Agenda of Parks and Recreation Committee Meeting

Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 7

30/11/2017

REPORT TITLE: kunanyi / Mount Wellington Gravity Track Development Plan

REPORT PROVIDED BY: Park Planner

Group Manager Open Space

Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to:

1.1.1. Present the findings from the kunanyi / Mount Wellington Gravity Track Development Plan.

1.1.2. Seek approval to redirect planning effort from the gravity track project to addressing identified gaps in the existing MTB track network.

1.1.3. Seek approval to make the kunanyi / Mount Wellington Track Development Plan available on the City of Hobart website for public information.

2. Report Summary

2.1. At its meeting of 14 January 2016, the Council approved a suite of priority infrastructure projects in Wellington Park for external funding, which included ‘rejuvenating the Great Short Walk’, ‘revealing the Mountain’s heritage’, and the ‘Big Bend Downhill / Gravity Track’ as part of implementation of the ‘One Mountain’ prospectus.’

2.2. The ‘Big Bend Downhill / Gravity Track’ proposal has its origins in the Greater Hobart Mountain Bike Master Plan 2011, which identified the possibility of a downhill mountain bike track between the Chalet and Big Bend.

2.3. The City engaged highly regarded ‘World Trail’ in April 2017 to prepare the kunanyi / Mount Wellington Gravity Track Development Plan to determine the on-ground feasibility of the proposed track including final alignment (including related natural and cultural values assessments), construction methodology, and cost.

2.3.1. World Trail had significant involvement in the Derby mountain bike course now highly regarded internationally.

2.4. The proposed gravity track alignment traverses sub-alpine boulder field country and lower slopes woodland between the Big Bend car park and Junction Cabin, as is 6.3km in length.

2.5. The investigations have identified that the proposed gravity track would be very challenging and costly to construct, given the rocky, sub-alpine terrain. The estimated cost for the project is in excess of $2M.

2.6. It has also been identified that the proposed gravity track may not meet the expectations of the core rider market (i.e. will be rocky and technical, rather than a fast flow trail).

2.7. Given the circumstances, the originally conceived gravity track does not appear to represent good value, and that the significant cost of construction would be better spent on tracks in a less challenging environment (i.e. the lower foothills), with greater accessibility, and catering to a broader spectrum of riders.

2.8. This is a position supported by officers, the Project Reference Group and local riders, given the identified ‘gaps’ in the existing MTB track network - a general lack of connectivity and continuity, and limited scope for MTB experience promotion.

2.9. Lack of network connectivity includes a number of ‘missing links’ that affect riding continuity between the eastern foothills of Mount Wellington and adjoining suburbs, limited well-developed trailheads, consistent wayfinding signage, and associated facilities at main access points.

3. Recommendation

That:

1. As a result of the findings in the kunanyi / Mount Wellington Gravity Track Development Plan, marked as Attachment A to the report, further planning for the proposed kunanyi / Mount Wellington Gravity Track not be undertaken at the current time, on the following grounds:

(i) The significant cost of the track relative to the provision of MTB tracks at lower elevations;

(ii) A lack of connectivity within the existing MTB track network; and

(iii) Possible limited market appeal for the track.

2. The City’s mountain bike tracks planning efforts be redirected to improving the connectivity of the existing mountain bike track network within the City.

3. Funding for the kunanyi / Mount Wellington Gravity Track in the City’s Ten Year Capital program be redirected and used for upgrading of the mountain bike network connectivity, including the existing implementation of outstanding priority tracks in the Greater Hobart Mountain Bike Master Plan 2011 along with the identification of opportunities for a shorter, shuttle-based gravity- track below the Springs.

4. The kunanyi / Mount Wellington Gravity Track Development Plan, marked as Attachment A to the report, be made available on the City’s website.

4. Background

4.1. At its meeting of 14 January 2016, the Council approved a suite of priority infrastructure projects in Wellington Park for external funding, which included ‘rejuvenating the Great Short Walk’, ‘revealing the Mountain’s heritage’, and the ‘Big Bend Downhill / Gravity Track’ as part of implementation of the ‘One Mountain’ prospectus.’

4.2. The ‘Big Bend Downhill / Gravity Track’ proposal has its origins in the Greater Hobart Mountain Bike Master Plan 2011, which identified the possibility of a downhill mountain bike track between the Chalet and Big Bend.

4.3. In 2015, officers investigated further, considering two track alignments – the Chalet to Junction Cabin, and an alternative alignment between Big Bend and Junction Cabin.

4.4. The Big Bend to Junction Cabin alignment (referred to as the kunanyi / Mount Wellington Gravity Track) emerged as the preferred alignment, as it would provide better vehicle access and parking, capacity for a safe trailhead, and potentially greater riding experience.

4.5. The track concept was considered to have merit, but the need for detailed scoping work on the proposed gravity track was identified.

4.6. Following a successful tender process, World Trail were engaged by the City in April 2017 to prepare the kunanyi / Mount Wellington Gravity Track Development Plan.

4.7. World Trail is a leading Australian mountain bike planning and construction firm, who has been involved in a number of high profile track developments, and are well-respected among the riding community. Of note in Tasmania, World Trail is the lead consultant for the development of the successful Blue Derby mountain bike track network in north-east Tasmania.

4.8. World Trail also provided a review role on behalf of the City in the development of the City’s North-South Track.

4.9. The aim of the Gravity Track Development Plan project was to determine the on-ground feasibility of the track, including:

· A final track alignment;

· Construction methodologies / track types; and

· Cost estimates.

· Professional opinion regarding the market ‘fit’ of the proposed track.

4.10. In conjunction with World Trail’s work on the track development plan, a number of other investigations were undertaken to determine the likely impact of the proposed track on Park values, including flora and fauna, cultural heritage, and geotechnical assessments. The findings from these assessments have been incorporated into the final plan, and are discussed in Section 9 below.

Findings – kunanyi / Mount Wellington Gravity Track Development Plan

4.11. The vast majority of the proposed kunanyi / Mount Wellington Gravity Track alignment is located within Wellington Park on land owned and managed by the City. A small section of the alignment in the vicinity of the Big Bend Fire Trail is within the City of Glenorchy Local Government Area.

4.12. The majority of the proposed alignment is located within the Wellington Park Recreation Zone within only a short section (between the Big Bend car park and the Mt Arthur track junction) located within the Natural Zone.

4.13. The following is a summary of the main findings from the Gravity Track Development Plan.

The proposed gravity track:

4.13.1. Would be 6.3km in length, beginning at the Big Bend car park, and finishing at Junction Cabin.

4.13.2. Would be designed to be mountain bike, downhill only from the Mt Arthur walking track junction to Junction Cabin and be shared-use, dual direction from Big Bend car park to the Mt Arthur track junction.

4.13.3. Would have an average gradient of -11%;

4.13.4. Would have a projected difficulty rating of ‘More Difficult’ (blue square) to ‘Very Difficult (i.e. will exceed some criteria for More Difficult or black diamond) under the IMBA Aus. Trail Difficulty Rating System.

4.13.5. Would be very rocky and technically challenging (i.e. ~60% of the alignment is over very rocky ground).

4.13.6. May not meet the expectations of the core rider market (i.e. will be rocky and technical, rather than a fast flow trail).

4.13.7. Is estimated to cost $2,050,700 +/- 20% contingency.

The 20% contingency is important to note, and represents the uncertainty around the actual on-ground cost associated with stone hand construction in a sub-alpine area.

4.13.8. Would need to be further considered in the context of the impact on Park values that could occur as a result of its construction (this would be part of the approvals process).

4.14. World Trail indicate in the findings that they do not believe the proposed gravity track represents good ‘bang for buck’.

World Trail conclude that the significant cost of construction would be better spent on tracks in a less challenging environment (i.e. lower foothills), with greater accessibility, and catering to a broader spectrum of mountain bike riders (with this advice based solely on their professional opinion and not on specific user data).

4.15. This is a position supported by City Officers, given the identified ‘gaps’ in the existing MTB track network, being a general lack of connectivity and continuity within the network, and limited scope for MTB experience promotion.

4.16. Lack of network continuity is particularly evident between the lower foothills of Mt Wellington and Wellington Park proper (i.e. South Hobart, West Hobart, and Lenah Valley), and includes a number of ‘missing links’ that affect riding continuity, limited well-developed trailheads, consistent wayfinding signage and associated facilities at main access points.

4.17. Separate to, but related, Officers are in the process of preparing a grant application for the Tasmanian Cycle Tourism Fund.

The application will focus on improving the existing mountain bike track network through addressing ‘missing links’, establishment of trailheads, and improved signage. This will enable the City to better promote quality riding opportunities within the City.

5. Proposal and Implementation

5.1. It is proposed that:

5.1.1. The kunanyi / Mount Wellington Gravity Track Development Plan be received and noted.

5.1.2. Further planning for the proposed kunanyi / Mount Wellington Gravity Track not be undertaken at the current time, due to:

· The estimated significant cost of the track relative to the limited rider market (i.e. the challenging terrain means the track would only be suitable for skilled and experienced riders rather than a broader intermediate market), and therefore, is unlikely to provide anticipated economic return.

· Lack of connectivity within the existing MTB track network, of which equivalent funding required for the gravity track project would go a long way towards addressing.

· Further uncertainty around the appeal and viability of the proposed track, in light of the ‘Wellington Epic’ mountain bike track no longer being pursued by the WPMT – the proposed gravity track being an integral section of the proposed Epic.

5.1.3. It is proposed that the City’s mountain bike planning efforts be redirected to improving the connectivity of the existing mountain bike track network within the City.

5.1.4. Funding allocated to the kunanyi / Mount Wellington Gravity Track be retained in the City’s Ten Year Capital program for improving mountain bike network connectivity, as a higher priority.

This will include implementing outstanding priority tracks in the Greater Hobart Mountain Bike Master Plan 2011, as well as investigating alternative opportunities for a shorter, shuttle-based gravity- track below the Springs.

6. Strategic Planning and Policy Considerations

6.1. The kunanyi / Mount Wellington Gravity Track concept has its origins in a number of strategic documents, including the Greater Hobart Mountain Bike Master Plan 2011, which was endorsed by both the City of Hobart and the Wellington Park Management Trust in 2012, including a ‘short list of priority tracks’.

6.2. It is recognised that the Greater Hobart Mountain Bike Master Plan 2011 is limited in its consideration of strategic track network connectivity. Officers and riders have identified improved track network connectivity as a priority for MTB development within the Greater Hobart Area.

6.3. Investing in MTB track infrastructure, promotion and programs aligns with the City’s strategic objectives, including:

Strategic Objective 1.4.1 – An enriched visitor experience - Ensure Council owned assets reflect visitor requirements.

Strategic Objective 2.2 – A people-focused City with well -designed and well managed urban and recreational spaces: develop and implement a mountain bike master plan.

Strategic Objective 3.3 – A highly valued natural and cultural open space network: 3.3.4 – consider opportunities to activate the City’s open spaces and to host events and activities.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. Not Applicable.

7.2. Impact on Future Years’ Financial Result

7.2.1. Funding allocated to the kunanyi / Mount Wellington Gravity Track project be retained in the Ten Year Capital Works Program:

$700,000 is allocated in 2020/21 financial year, and

$550,000 in 2021/22.

7.2.2. Funding be redirected to the detailed planning of, and construction for priority mountain bike track projects to improve the connectivity of the existing track network.

7.3. Asset Related Implications

7.3.1. Improving MTB track network connectivity will include construction of new and upgraded sections of track, and will therefore result in additional assets for the City to maintain.

7.3.2. Further detail regarding asset implications will be reported as specific projects are identified.

8. Legal, Risk and Legislative Considerations

8.1. There is a risk that the proposed gravity track may not meet the expectations of the core rider market (i.e. will be rocky and technical, rather than a fast flow trail).

8.2. The findings outlined in the kunanyi / Mount Wellington Gravity Track Development Plan, World Trail’s professional opinion regarding rider market fit, and the identified gaps in the existing MTB network suggest that the proposed gravity track is not a high priority at the current time.

8.3. There are occupational health and safety risks associated with the construction of the proposed track in such a challenging environment (i.e. steep and unstable boulder fields, hand rock construction, sub-alpine environment). However, with careful planning and site management, these risks could be adequately managed.

8.4. The highly technical and relatively slow method of construction required for the majority of the track (i.e. hand rock construction as is currently being undertaken on the Organ Pipes Track), mean that it is difficult to estimate the cost with surety. The contingency of +/- 20% included in the track development plan reflects this uncertainty.

8.5. Construction of the proposed gravity track will require a planning permit under the Hobart Interim Planning Scheme (Land Use Planning and Approvals Act 1993), and a permit under the Wellington Park Regulations (Wellington Park Act). The impact of the track on Park values will need to be deemed acceptable as part of the approvals process.

8.6. The proposed track has been designed to relevant contemporary standards to minimise risk to track users, park values, and minimise Councils liability.

9. Environmental Considerations

9.1. A number of other investigations were undertaken to determine the likely impact of the proposed track on Park values, including flora and fauna, cultural heritage, and geotechnical assessments.

9.2. The assessments were based on ground surveys of an earlier version of the final track alignment that was marked on the ground. Therefore, in the event this project progresses, there will be a need to survey the revised sections of the alignment.

9.3. The main findings from these assessments were:

9.3.1. A number of threatened flora and fauna species were identified along the track alignment. This included the rare Silky Snail (Roblinella agnewi), and disturbance to sub-alpine communities including species such as Tasmanian Daisytree (Centropappus brunonis). Impacts on threatened flora and fauna can be minimised through the implementation of specific mitigation measures and minor re-alignments.

9.3.2. A particularly unstable and risky section of boulderfield immediately below Pinnacle Road was identified by the geotechnical assessment. Realignment of the upper section of the proposed track has made it possible to avoid this area.

9.3.3. An actively eroding gully was also identified and resulted in the need to revise the track alignment to avoid.

9.3.4. The geotechnical assessment also identified that the upper section of the proposed track is within the listed Wellington Range Periglacial Terrain geoconservation site.

9.3.5. Aboriginal Heritage Tasmania (AHT) advised that there are no Aboriginal heritage sites recorded within or close to the proposed alignment.

9.3.6. A number of historic cultural heritage and social values were identified along the length of track alignment, including Hunters Track and associated boulderfields, and other remnants of historic tracks in the vicinity of Junction Cabin. Whilst the proposed alignment has been ground-truthed with the intent to minimise impact on cultural values, crossing of Hunters Track and through adjacent boulderfields cannot be avoided.

9.4. The proposed track has been designed with environmental and maintenance sustainability as a priority (i.e. balance between gradient and track length to minimise switchbacks / track footprint, rock hardening).

9.5. Any other tracks designed and constructed to improve the MTB track network continuity will incorporate contemporary sustainability principles.

10. Social and Customer Considerations

10.1. Previous strategic planning projects and anecdotal evidence suggests that the demand for downhill / gravity riding opportunities remain strong among local riders.

10.2. Formalised (i.e. purpose built and land owner endorsed) shuttle-based gravity tracks remain a gap in the local MTB network. The unauthorised construction of steep and unsustainable tracks and features on private and City of Hobart land are symptomatic of limited opportunities for this style of riding.

10.3. The proposed gravity track would go some way to filling this gap in provision. However, as identified in the track development plan, the challenging terrain, and rock surface may not meet the desires of riders seeking gravity flow type riding experiences.

10.4. It is anticipated that the Maydena Bike Park may alleviate some of the demand for gravity-based riding in the region. The Park is due to open in January 2018, and will have more than 30km of gravity tracks.

10.5. Engagement with riders (i.e. informal, and as part of the Greater Hobart Mountain Bike Master Plan 2011 process) indicates that many see improving the existing track network as a high priority – benefiting a larger segment of the mountain bike community. This includes investigating alternative alignments for shorter, shuttle-based gravity opportunities lower down the mountain.

10.6. It is understood that there are community concerns regarding the development of mountain bike, and other visitor and recreational infrastructure within Wellington Park. It is expected that there would some opposition to the construction of the proposed gravity track.

11. Community and Stakeholder Engagement

11.1. A Project Reference Group (PRG) was assembled to review the draft track development plan. The PRG was made up of representatives from the WPMT, Glenorchy City Council, City of Hobart, Tasmanian Parks and Wildlife Service, and the local MTB community. In general, PRG members agree that the proposed gravity track is not stacking up as a high priority, in the context of the significant cost relative to limited rider appeal, and existing track network issues.

11.2. A number of City Officers were involved in the preparation of track development plan, including from planning, visitor services and infrastructure services.

11.3. The kunanyi / Mount Wellington Gravity Track Development Plan is intended to be made publicly available on the City of Hobart website as information. This will allow the community to understand the issues and challenges associated with the proposal, and the reasoning behind Council’s decision to redirect effort in the short term to the existing track network.

12. Delegation

12.1. This matter is delegated to the Council.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

Carrie Southern

Park Planner

Robert Mather

Group Manager Open Space

Glenn Doyle

Director Parks and City Amenity

Date: 23 November 2017

File Reference: F17/147871

Attachment a: Gravity Track Development Plan ⇩

Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 83

30/11/2017

REPORT TITLE: Wellesley Park, South Hobart - Lease of Part of the Pavilion

REPORT PROVIDED BY: Program Leader Recreation and Projects

Manager Parks and Recreation

Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to consider a request from the South Hobart Football Club to terminate the current lease of part of the pavilion at Wellesley Park, South Hobart.

1.2. The Club has requested a new ten (10) year replacement lease with a further ten (10) year option over the current leased area and the recently constructed Function Area Pavilion.

2. Report Summary

2.1. South Hobart Football Club has requested a new lease over the Pavilion located at Wellesley Park.

2.2. The Council, at its meeting held on 24 July 2017, provided in principle support for the lease, subject to the City undertaking its community engagement obligations under the Local Government Act (1993).

2.3. The Council considered this matter at its meeting held on 24 July 2017 and resolved:

That: 1. The South Hobart Football Club’s current lease, over part of the Wellesley Park Pavilion, South Hobart, be rescinded, subject to the provision of a new lease.

2. The General Manager be authorised to finalise terms and conditions with the South Hobart Football Club to lease parts of the Wellesley Park Pavilion, South Hobart, as indicated in Attachment A to the report, on nominal terms, for a period of ten (10) years (with a further ten (10) year option) with the Club to be responsible for facility outgoings.

3. Pursuant to Sections 179 and Section 178 of the Local Government Act, community consultation be undertaken in accordance with the Act.

(i) In accordance with the Act, should any public objections be received, a further report be presented back to the Council for consideration.

4. In accordance with Council Policy ‘Grant and Benefits Disclosure’, any benefit recognised as part of the new lease be disclosed in the City’s Annual Report.

2.4. A lease was advertised over a three week period during August and September 2017.

2.5. A letter was received from a nearby resident who did not object to the lease, however raised concerns on the impact to residential amenity through increased noise, the late operation of the leased area and increased use of sportsground floodlighting.

2.6. It is planned the new lease agreement will have clauses in the document that will prevent the Club from causing unreasonable nuisance to neighbours.

2.7. The report recommends the approval of the lease request from the South Hobart Football Club.

3. Recommendation

That:

1. A new lease to the South Hobart Football Club over the Wellesley Park Pavilion, South Hobart for a period of ten (10) years. with a further ten (10) year option, be approved.

2. In accordance with Council Policy ‘Grant and Benefits Disclosure’, any benefit recognised as part of the new lease be disclosed in the City’s Annual Report.

4. Background

4.1. The South Hobart Football Club has leased a portion of the Pavilion at Wellesley Park since 1988. The building was originally built as two change room facilities, however the Club requested conversion of one of the change room facilities to a Function Room.

4.2. This request was approved by the Council and the alterations were subsequently made by the Club at its cost.

4.3. In 2011, the Club obtained a grant through the Department of Premier and Cabinet and Sport and Recreation Tasmania to build a new function facility at the Oval, and convert the existing function facility back into a changing room.

4.4. The City supported the development by providing funding which was designated to assist with the change room upgrade component of the project and associated landscaping and carpark works.

4.5. The fit out of the building was completed in late 2016 and is now being utilised by the Club.

4.6. The following aerial photograph details the amended footprint of the proposed lease area:

Wellesley Pavilion lease area 1

The Club’s current lease is for the building shaded blue on the left.

4.7. The current lease of the existing building was approved in 2008 (five (5) year lease with a further five (5) year option). The Club wrote to the City in 2013 to exercise this option.

4.8. Given the addition of the new building into the proposed lease, the Club has requested that the current lease be terminated (noting it is due to expire on 1 December 2018) and that a new lease be entered into.

Given the significant changes to the site and footprint of the lease the request is supported.

4.9. A valuation for the proposed lease area has been completed by the City’s Consultant in Saunders and Pitt, noting a commercial valuation for the area at $16,020 per annum.

4.10. In accordance with the Council resolution of 24 July 2017, the City undertook consultation as per the requirements of the Local Government Act for a three (3) week period in August and September 2017.

4.11. During the consultation period, one (1) submission was received from a neighbouring resident.

4.12. The resident did not object to the lease but raised concerns about some aspects of the usage of the building which are listed and addressed below;

4.12.1. Noise emanating from the ground.

Discussions have been held with the Club about the ability of noise to travel during night time functions and they will ensure that all users are made aware of this.

The lease agreement will contain a condition that the lessee is not to do anything that would cause nuisance, annoyance, damage or inconvenience the neighbours.

This condition has been included in the existing lease and there have not been any complaints received by Council on this matter previously.

4.12.2. Increase usage of hours for night time functions

Discussions have been held with the Club and there is no intention to use the facility for longer periods than under the current lease. As noted above the lease will be conditioned to discourage activities that may result in negative impacts to neighbours.

4.12.3. Increase in usage hours of Oval lighting

The planning permit for the Oval lighting restricts its usage beyond 9pm at all times.

5. Proposal and Implementation

5.1. It is proposed that a new lease for a period of ten (10) years, with a further ten (10) year option, to the South Hobart Football Club over the Wellesley Park Pavilion, be approved.

6. Strategic Planning and Policy Considerations

6.1. The Capital City Strategic Plan 2015-2025 supports the proposal with Strategic Objection 4.1.4:

Facilitate and support local community groups to enhance community programs and reduce social isolation.

6.2. The proposed benefit of the lease, on nominal terms, is to be recorded in the City’s Annual Report, in accordance with Council Policy Grant and Benefits Disclosure

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. There will be no impact on the current year’s operating result.

7.2. Impact on Future Years’ Financial Result

7.2.1. There will be no impact on the current year’s operating result.

7.3. Asset Related Implications

7.3.1. The City owns the building and as such has it listed as an asset.

The terms of the lease requires the Club to meet the outgoings for the leased facility.

8. Legal, Risk and Legislative Considerations

8.1. The City’s legal staff will draw up the lease agreement to ensure the City’s risk is minimised.

8.2. The lease term requires each lessee to hold public liability insurance for no less than $20 million

9. Social and Customer Considerations

9.1. The Club has a strong membership and has been a long term tenant of the ground.

10. Community and Stakeholder Engagement

10.1. As noted earlier in the report, the City has completed its community engagement as required under the Local Government Act.

11. Delegation

11.1. This matter is delegated to the Council

Shannon avery

Shannon Avery

Program Leader Recreation and Projects

Simon Harrison

Manager Parks and Recreation

Glenn Doyle

Director Parks and City Amenity

Date: 23 November 2017

File Reference: F17/151892

Item No. 6.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 89

30/11/2017

REPORT TITLE: TCA Ground Concept Plans

REPORT PROVIDED BY: Program Leader Recreation and Projects

Manager Parks and Recreation

Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of the report is to seek endorsement of the concept plans for the redevelopment of the south-western corner of the TCA Ground and obtain approval for the Clubs to progress potential funding options to enable the redevelopment to proceed.

2. Report Summary

2.1. The report presents the concept plans for the redevelopment of the south-western corner of the TCA Ground.

2.2. Following endorsement of the TCA Ground Master Plan in 2013, work has commenced on delivering the recommendations. Funding was provided in the 2016/2017 Financial Year to develop a Concept Plan for this area of the ground.

2.3. Consultant architects were engaged to develop the concept plan in close liaison with the City’s staff, sporting clubs and associations including the Hobart City Band. The resultant meets the needs of the users into the future.

2.4. It has been made clear to stakeholders there is no funding available in the City’s 10 year Capital Works Program to undertake the development, however should the concept be endorsed, an allocation of funds for some components of the building including change rooms, toilets and the kiosk could be included in the future.

Funding for function and socials rooms will be required to be sought through external funding sources.

2.5. At this stage, wider community consultation has not been undertaken and given the potential timeframe for the development, it is considered that extensive consultation should be planned into the future, should funding become available.

2.6. The report recommends endorsement of the concept plans to enable liaison with potential external funding sources.

3. Recommendation

That:

1. The concept plans for the redevelopment of the south-western corner of the TCA Ground, as shown in Attachment A to the report, be endorsed with the view for the concepts be provided to potential funding bodies including State and Federal Governments.

2. A further report be provided should external funding for the project be identified.

4. Background

4.1. In 2013 the Council approved a TCA Ground Master Plan that included a range of recommendations to bring the Ground up to a standard acceptable for modern sporting activities, but still retain its heritage significance.

4.2. The Master Plan is currently being implemented with works completed on removal of redundant structures, upgrading changing facilities and improvement to the turf playing surface.

4.3. In 2016/17 the City funded the engagement of a consultant architect to develop concept plans for the south-western corner of the facility, as shown in the aerial photos below;

4.4. The 2013 Master Plan recommended the demolition of a number of buildings including the existing kiosk, bar and offices, with a replacement building proposed to include seating, public amenities, a kiosk, offices and storage areas.

4.5. The plan recommended the height of the existing Powell Payne Pascoe Stand be lowered (to provide prominence to the HC Smith Stand) and that the current Hobart Football Club change rooms be considered for future redevelopment in the longer term.

4.6. The concept plan (Attachment A) broadly aligns with the Master Plan but includes the retention of the existing Powell Payne Pascoe Stand (photo below), with new building facilities on each side, with all three buildings proposed to be connected by a common access ramp.

4.7. Whilst lowering the roof of the stand was considered, there would have been considerable cost to undertake this task, which then would have reduced the seating capacity and levels of access for the new development.

4.8. The Hobart Football Club change room (listed in the Master Plan as possibly being retained) is now proposed for demolition. The building has no heritage value and detracts from the visual amenity of the ground.

4.9. The concept plan is attached to the report (refer Attachment A), and includes the following components:

4.9.1. Change Rooms

Four new change rooms are proposed that would provide the flexibility required for increasing use of the ground for female sporting activities and higher level sporting fixtures.

The original Master Plan did not recommend additional change rooms, however with the growth in participation in the sporting activities that are played at the venue, they have been included in the Concept Plan.

The changing room area will also include a gym, massage rooms, toilets, medical rooms and storage.

4.9.2. Public Toilet Facilities

New public toilets are proposed as there is a shortage of public amenities at the southern end of the ground where the majority of patrons attending the venue for sporting fixtures usually gather.

The Master Plan recommended that new public toilets be accessible to the exterior of the ground for match days, however given the area is services by an accessible facility at the rear of the tennis centre, it is now proposed that the new facilities only be accessed from within the ground.

It should be noted the southern access to the ground are open outside of times the ground is hired, as such the facilities can be made available for wider community usage.

4.9.3. Casual Bar and kiosk

A new kiosk to replace the existing facility has been included with a large indoor spectator area that could be used as a club bar or gathering area, both during and outside the playing of organised sporting fixtures.

4.9.4. Storage

Storage areas have been provided for all stakeholders and a specific area for the Hobart City Band who have some specific storage requirements for their equipment.

4.9.5. Club and Function Room Facilities

A larger social room (capacity of 200 patrons) as well as a Club bar, kitchen, meeting room and toilets facilities has been designed.

The Master Plan recommends opportunities be explored to redevelop the Hobart Football Club change room building however without specifically recommending a function room.

There were strong views amongst stakeholders that a large shared room that can be used for functions, band practice and potential hire to the community was necessary to support the ongoing viability of the existing tenants at the venue.

It should be noted the only available space at the ground at this time is the Hobart Football Club Social Rooms that are located under the Powell Payne Pascoe Stand and this facility has limitations with no view of the Ground and its small size which can only support activities with small numbers of people attending.

4.10. The City has worked with all clubs and associations who utilise the TCA Ground, including the Hobart City Band (who lease a building) in the development of the Concept Plan and there has been unanimous support of the concept which has been developed.

It should be noted that some minor amendments may occur during the development of the final plans when funding is available to proceed.

4.11. All stakeholders have been strong in their desire to maintain their own identity and as such the Concept Plan has been developed to allow Clubs to retain their own space for functions, with flexible options available such as the casual and club bars that can be used for other activities whilst still allowing the social room for external hire or Hobart City Band practice.

4.12. The guidelines provided from both Cricket Tasmania and AFL Tasmania for facility development have been factored into the Concept Plan and the document has exceeded the requirements of both of these organisations.

4.13. It has been made clear to the Clubs there is currently no Council allocated funding for the project and for it to proceed will be dependent on the availability of external funding.

4.14. A Quantity Surveyor has reviewed the plans and suggested a build cost would be in the vicinity of $5M.

4.15. All areas of the buildings will be fully DDA compliant and will be linked via a common walkway and ramp through the current ceiling space of the Powell Payne Pascoe Stand with an access lift included in the Plan.

4.16. A development application will be required for the proposal and the City’s Manager Development Appraisal has provided advice that the proposal fits with the current requirements of the planning scheme.

4.17. There is still additional work to be undertaken on the overall management and operational responsibilities for the facility with some commonly used industry models being investigated to determine their suitability.

5. Proposal and Implementation

5.1. It is recommended that the Concept Plan be endorsed and be provided to potential external funding bodies including Federal and State Governments and grant funding bodies including Sport and Recreation Tasmania and the Tasmania Community Fund, and others.

5.2. A further report be provided should external funding for the project be identified.

5.3. Community engagement on the concept is required, however given the project is likely to be undertaken some time in to the future, it is recommended this be undertaken at a future date when funding for the project is confirmed.

6. Strategic Planning and Policy Considerations

6.1. The Capital City Strategic Plan 2015-2025 supports the proposal with Strategic Objection 4.2.

4.2.2 Support effective utilisation of city facilities, infrastructure and open spaces

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. There is no impact on this year’s financial result.

7.2. Impact on Future Years’ Financial Result

7.2.1. The redevelopment is likely to have a significant impact on future year results as there will be a significant financial commitment to build the new facility, and higher operational costs due to a greater number of showers, toilets and entertainment facilities. However the development of a new facility will support a reduction in maintenance costs.

7.2.2. As the plan is at concept stage it is unclear what the ongoing operational costs are likely to be.

7.3. Asset Related Implications

7.3.1. The proposal would result in two buildings being demolished and two new buildings being constructed.

Construction of the new facility is currently estimated by a Quantity Surveyor at $5M.

8. Environmental Considerations

8.1. The new facilities have been designed to maximise natural light and therefore reduce operational costs.

8.2. Whilst the new facilities are larger than the existing, the external design is considered to provide a more aesthetically pleasing frontage from Davies Avenue.

9. Community and Stakeholder Engagement

9.1. At this point in time there has been no wider community engagement undertaken.

9.2. All Clubs and associations have had significant input into the development of the Concept Plan and are supportive of the concept.

10. Delegation

10.1. This matter is delegated to the Council.

Shannon avery

Shannon Avery

Program Leader Recreation and Projects

Simon Harrison

Manager Parks and Recreation

Glenn Doyle

Director Parks and City Amenity

Date: 23 November 2017

File Reference: F17/151946

Attachment a: TCA Ground Concept Plans ⇩

Item No. 6.4

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 116

30/11/2017

REPORT TITLE: Tolmans Hill - Proposed Playground - Consultation Results

REPORT PROVIDED BY: Program Leader Parks and Reserves

Manager Parks and Recreation

Director Parks and City Amenity

1. Report Purpose and Community Benefit

1.1. The purpose of this report is to consider feedback from recently completed community engagement for a proposed new playground located at Tolmans Hill.

2. Report Summary

2.1. In 2013 the City was presented with a petition with 200 signatures from local residents requesting provision of a playground at Tolmans Hill.

2.2. The Council resolved in February 2015 to seek a transfer of a parcel of crown land (on the corner of Woodcutters Road and Old Proctors Road) from the Department of State Growth for the purposes of developing a playground.

The Council further resolved that following the finalisation of the land transfer, concept designs be drafted for the playground and community consultation be undertaken, with the results, final design and costs being reported back to Council.

2.3. Community engagement was undertaken and a plan has been developed based upon feedback from the community (refer Attachment A).

2.4. There is an allocation of $300,000 in the 2017/18 Capital Works budget to undertake the development of the playground.

2.5. It is proposed to proceed with the revised plan and construct the playground within the current financial year.

3. Recommendation

That:

1. The revised plan for Tolmans Hill Playground, marked as Attachment A to the report, be approved for implementation.

2. Construction of a new playground at Tolmans Hill proceed once all permits are obtained.

3. An annual allocation of $4,600 be approved for Budget Function (301) Parks and Reserves Operations, for the ongoing maintenance of the new Tolmans Hill Playground commencing in the 2018/19 financial year.

4. Background

4.1. Tolmans Hill is a suburb that is situated between Mt Nelson and Dynnyrne, accessible via the Southern Outlet.

4.2. In 2013 the City was presented with a petition with 200 signatures from local residents requesting provision of a playground in the suburb.

4.3. Previously there had not been any suitable public space in the suburb to build a playground. A request was made to the State Government for the grant of some unused bushland on the corner of Woodcutters Road and Old Proctors Road.

4.4. There is an allocation of $300,000 in the current 2017/18 Capital Works budget to undertake the building of a playground at Tolmans Hill.

4.5. Draft concept plans were prepared and made available to the public during a consultation period held over a two week period in November 2017.

4.6. The plans were also placed on the City of Hobart Your Say and Facebook pages requesting feedback. In addition, an advertisement was placed in the Mercury newspaper advertising that the City was seeking feedback.

4.7. Two listening post sessions were successfully conducted at the site of the proposed park allowing for residents and interested stakeholders to provide feedback on the draft concept plan.

4.8. Approximately sixty (60) people attended the listening posts and engaged with City Officers.

4.9. Seventy (70) submissions were received via the City’s Your Say portal via paper feedback forms given out onsite. (refer Attachment B)

The Your Say page had 203 visits with 53 engaged visitors.
(refer Attachment C)

Feedback Summary

Playground Equipment	Overall the playground concept as proposed was well received, with many complimenting the presence of natural play elements and the planning to include different age groups. Additional play elements were suggested such as a Basketball Court, exercise equipment and an additional bike track with skill features for older children.
Dog Exercise	Comments relating to Dog exercise activities were received and a suggestion that the reaming area could be fenced as a Dog Exercise Park. This has not been given further consideration within this project as the Dog Management Strategy review is due to commence in February 2018. The residents were advised this at the onsite listening post
Furniture	There was general support to include more furniture including a shelter, barbeques and a drinking fountain. The project budget will not accommodate these improvements however further consideration will be given to these suggestions in the future.
Toilets	Comments were received requesting the investigation of having toilets at the park in future. Toilets have not been included at this stage but are listed for funding in Year 5 of the City’s 10 year Capital Works Program.
Parking	Responses were received requesting more off street parking to access the new playground. Parking has accordingly been increased from four to six spaces.
Access	Comments were received that having the main park entry way off of Woodcutters road would result in a bottleneck when cars park on either side of the road, and also create a safety concerns with children running across the road.
General Comments	Most respondents were happy that the Playground would have some kind of fencing.

5. Proposal and Implementation

5.1. A playground at Tolmans Hill will give a sense of community and a gathering place for the residents.

5.2. It is proposed to proceed with the planned construction of a playground following positive feedback through community engagement.

5.3. The plan has be revised with the following additions. (Refer Attachment A)

5.3.1. Inclusion of exercise equipment for adults.

5.3.2. An additional bike tracks with skill features for older children.

5.3.3. Realign the main entry so it now comes off of Old Proctors Road rather than Woodcutters Road for safety.

5.3.4. Addition of two extra parking spaces. This can be achieved by savings made by changing the car park surface from bitumen to gravel.

5.3.5. An extension of the fencing along Woodcutters Road into Old Proctors Road to increase safety.

5.4. Construction would commence in early 2018 once all required permits are obtained.

6. Strategic Planning and Policy Considerations

6.1. Strategic objective 4.2

City facilities, infrastructure and open spaces support healthy lifestyles

Deliver and support recreation, education, social and healthy living programs and activities in city facilities.

7. Financial Implications

7.1. Funding Source and Impact on Current Year Operating Result

7.1.1. There is an allocation of $300,000 in 2017/18 capital works budget.

7.2. Impact on Future Years’ Financial Result

7.2.1. Ongoing maintenance of Tolmans Hill Playground as a local park will be $4,600 per annum. This will impact on Budget Function (301) Parks and Reserves Operations.

8. Legal, Risk and Legislative Considerations

8.1. The playground has been designed and will be constructed to conform to AS 4685.0:2017 Playground equipment and surfacing development, installation, inspection, maintenance and operation.

8.2. Prior to the playground being opened to the public an independent safety audit will be undertaken.

8.3. A planning permit is required for the works to proceed.

9. Community and Stakeholder Engagement

9.1. Significant Community engagement has occurred for this project through the use of City of Hobart Website, Facebook and advertised in the Mercury.

10.
Delegation

10.1. This matter is delegated to the Council

Peter Kerstan

Program Leader Parks and Reserves

Simon Harrison

Manager Parks and Recreation

Glenn Doyle

Director Parks and City Amenity

Date: 23 November 2017

File Reference: F17/152209

Attachment a: Proposed Playground Plan ⇩

Attachment b: Feedback Comments ⇩

Attachment c: Your Say Report ⇩

Item No. 8.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 160

30/11/2017

Memorandum: Lord Mayor

Deputy Lord Mayor

Aldermen

Response to Question Without Notice

Use of North Hobart Oval

Meeting: Parks and Recreation Committee

Meeting date: 19 October 2017

Raised by: Alderman Briscoe

Question:

Could the Director please advise if there are statistics available in relation to the use of North Hobart Oval and is there a policy in relation to increasing the use of the Oval?

Response:

The North Hobart Oval is heavily used, particularly over the winter months, for AFL junior and senior training and games and AFL umpires training.

Typically, from January – October the ground is predominately used by 3 regular hirers/clubs for AFL training and games related to the State-wide league, development league and an AFL umpiring association.

The intensity of use (ie number of bodies on the ground, age of players, etc) and weather conditions determine the ability, week by week, on the ground’s ability to handle more or less hours of use.

September sees an increase in the use as teams head into the finals with an increased expectation on the quality of the surface, despite the increased level of use requested.

From October to January the ground is predominantly closed for renovations and rest in preparation for the following significant winter season use.

North Hobart Oval is also hired for major sporting events such as the Melbourne Storm Match held in early 2017.

The following is a summary of ground usage in the 2017 year to date:

Month	Number of People on Ground (Approx)	Number of days used per month	User Groups
January	700	14	Hobart City Football Club (HCFC) Pre Season
February	900	16	HCFC Pre Season Melbourne Storm Rugby match
March	1200	22	HCFC training and match days AFL Squad Training Umpire Training Various pre-season matches and finals
April	1500	21
May	1600	22
June	1800	23
July	1400	20
August	1400	20
September	2020	18

As usage of the oval is high, particularly through the winter months, there is no policy to increase usage over this period. Opportunities to explore increased summer usage are always being investigated.

Glenn Doyle

Director Parks and City Amenity

Date: 8 November 2017

File Reference: F17/142799; 13-1-10

about people	We value people – our community, our customers and colleagues.
professional	We take pride in our work.
enterprising	We look for ways to create value.
responsive	We’re accessible and focused on service.
inclusive	We respect diversity in people and ideas.
making a difference	We recognise that everything we do shapes Hobart’s future.