Minutes of Finance Committee Meeting

Minutes (Open Portion)

Finance Committee Meeting

Page 3

14/11/2017

Finance Committee Meeting (Open Portion) held on Tuesday, 14 November 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Thomas (Chairman)

Deputy Lord Mayor Christie

Zucco

Ruzicka

Sexton

PRESENT: Alderman D C Thomas (Chairman), the Deputy Lord Mayor Alderman R G Christie, Aldermen M Zucco, E R Ruzicka, P T Sexton and W F Harvey

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

ALDERMEN

Lord Mayor Hickey

Briscoe

Burnet

Cocker

Reynolds

Denison

Harvey

Deputy Lord Mayor Christie retired from the meeting at 5:21 pm and was not present for item 9..

Alderman Harvey was co-opted to the Committee for item 9 (refer Closed minutes).

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the Committee.

2. Confirmation of Minutes

DEPUTY LORD MAYOR

The minutes of the Open Portion of the Finance Committee meeting held on Tuesday, 17 October 2017 and the Special Finance Committee meeting held on Monday, 6 November 2017, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 Hobart Town Hall Ballroom - Acoustics

File Ref: F16/132225; 60-1-1; 13-1-9

PROCEDURAL MOTION

RUZICKA

That the item be deferred for further discussion with the consultant regarding additional glazing and sealing of the Town Hall Ballroom windows.

PROCEDURAL MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That the item be deferred for further discussion with the consultant regarding additional glazing and sealing of the Town Hall Ballroom windows.

Delegation: Committee

6.2 Financial Report as at 30 September 2017

File Ref: F17/144428; 21-1-1

SEXTON

That the recommendation contained in the report of the Budget and Reporting Manager, the Manager Finance and the Director Financial Services of 9 November 2017, be adopted, amended by the following:

1. An additional Clause to read as follows:

“2. Investigate the possibility of paying out the Commonwealth Bank loan, shown in Table 13 of Attachment A to Item 6.2 on the Open Finance Committee meeting agenda of 14 November 2017, and replacing it with a lower interest rate, fixed-term loan.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That 1. The Council approve the changes to the 2017/2018 Estimates listed in tables 4, 5, 7 and 9, marked as Attachment A to item 6.2 of the Open Finance Committee agenda of 14 November 2017, and the financial impacts of which are to decrease the underlying surplus by $0.78M, and to increase the cash balance by $0.88M.

2. Investigate the possibility of paying out the Commonwealth Bank loan, shown in Table 13 of Attachment A to Item 6.2 on the Open Finance Committee meeting agenda of 14 November 2017, and replacing it with a lower interest rate, fixed-term loan.

Delegation: Council

6.3 Occupancy Rates - Multi-Storey Car Parks

File Ref: F17/142668

RUZICKA

That the recommendation contained in the memorandum of the Operations Manager - Car Parks, the Group Manager Parking Operations and the Director Financial Services of 9 November 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That the information contained in the memorandum of the Operations Manager – Car Parks, the Group Manager Parking Operations and the Director Financial Services of 9 November 2017 titled “Occupancy Rates – Multi-Storey Car Parks” be received and noted.

Delegation: Committee

6.4 Grants and Benefits Listing as at 30 September 2017

File Ref: F17/145044; 25-2-1

RUZICKA

That the recommendation contained in the report of the Group Manager Rates and Procurement and the Director Financial Services of 8 November 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That the Finance Committee receive and note the information contained in the report titled “Grants and Benefits Listing as at 30 September 2017”.

Delegation: Committee

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F17/148496

RUZICKA

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

9. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Civic Square - Expression of Interest process

LG(MP)R 15(2)(b), (c)(i) and (f)

Item No. 4.2 Request to Waive Requirement to Tender - The Mercury Newspaper Advertising

LG(MP)R 15(2)(d)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(f)

Item No. 6 Questions Without Notice

SEXTON That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Zucco
Ruzicka
Sexton
Harvey

Delegation: Committee

The Chairman adjourned the meeting at 5:23 pm to conduct the closed portion of the meeting.

The meeting reconvened at 5:43 pm.

Item 9 was then taken.

There being no further business the meeting closed at 5:44 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
12^th DAY OF December 2017.

CHAIRMAN