procedures; descriptions and diagrams of how the installed systems operate; details of the life of assets; and replacement requirements.

All work required by this condition must be undertaken and maintained in accordance with the approved stormwater management report and design.

Advice: Once the stormwater management report and design has been approved the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To avoid the possible pollution of drainage systems and natural watercourses, and to comply with relevant State legislation.

ENG 2

Vehicle crash barriers compliant with the Australian/New Zealand Standard AS / NZS 1170.1 must be installed prior to the first occupation where the fill batter slope from the edge of the driveway/parking area is greater (steeper) than 1 vertical in 4 horizontal.

A certified design/report prepared by a suitably qualified engineer, to satisfy the above requirements, must be provided to the Council prior to commencement of work.

All works, required by this condition must be undertaken in accordance with certified design/report. Upon completion the barriers must be inspected by a qualified engineer and a certification submitted to the Council, confirming that the installed barriers comply with the above requirement.

Advice:

Once the engineer certified design/report has been approved, the Council will issue a condition endorsement with regard to the vehicle crash barrier design (see general advice on how to obtain condition endorsement).

Upon completion of the works and following submission of the engineers certification, the Council will issue a condition endorsement with regard to the completed vehicle crash barrier construction (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement required for action prior to commencement of work, be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To ensure that the safety of users of the driveway/parking and compliance with the standard.

ENG 4

The driveway and car parking area approved by this permit must be constructed to a sealed standard and surface drained prior to the first occupation.

Reason for condition

To ensure safe access is provided for the use.

ENG 5

All parking spaces must be delineated by means of white or yellow lines 80mm to 100mm wide, or white or yellow pavement markers in accordance with Australian Standards AS/NZS 2890.1 2004, prior to first occupation.

Reason for condition

To ensure the provision of parking for the use is safe and efficient.

ENG 7

The number of car parks spaces approved on the site is nineteen (19). The parking area must be lined marked on the site prior to the commencement of the use.

Reason for condition

To ensure safe and efficient parking adequate to provide for the use.

ENG 10

A certificate signed by a suitably qualified engineer, certifying that the driveway, car parking and stormwater drainage has been constructed in accordance with the plans, drawings, design and reports approved under conditions ENG 14, ENG sw3, ENG sw5, and ENG sw7, must be lodged with the Council prior to the issuing of any Completion or Occupancy Certificate under the Building Act 2016.

Reason for condition

To ensure the safety of users of the access / parking / highway reservation / adjacent properties.

ENG 14

Parking, access and turning areas must be generally designed and constructed in accordance with the Australian Standard Parking facilities, Part 1: Off­Street Carparking, AS 2890.1 – 2004, prior to the first occupation.

Design drawings must be certified by a suitably qualified engineer, submitted and approved, prior to commencement of work. The design drawings must:

1.       Show dimensions, levels and gradients, transitions and other details as necessary to satisfy the above requirement.

2.       Show longitudinal section and cross sectional details.

3.       Show the extent of earthworks including batter slopes and treatments to ensure batters will be stable and properly drained.

4.       Show retaining wall details.

5.       Show vehicle crash barrier details.

6.       Show the layout of the parking spaces.

All work required by this condition must be undertaken in accordance with the approved design drawings.

Advice: Once the design drawing has been approved Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To ensure that the access and parking layout for the development is to accepted standards.

ENG 1

The cost of repair of any damage to the Council's infrastructure resulting from the implementation of this permit, must be met by the owners within 30 days of the completion of the development or as otherwise determined by the Council. All damage must be immediately reported to Council.

A photographic record of the Council's infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre­existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council's infrastructure found on completion of works will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council's infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENV 2

Sediment and erosion control measures, sufficient to prevent sediment leaving the site and in accordance with an approved soil and water management plan (SWMP), must be installed prior to the commencement of work and maintained until such time as all disturbed areas have been stabilised and/or restored or sealed to the Council’s satisfaction.

A SWMP must be submitted and approved, prior to the commencement of work. The SWMP must be prepared in accordance with the Soil and Water Management on Building and Construction Sites fact sheets (Derwent Estuary Program, 2008), available here. The SWMP is not limited to, but must:

1.       Clearly show the top of bank of Pottery Creek and the 10m setback area;

2.       Show all areas of earthworks and ground disturbance, both permanent and temporary;

3.       Include specific designs for all proposed controls such as pit inlet protection, sediment fences, cut­off drains, stabilised access points, washdown facilities and sediment ponds;

4.       Indicate responsible persons and monitoring and maintenance regimes;

5.       Demonstrate that no permanent earthworks or ground disturbance will occur within the 10m creek setback area;

6.       Show all areas of vegetation removal (including groundcovers);

7.       Demonstrate that no significant vegetation removal or permanent removal of groundcover vegetation will occur within the 10m creek setback area;

8.       Demonstrate that no vegetation removal will occur within the 10m setback area; and

9.       Include ground stabilisation measures for all areas of temporarily disturbed ground.

All work must be undertaken in accordance with this condition and the approved SWMP.

Advice: Once the SWMP has been approved, the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To avoid the pollution and sedimentation of roads, drains and natural watercourses that could be caused by erosion and runoff from the development.

SUB s1

A reciprocal right of way 7.20 metres wide to the satisfaction of the Council must be created by transfer in accordance with section 58 of the Land Titles Act 1980 and registered on certificates of title 171006/14 and 171006/15, prior to the issue of any approval pursuant to the Building Act 2016 (if applicable), or the commencement of works on site (whichever occurs first).

Reason for condition

To ensure that the proposed units have legal access.

ADVICE

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by­laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

Condition Endorsement

If a condition endorsement is required by a planning condition above, you will need to submit the relevant documentation to satisfy the condition via the Condition Endorsement Submission on Council's online services e­planning

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Once approved, the Council will respond to you via email that the condition has been endorsed (satisfied). Detailed instructions can be found here.

BUILDING PERMIT

Building approval in accordance with the Building Act 2016. Click here for more information.

Discretionary Planning Permit issued pursuant to section 57 of the Land Use Planning and Approvals Act 1993.

PLUMBING PERMIT

Plumbing approval in accordance with the Building Act 2016, Building Regulations 2016 and the National Construction Code. Click here for more information.

NEW SERVICE CONNECTION

New service connection (please contact the Hobart City Council's City Infrastructure Division to initiate the application process).

STRUCTURES CLOSE TO COUNCILS' STORMWATER MAIN

The design of structures (including footings) must provide protection for the Council’s infrastructure. For information regarding appropriate designs please contact the Council's City Infrastructure Division.

IMPACT ON EXISTING PERMIT ON ADJOINING PROPERTY

There is an existing planning permit for 85 Athleen Avenue (PLN­16­00678­01). This planning permit for 78 Athleen Avenue (PLN­17­395) may impact on the existing planning permit for 85 Athleen Avenue. Whichever planning permit is acted on first may compromise the ability for the other planning permit to be acted upon.

STORM WATER / ROADS / ACCESS

Services to be designed and constructed in accordance with the (IPWEA) LGAT­ standard drawings. Click here for more information.

WEED CONTROL

Effective measures are detailed in the Tasmanian Washdown Guidelines for Weed and Disease Control: Machinery, Vehicles and Equipment (Edition 1, 2004). The guidelines can be obtained from the Department of Primary Industries, Parks, Water and Environment website.

WASTE DISPOSAL

It is recommended that the developer liaise with the Council’s Cleansing and Solid Waste Unit regarding reducing, reusing and recycling materials associated with demolition on the site to minimise solid waste being directed to landfill.

Further information regarding waste disposal can also be found on the Council’s website.

FEES AND CHARGES

Click here for information on the Council's fees and charges.

DIAL BEFORE YOU DIG

Click here for dial before you dig information.

PART 5 AGREEMENT

Please note that the owner(s) of this property are subject to a Part 5 Agreement with Hobart City Council (E37907) that requires the owner(s) to comply with the recommendations of the Geotechnical Management Plan attached to the Agreement.

Please ensure all detailed designs and works undertaken are consistent with the GMP recommendations. An experienced and suitably­qualified geotechnical practitioner and/or civil engineer with appropriate expertise should endorse all relevant designs and supervise and/or inspect works as necessary to avoid breaching the Agreement.

One of the requirements of the GMP is that prior to any permanent cutting of filling and prior to the construction of any retaining walls, drawings demonstrating compliance with this condition 11 of the subdivision permit (included in the Part 5 Agreement) must be submitted to and approved by the Council's Director City Planning.

Copies of the Part 5 Agreement are available from The LIST website via the ‘Scanned Dealings’ section.

PEDESTRIAN ACCESS

The Applicant is strongly encouraged to consider incorporating a footpath or similar into the proposal to enable safe pedestrian access to all dwellings.

Briscoe

Burnet                                                    That the recommendation be adopted.

Amendment

Reynolds

Ruzicka

That ENG 14 be amended as follows, so as to require a pedestrian footpath, and the final paragraph of    the recommendation titled PEDESTRIAN ACCESS be deleted.

ENG 14

Parking, access and turning areas must be generally designed and constructed in accordance with the Australian Standard Parking facilities, Part 1: Off-Street Carparking, AS 2890.1 – 2004, prior to the first occupation.

Design drawings must be certified by a suitably qualified engineer, submitted and approved, prior to commencement of work. The design drawings must:

1.    Show dimensions, levels and gradients, transitions and other details as necessary to satisfy the above requirement.

2.    Show longitudinal section and cross sectional details.

3.    Show the extent of earthworks including batter slopes and treatments to ensure batters will be stable and properly drained.

4.    Show retaining wall details.

5.    Show vehicle crash barrier details.

6.    Show the layout of the parking spaces.

7.    Show a pedestrian footpath serving all 8 dwellings.

All work required by this condition must be undertaken in accordance with the approved design drawings.

Advice: Once the design drawing has been approved Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To ensure that the access and parking layout for the development is to accepted standards.

AMENDMENT CARRIED

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:   Pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for multiple dwellings at 78 Athleen Avenue and 85 Athleen Avenue Lenah Valley for the reasons outlined in the officer’s report, attached to item 7.1.2 of the Open City Planning Committee agenda of 11 December 2017, and a permit containing the following conditions be issued:

GEN

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN­17­395 ­ 78 ATHLEEN AVENUE LENAH VALLEY TAS 7008 ­ Final Planning Documents, except where modified below.

Reason for condition

To clarify the scope of the permit.

TW

The use and/or development must comply with the requirements of TasWater as detailed in the form Submission to Planning Authority Notice, Reference No. TWDA 2017/00823­HCC dated 08/06/2017 as attached to the permit.

Reason for condition

To clarify the scope of the permit.

PLN 5

Mature vegetation screening or a screening structure of sufficient height and width to minimise light spill from vehicles travelling south on the proposed access must be provided and maintained between the southern end of the driveway/manoeuvring area and the southern boundary of the site prior to occupation of any of the approved dwellings.

Prior to the issue of any approval under the Building Act 2016, drawings showing details that comply with the above requirements to the satisfaction of the Council's Director City Planning must be submitted and approved.  If vegetation is used in the screening, the drawings must include details of the species, number of plants to be planted, their location, and their mature height.

If any vegetation used in the screening dies or is destroyed, replacement vegetation of a similar size must be planted within 30 days. 

All work required by this condition must be undertaken in accordance with the approved drawings. 

Reason for condition 

To ensure that impacts upon the residential amenity of 41 Ruth Drive associated with potential light spill from the headlights of vehicles travelling south on the approved access are minimised.

PLN s1

The hardstanding area to the south of the carparking for unit 8 is not approved. The continuation of the common driveway to the property boundary is not approved and the common driveway must stop a minimum of 4m from the southern (rear) property boundary.

Prior to the issue of any approval under the Building Act 2016, revised plans must be submitted and approved showing the amended driveway and hardstanding area, in accordance with the above requirement.

All work required by this condition must be undertaken in accordance with the approved revised plans.

Reason for condition

To ensure that the proposed driveway does not cause an undue impact on the amenity of adjacent properties and that it complies with the building envelope requirements for the General Residential Zone of the Hobart Interim Planning Scheme 2015.

ENG sw2

A pre­works CCTV video of Council's stormwater mains within two metres of any works (including driveways and cut/fill) must be undertaken and submitted to Council prior to the commencement of work.

The post construction CCTV will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council pre construction CCTV video of the Council’s infrastructure, then any damage to the Council infrastructure identified in the post construction CCTV will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENG sw2.1

A post­works CCTV video of the Council's stormwater main within two metres of any works must be undertaken and submitted to the Council on completion of all work.

The post­works CCTV will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council pre­construction CCTV video of the Council’s infrastructure, then any damage to the Council's infrastructure identified in the post­works CCTV will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENG sw3

The proposed works (including cut/ fill, driveways, footings and overhangs) must be designed to ensure the long term protection of and access to the Council’s stormwater infrastructure.

A detailed engineering design must be submitted and approved prior to issue of any approval under the Building Act 2016 or commencement of works (whichever occurs first).

The detailed engineering design must:

1.       Demonstrate how the design will maintain the overland flow path, provide adequate access to the main, impose no additional loads onto the main, and show that the structure will be fully independent of the main and its trenching.

2.       Include cross­sections clearly showing the relationship both vertically and horizontally between the Council’s stormwater infrastructure and the proposed works (including footings), and state the minimum setbacks from the works to the nearest external surface of the main.

3.       Include a long­section of the Council's stormwater main passing through the site clearly showing proposed cover. If the cover is less than 600mm, engineering details and full calculations to relevant Australian standards (including construction traffic loading) must be submitted to demonstrate the mains can withstand the likely forces and will be adequately protected. All assumptions must be stated.

4.      Be certified by a suitably qualified engineer

All work required by this condition must be undertaken in accordance with the approved detailed engineering design.

Reason for condition

To ensure the protection of the Council’s hydraulic infrastructure.

ENG sw5

Should any alterations to Council's stormwater infrastructure be required, the new stormwater infrastructure must be designed and constructed at the owner's cost prior to the commencement of the use.

Engineering drawings must be submitted and approved, prior to issue of any approval under the Building Act 2016 or commencement of work (whichever occurs first). The engineering drawings must:

1.       Be certified by a qualified and experienced civil engineer; and

2.       Include a plan and long­section of the proposed stormwater infrastructure.

Should the alterations be to the main, the detailed plans must include (but not be limited to) hydraulic grade line, velocities, flows, clearances, cover, gradients, sizing, material, pipe class, easements and inspection openings, and include a construction method for the proposed diversion of the stormwater main to maintain services to third­parties.

All work required by this condition must be undertaken in accordance with the approved engineering drawings.

Advice:

Please note that once the condition endorsement has been issued you will need to contact Council’s City Infrastructure Division to initiate an Application for Service Connection and/or Permit to Construct Public Infrastructure.

Reason for condition

To ensure Council’s hydraulic infrastructure meets acceptable standards.

ENG sw7

Stormwater pre­treatment for stormwater discharges from the development must be installed at the owner's cost prior to commencement of use.

A stormwater management report and design must be submitted and approved, prior to commencement of work on the site. The stormwater management report and design must:

1.       Be prepared by a suitably qualified engineer;

2.       Include detailed design of the proposed treatment train, including final estimations of contaminant removal; and

3.       Include a Stormwater Management Summary Plan that outlines the obligations for future property owners to stormwater management, including a maintenance plan which outlines the operational and maintenance measures to check and ensure the ongoing effective operation of all systems, such as: inspection frequency; cleanout procedures; descriptions and diagrams of how the installed systems operate; details of the life of assets; and replacement requirements.

All work required by this condition must be undertaken and maintained in accordance with the approved stormwater management report and design.

Advice: Once the stormwater management report and design has been approved the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To avoid the possible pollution of drainage systems and natural watercourses, and to comply with relevant State legislation.

ENG 2

Vehicle crash barriers compliant with the Australian/New Zealand Standard AS / NZS 1170.1 must be installed prior to the first occupation where the fill batter slope from the edge of the driveway/parking area is greater (steeper) than 1 vertical in 4 horizontal.

A certified design/report prepared by a suitably qualified engineer, to satisfy the above requirements, must be provided to the Council prior to commencement of work.

All works, required by this condition must be undertaken in accordance with certified design/report. Upon completion the barriers must be inspected by a qualified engineer and a certification submitted to the Council, confirming that the installed barriers comply with the above requirement.

Advice:

Once the engineer certified design/report has been approved, the Council will issue a condition endorsement with regard to the vehicle crash barrier design (see general advice on how to obtain condition endorsement).

Upon completion of the works and following submission of the engineers certification, the Council will issue a condition endorsement with regard to the completed vehicle crash barrier construction (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement required for action prior to commencement of work, be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To ensure that the safety of users of the driveway/parking and compliance with the standard.

ENG 4

The driveway and car parking area approved by this permit must be constructed to a sealed standard and surface drained prior to the first occupation.

Reason for condition

To ensure safe access is provided for the use.

ENG 5

All parking spaces must be delineated by means of white or yellow lines 80mm to 100mm wide, or white or yellow pavement markers in accordance with Australian Standards AS/NZS 2890.1 2004, prior to first occupation.

Reason for condition

To ensure the provision of parking for the use is safe and efficient.

ENG 7

The number of car parks spaces approved on the site is nineteen (19). The parking area must be lined marked on the site prior to the commencement of the use.

Reason for condition

To ensure safe and efficient parking adequate to provide for the use.

ENG 10

A certificate signed by a suitably qualified engineer, certifying that the driveway, car parking and stormwater drainage has been constructed in accordance with the plans, drawings, design and reports approved under conditions ENG 14, ENG sw3, ENG sw5, and ENG sw7, must be lodged with the Council prior to the issuing of any Completion or Occupancy Certificate under the Building Act 2016.

Reason for condition

To ensure the safety of users of the access / parking / highway reservation / adjacent properties.

ENG 14

Parking, access and turning areas must be generally designed and constructed in accordance with the Australian Standard Parking facilities, Part 1: Off-Street Carparking, AS 2890.1 – 2004, prior to the first occupation.

Design drawings must be certified by a suitably qualified engineer, submitted and approved, prior to commencement of work. The design drawings must:

1.     Show dimensions, levels and gradients, transitions and other details as necessary to satisfy the above requirement.

2.     Show longitudinal section and cross sectional details.

3.     Show the extent of earthworks including batter slopes and treatments to ensure batters will be stable and properly drained.

4.     Show retaining wall details.

5.     Show vehicle crash barrier details.

6.     Show the layout of the parking spaces.

7.      Show a pedestrian footpath serving all 8 dwellings.

All work required by this condition must be undertaken in accordance with the approved design drawings.

Advice: Once the design drawing has been approved Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To ensure that the access and parking layout for the development is to accepted standards.

ENG 1

The cost of repair of any damage to the Council's infrastructure resulting from the implementation of this permit, must be met by the owners within 30 days of the completion of the development or as otherwise determined by the Council. All damage must be immediately reported to Council.

A photographic record of the Council's infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre­existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council's infrastructure found on completion of works will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council's infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENV 2

Sediment and erosion control measures, sufficient to prevent sediment leaving the site and in accordance with an approved soil and water management plan (SWMP), must be installed prior to the commencement of work and maintained until such time as all disturbed areas have been stabilised and/or restored or sealed to the Council’s satisfaction.

A SWMP must be submitted and approved, prior to the commencement of work. The SWMP must be prepared in accordance with the Soil and Water Management on Building and Construction Sites fact sheets (Derwent Estuary Program, 2008), available here. The SWMP is not limited to, but must:

1.       Clearly show the top of bank of Pottery Creek and the 10m setback area;

2.       Show all areas of earthworks and ground disturbance, both permanent and temporary;

3.       Include specific designs for all proposed controls such as pit inlet protection, sediment fences, cut­off drains, stabilised access points, washdown facilities and sediment ponds;

4.       Indicate responsible persons and monitoring and maintenance regimes;

5.       Demonstrate that no permanent earthworks or ground disturbance will occur within the 10m creek setback area;

6.       Show all areas of vegetation removal (including groundcovers);

7.       Demonstrate that no significant vegetation removal or permanent removal of groundcover vegetation will occur within the 10m creek setback area;

8.       Demonstrate that no vegetation removal will occur within the 10m setback area; and

9.       Include ground stabilisation measures for all areas of temporarily disturbed ground.

All work must be undertaken in accordance with this condition and the approved SWMP.

Advice: Once the SWMP has been approved, the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Reason for condition

To avoid the pollution and sedimentation of roads, drains and natural watercourses that could be caused by erosion and runoff from the development.

SUB s1

A reciprocal right of way 7.20 metres wide to the satisfaction of the Council must be created by transfer in accordance with section 58 of the Land Titles Act 1980 and registered on certificates of title 171006/14 and 171006/15, prior to the issue of any approval pursuant to the Building Act 2016 (if applicable), or the commencement of works on site (whichever occurs first).

Reason for condition

To ensure that the proposed units have legal access.

ADVICE

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by­laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

Condition Endorsement

If a condition endorsement is required by a planning condition above, you will need to submit the relevant documentation to satisfy the condition via the Condition Endorsement Submission on Council's online services e­planning

Where building approval is also required, it is recommended that documentation for condition endorsement be submitted well before submitting documentation for building approval. Failure to address condition endorsement requirements prior to submitting for building approval may result in unexpected delays.

Once approved, the Council will respond to you via email that the condition has been endorsed (satisfied). Detailed instructions can be found here.

BUILDING PERMIT

Building approval in accordance with the Building Act 2016. Click here for more information.

Discretionary Planning Permit issued pursuant to section 57 of the Land Use Planning and Approvals Act 1993.

PLUMBING PERMIT

Plumbing approval in accordance with the Building Act 2016, Building Regulations 2016 and the National Construction Code. Click here for more information.

NEW SERVICE CONNECTION

New service connection (please contact the Hobart City Council's City Infrastructure Division to initiate the application process).

STRUCTURES CLOSE TO COUNCILS' STORMWATER MAIN

The design of structures (including footings) must provide protection for the Council’s infrastructure. For information regarding appropriate designs please contact the Council's City Infrastructure Division.

IMPACT ON EXISTING PERMIT ON ADJOINING PROPERTY

There is an existing planning permit for 85 Athleen Avenue (PLN­16­00678­01). This planning permit for 78 Athleen Avenue (PLN­17­395) may impact on the existing planning permit for 85 Athleen Avenue. Whichever planning permit is acted on first may compromise the ability for the other planning permit to be acted upon.

STORM WATER / ROADS / ACCESS

Services to be designed and constructed in accordance with the (IPWEA) LGAT­ standard drawings. Click here for more information.

WEED CONTROL

Effective measures are detailed in the Tasmanian Washdown Guidelines for Weed and Disease Control: Machinery, Vehicles and Equipment (Edition 1, 2004). The guidelines can be obtained from the Department of Primary Industries, Parks, Water and Environment website.

WASTE DISPOSAL

It is recommended that the developer liaise with the Council’s Cleansing and Solid Waste Unit regarding reducing, reusing and recycling materials associated with demolition on the site to minimise solid waste being directed to landfill.

Further information regarding waste disposal can also be found on the Council’s website.

FEES AND CHARGES

Click here for information on the Council's fees and charges.

DIAL BEFORE YOU DIG

Click here for dial before you dig information.

PART 5 AGREEMENT

Please note that the owner(s) of this property are subject to a Part 5 Agreement with Hobart City Council (E37907) that requires the owner(s) to comply with the recommendations of the Geotechnical Management Plan attached to the Agreement.

Please ensure all detailed designs and works undertaken are consistent with the GMP recommendations. An experienced and suitably­qualified geotechnical practitioner and/or civil engineer with appropriate expertise should endorse all relevant designs and supervise and/or inspect works as necessary to avoid breaching the Agreement.

One of the requirements of the GMP is that prior to any permanent cutting of filling and prior to the construction of any retaining walls, drawings demonstrating compliance with this condition 11 of the subdivision permit (included in the Part 5 Agreement) must be submitted to and approved by the Council's Director City Planning.

Copies of the Part 5 Agreement are available from The LIST website via the ‘Scanned Dealings’ section.

9.2      6 Ryde Street, North Hobart - Partial Demolition, Alterations and Extension (Re-Advertised - Amended Proposal)

Ref:    Open CP 7.1.3, 11/12/2017

Application Expiry Date: 21 January 2018

Extension of Time: Not applicable

That:   Pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for Partial Demolition, Alterations and Extension (Re-Advertised – Amended Proposal) at 6 Ryde Street, North Hobart for the reasons outlined in the officer’s report, attached to item 7.1.3 of the Open City Planning Committee agenda of 11 December 2017, and a permit containing the following conditions be issued:

GEN

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN­17­383 ­ 6 RYDE STREET NORTH HOBART TAS 7000 ­ Final Planning Documents, except where modified below.

Reason for condition

To clarify the scope of the permit.

PLN s4

The setback of the extension from the north eastern side boundary with 4 Ryde Street is 1.2m.

Prior to the issue of any approval under the Building Act 2016, revised plans must be submitted and approved showing the extension setback 1.2m from the side boundary, in accordance with the above requirement.

All work required by this condition must be undertaken in accordance with the approved revised plans.

Reason for condition

To clarify the scope of the works.

ENG sw4

The proposed new stormwater connection to the kerb and gutter in Ryde Street must be constructed, and any existing stormwater connections to be abandoned sealed, by the Council at the owner’s expense, prior to the issue of any approval under the Building Act 2016.

Advice:

A stormwater service connection must be approved by Council's City Infrastructure Unit prior to construction of the stormwater service connection. A road opening permit may also be required if the stormwater service connection works will be undertaken within the highway reservation. Please contact Council’s City Infrastructure Unit to initiate an application for a stormwater service connection and obtain a Road Opening Permit if required.

Reason for condition

To ensure the site is drained adequately.

ENG sw6

All stormwater runoff from the proposed development (including runoff new roof areas) must be discharged to the Council’s stormwater drainage system via the new kerb and gutter stormwater connection on Ryde Street prior to commencement of use.

Advice:

Note that there may be a private shared stormwater drain that serves number 8 and 10 Ryde Street located at the rear of 6 Ryde Street close to the rear boundary. The exact location is unknown as the Council has no record of this system (which also appears to drain 6 Ryde Street), but care must be taken not to damage this system when the building extension is carried out.

It is recommended that all stormwater from the property is directed to the new kerb and gutter stormwater connection on Ryde Street.

Reason for condition

To ensure that stormwater from the site will be discharged to a suitable Council approved outlet.

ENG 1

The cost of repair of any damage to the Council's infrastructure resulting from the implementation of this permit, must be met by the owners within 30 days of the completion of the development or as otherwise determined by the Council.

A photographic record of the Council's infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre­existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council's infrastructure found on completion of works will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council's infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENV 1

Sediment and erosion control measures sufficient to prevent sediment from leaving the site must be installed prior to any disturbance of the site. Sediment controls must be maintained until all areas of disturbance have been stabilized or re­vegetated.

Advice: For further guidance in preparing a Soil and Water Management Plan – in accordance with Fact sheet 3 Derwent Estuary Program click here.

Reason for condition

To avoid the sedimentation of roads, drains, natural watercourses, Council land that could be caused by erosion and runoff from the development, and to comply with relevant State legislation.

ADVICE

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by­laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

BUILDING PERMIT

Building permit in accordance with the Building Act 2016. Click here for more information.

This is a Discretionary Planning Permit issued pursuant to section 57 of the Land Use Planning and Approvals Act 1993.

PLUMBING PERMIT

Plumbing permit in accordance with the Building Act 2016, Building Regulations 2016 and the National Construction Code. Click here for more information.

WASTE DISPOSAL

It is recommended that the developer liaise with the Council’s Cleansing and Solid Waste Unit regarding reducing, reusing and recycling materials associated with demolition on the site to minimise solid waste being directed to landfill.

Further information regarding waste disposal can also be found on the Council’s website.

FEES AND CHARGES

Click here for information on the Council's fees and charges.

DIAL BEFORE YOU DIG

Click here for dial before you dig information.

Briscoe

Burnet                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

9.3      168 Collins Street, Hobart - Partial Demolition and Alterations

Ref:    Open CPC 7.1.4, 11/12/2017

Application Expiry Date: 31 December 2017

Extension of Time: Not applicable

That:   Pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for partial demolition and alterations at 168 Collins Street, Hobart for the reasons outlined in the officer’s report, attached to item 7.1.4 of the Open City Planning Committee agenda of 11 December 2017, and a permit containing the following conditions be issued:

GEN

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN­17­756 ­ 168 COLLINS STREET HOBART TAS 7000 ­ Final Planning Documents except where modified below.

Reason for condition

To clarify the scope of the permit.

ENG 1

The cost of repair of any damage to the Council's infrastructure resulting from the implementation of this permit, must be met by the owners within 30 days of the completion of the development or as otherwise determined by the Council.

A photographic record of the Council's infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre­existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council's infrastructure found on completion of works will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council's infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENV 1

Sediment and erosion control measures sufficient to prevent sediment from leaving the site must be installed prior to any disturbance of the site. Sediment controls must be maintained until all areas of disturbance have been stabilized or re­vegetated.

Advice: For further guidance in preparing a Soil and Water Management Plan – in accordance with Fact sheet 3 Derwent Estuary Program click here.

Reason for condition

To avoid the sedimentation of roads, drains, natural watercourses, Council land that could be caused by erosion and runoff from the development, and to comply with relevant State legislation.

ADVICE

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by­laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

BUILDING PERMIT

Building approval in accordance with the Building Act 2016. Click here for more information.

This permit is a Discretionary Planning Permit issued in accordance with section 57 of the Land Use Planning and Approvals Act 1993.

PLUMBING PERMIT

Plumbing approval in accordance with the Building Act 2016, Building Regulations 2016 and the National Construction Code. Click here for more information.

OCCUPATION OF THE PUBLIC HIGHWAY

Permit for the occupation of the public highway for construction or special event (e.g. placement of skip bin, crane, scissor lift etc). Click here for more information.

GENERAL EXEMPTION (TEMPORARY) PARKING PERMITS

General Exemption permits for construction vehicles i.e. residential or meter parking/loading zones. Click here for more information.

WORK WITHIN THE HIGHWAY RESERVATION

Please note development must be in accordance with the Hobart City Council’s Highways By law. Click here for more information.

WORK PLACE HEALTH AND SAFETY

Appropriate occupational health and safety measures must be employed during the works to minimise direct human exposure to potentially­contaminated soil, water, dust and vapours. Click here for more information.

WASTE DISPOSAL

It is recommended that the developer liaise with the Council’s Cleansing and Solid Waste Unit regarding reducing, reusing and recycling materials associated with demolition on the site to minimise solid waste being directed to landfill.

Further information regarding waste disposal can also be found on the Council’s website.

DIAL BEFORE YOU DIG

Click here for dial before you dig information.

Briscoe

Thomas                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

10.      European Union World Cities Project - Katowice Poland

Ref:    Open CPC 8.1, 11/12/2017

That:  1.     The Hobart City Council explore with the City of Katowice the opportunity for a joint presentation on the challenges and initiatives for our respective cities on climate change to the UN Climate Change Conference COP 24 to be hosted by Katowice in December 2018.

2.    That the City of Hobart encourage the University of Tasmania Hedberg to explore opportunities in collaborating with a suitable cultural and or educational institution in Katowice with the aim of furthering both cities creative and cultural learnings.

3.    Alderman Briscoe’s verbal report in relation to the progress of the European Union Would Cities Project following meetings with the City of Katowice, Poland and his attendance at the Cities and Regional Conference in Brussels from 9 to 13 October 2017, be noted accordingly.

Briscoe

Burnet                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

11.      Significant Trees - Vegetation Management

Ref:    Open CPC 8.2, 11/12/2017

That:   1.    The significant tree assessment criteria be amended as indicated in Attachment A to item 8.2 of the Open City Planning Committee agenda of 11 December 2017.

2.    Nominations for additions to the Significant Tree List in the Hobart Interim Planning Scheme 2015 be invited through a public process commencing in February 2018 and that in future nominations be sought from the public every 3 years.

3.    Further advice be sought on what legislative changes are needed to control tree removal over a certain size or vegetation communities.

Briscoe

Reynolds                                            That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

12.      Hobart and Glenorchy Public Transit Corridor - Gold Coast Light Rail - Proposed Study Tour

Ref:    Open CPC 14, 11/12/2017

That:  1.     The Council endorse the participation of Alderman Reynolds and seek one further Aldermanic nomination to participate in a study tour of the Gold Coast Light Rail Project.

2.    The cost per person of approximately $1300 be attributed to the Aldermanic allowances and expenses function of the 2017/18 Annual Plan.

3.    The General Manager be given approval to determine the participation of Council officers in a study tour of the Gold Coast Light Rail Project.

Briscoe

Harvey                                                  That the recommendation be adopted.

Procedural Motion

Reynolds

Sexton                                                                                                                        

That the matter be deferred until February 2018 following the Glenorchy City Council elections. 

PROCEDURAL MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That the matter be deferred until February 2018 following the Glenorchy City Council elections. 

13.      UNESCO's Historical Urban Landscape Approach and Hobart's Heritage Precincts

Ref:    Open CPC 9.1, 11/12/2017

Motion

Alderman Dr Eva Ruzicka

“A report be prepared on the following:

1.    Whether the UNESCO Historic Urban Landscape (HUL) approach would have value in managing identification, assessment and consideration of Hobart’s Heritage Precincts in the planning process;

2.    The progress to date on the City’s Heritage Precincts approach;

3.    The capacity to use GIS and other data to determine any correlation between heritage precinct areas and real estate values (using perhaps one or two precincts for comparison) as one of a suite of useful tools to overcome negative perceptions of heritage listing;

4.    Further opportunities for appropriate briefings for Council with a relevant professional on the HUL approach; and

5.    The capacity for a pilot program based on the City of Ballarat learnings for a community consultation on a Heritage Precinct level, and methodology for selecting the most appropriate pilot Heritage Precinct.”

Ruzicka

Briscoe                                                That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

14.      Study Tours

Ref:    18/12/2017

Question:

Alderman Anna Reynolds

As per the regulations I anticipate that the response to my Question on Notice will be provided in 7 days and be included on the agenda for the 18 December Council meeting.

My question is as follows, can you please outline:

·         The number of Council funded people (Aldermen and staff) that participated in the Univercities Conference and Study Tour delegation in November 2016, and the total cost of this delegation, with a breakdown provided of the costs of all airfares, accommodation and other (meals, ground transport etc) expenses, including a breakdown of costs for each staff member and each Alderman.

·         The number of Council funded people (Aldermen and staff) that participated in the ‘Going Global Conference’ London and university cities Study Tour in the UK and Europe in May 2017, and the total cost of this delegation, with a breakdown provided of the costs of all airfares, accommodation and other (meals, ground transport etc) expenses, including a breakdown of costs for each staff member and each Alderman. 

·         Copies of the Aldermanic Reports that were submitted following these 2 Study Tours

Response:

University Cities Conference and Study Tour – November 2016.

The Vice Chancellor of the University of Tasmania strongly urged on several occasions that the Lord Mayor and Aldermen  participate in a university cities conference in Budapest in November 2016 followed by a short study tour to two well-known University cities – Freiburg in Germany and the Cambridge in the UK.

The conference explored the relationship between universities and colleges and the cities, towns and regions where they are located.  Council participation was suggested by the Vice Chancellor due to UTAS’s intention to move more of its campus into the inner city and how Hobart can best position itself to take the full benefit of being a University City.

It was also timely and relevant with discussions underway regarding a City Deal for Hobart.   In the case of Cambridge, the University worked with the Government and local authorities to secure one of the most successful City Deal agreements in the United Kingdom with significant investments being made in the areas of transport and housing, with a goal of more than 34,000 new affordable homes being built by 2031.

The Council approved the City of Hobart’s participation in the Univercities Conference and subsequent study tour at its meeting on 24 October 2016 and nominated Aldermen Briscoe and Burnet to attend and also approved the participation of General Manager and / or his nominee.

Despite not being required by the Policy for this type of Council-approved study tour, Alderman Briscoe offered to use his annual professional development allocation to offset the cost of his airfares (as per the Council decision of 24 October 2016).

The estimated cost for the conference and attendance was $14,000 each.

A breakdown of the costs is provided below:

Minutes (Open Portion)

Council Meeting

Page 50

18/12/2017

Minutes (Open Portion)

Council Meeting

Page 51

18/12/2017

Going Global Conference’ London and Study Tour – May 2017

Building on the success of the delegation to the UniverCities Conference – Budapest and study tour in November 2017, the Vice-Chancellor of the University of Tasmania (UTAS) again strongly urged the Lord Mayor and Aldermen to accompany him to continue to explore exemplar university cities prior to attending the Going Global 2017 Conference in London, 22-24 May 2017.

The Going Global 2017 conference explored how universities and colleges support city-regional economies and social and civic engagement and the connection of the world's cities to global knowledge and talent and addressing global challenges.

The Council approved the City of Hobart’s participation in the Going Global Conference and study tour at its meeting on 3 April 2017 and nominated the Lord Mayor and Aldermen Thomas and Denison to attend and also approved the participation of General Manager and / or his nominee.

This study tour was considered important given that it would increase our preparedness to understand and negotiate a City Deal for Hobart.

Since returning, the Lord Mayor and I have had several high-level discussions with the Assistant Minister for Cities and Digital Transformation, Angus Taylor whereat we discussed our learnings from our Europe study tours, demonstrating our understanding of what would be required for a successful City Deal.  These meetings discussed the potential key components of a City Deal for Hobart including STEM, light rail and other public transport options, affordable housing and Macquarie Point, which could potentially see an investment of $0.5 billion.

The estimated cost for the conference and attendance was $13,733 each.

In addition and in conjunction with the above, at its meeting of 8 May 2017 the Council endorsed a delegation travelling to L’Aquila in May 2017 to mark the 20^th anniversary of the sister-city relationship between Hobart and L’Aquila given that there was a delegation already in Europe.

The Council approved the attendance of Alderman Zucco as part of the delegation notwithstanding that he was not part of the existing delegation travelling to Europe.

A breakdown of the costs is provided below:

Minutes (Open Portion)

Council Meeting

Page 52

18/12/2017

                                                     Minutes (Open Portion)                      

Council Meeting

Page 53

18/12/2017

With regard to the requirement of Aldermen to provide a report on the activity undertaken, reports on both activities were provided as detailed and attached below:

·         University Cities Conference and Study Tour – November 2016.

Governance Committee – 31 January 2017 and to Council on 6 February 2017.

·         Going Global Conference’ London and Study Tour – May 2017

Economic Development and Communications Committee – 21 September 2017 and to Council on 2 October 2017.

Reynolds

SEXTON  

That the information be received and noted.

Amendment

Ruzicka

Christie                                                                                                                     

That the details relating to Alderman Zucco’s travel to L’Aquila be removed as he was not part of the delegation which travelled to Europe for the study tour in May 2017 and the question on notice related directly to the study tour only.

AMENDMENT CARRIED

VOTING RECORD

Christie

Briscoe                                                                     That the motion be now put.

PROCEDURAL MOTION CARRIED

VOTING RECORD

The Lord Mayor adjourned the meeting for five minutes at 6.13 pm for a comfort break. The meeting reconvened at 6.18 pm.

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:   1.    The information provided in the question on notice be received and noted.

2.    The details relating to Alderman Zucco’s travel to L’Aquila be removed from the information provided as he was not part of the delegation which travelled to Europe for the study tour in May 2017 and the question on notice related directly to the study tour only.

15.      New Town Retail Precinct - Results of Community Engagement

Ref:    Open CIC 6.1, 6/12/2017

That    1.    The Council receive and note the recommendations of the New Town Project Action Team (set out in Attachment D to item 6.1 of the Open City Infrastructure Committee agenda of 6 December 2017).

2.    The recommendations from the New Town Project Action Team form the basis of a new scope for streetscape improvements in the New Town Retail Precinct

3.    A draft streetscape plan be developed based on the Project Action Team’s priorities, for wider community consultation around March 2018.

Burnet

Harvey                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

16.      Petition - New Town Primary School Children's Crossing on Forster Street

Ref:    Open CIC 6.2, 6/12/2017

That    1.    Matters raised in the petition relating to the poor condition of the children’s crossing in Forster Street in proximity to the New Town Primary School be received and noted.

2.    The following recommendations to further improve the safety of the children’s crossing in Forster Street at New Town Primary School be endorsed:

(a)     The Department of State Growth be requested to ensure that the renewal of the line marking in Forster Street, New Town  be prioritised to be completed prior to the commencement of the 2018 school year;

(b)     Work with the Department of State Growth to review and revise the operating times of the variable 40 km/h school zone signage to ensure that it is consistent with the start and finish times of the school; and

(c)     Continue to work with the Department of State Growth’s Road Safety Branch to improve the conspicuousness of the children’s crossing through either improved signage or the trialling the use of flashing lights as an alternative to the flags.

3.    An offer be made to New Town Primary School giving them the option of participating in an Active Routes to School workshop.

4.    The organiser of the petition be advised of the Council’s decision.

Burnet

Ruzicka                                                          That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

17.      Investment and Borrowing Policies