Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 2

29/11/2017

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 3

29/11/2017

AYES

NOES

Harvey

Sexton

Cocker

Thomas

THOMAS

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 18 October 2017 and the Special  Community, Culture and Events Committee meeting held on Monday, 23 October 2017, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

6.1      Office Space at Youth ARC - Headspace Partnership

SEXTON

That the recommendation contained in the report of the Manager Community and Cultural Programs and the Director Community Development of 29 November 2017, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The Council approve the development of a partnership agreement with The Link Youth Health Service that includes it leasing an office space within the Youth Arts and Recreation Centre for a three year period with an annual rental of $2400 (GST inclusive).

2.    The value of the in-kind support provided to The Link Youth Health Service be recorded in the relevant Annual Report in accordance with the Council’s policy in relation to the disclosure of grants and benefits.

6.2      Applications Approved Under the Delegated Authority of the Director Community Development for Quick Response Grants

SEXTON

That the recommendation contained in the memorandum of the Director Community Development of 24 November 2017, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the memorandum of the Director Community Development, titled ‘Applications Approved Under the Delegated Authority of the Director Community Development for Quick Response Grants’, be received and noted.

7.1      Signal Box Retention

RUZICKA

That in accordance with Council’s policy, the following Notice of Motion which was adopted by the Community, Culture and Events Committee , be considered by the Council.

MOTION CARRIED

VOTING RECORD

COMMITTEE RECOMMENDATION:

Motion

“That if Council agrees in-principle that the Signal Box Project has been a great success for livening the streets of Hobart and reducing the impact of tagging graffiti, a further report be prepared outlining what steps will be needed to continue the painting of Signal Boxes beyond the funded Signal Box Project, either to renew or place new art, including but not limited to:

(a)     If Council will need to take over managing the project from Urban Smart Projects;

(b)     Exploring a range of funding possibilities including part or calling for crowdfunding of future re-paints;

(c)     The involvement of current artists; and

(d)     The need for any agreement with the Department of State Growth (or its future iterations) in continuing the painting of the Signal Boxes.”

Rationale:

“See Attachment A to item 7.1 of the Open Community, Culture and Events Committee agenda of 29 November 2017, sent to All Aldermen. While this is projecting 15 years into the future for ALL of the artwork to be removed through the current program of maintenance, the presence of the artwork adds to a lively city street front and has been highly inclusive in terms of public art. To have these wonderful Signal Boxes removed and replaced with the graffiti-tag prone grey paint boxes again is distinctly out of step with Council's Strategic Plan Goal 1: Economic Development, Vibrancy and Culture - 1.3 Vibrant City Centre and Suburban Precincts, 1.4 An enriched visitor experience and 1.5 Cultural and creative activities build(ing) community wellbeing and economic viability.”

The General Manager reports:

“In line with the Council’s policy in relation to Notices of Motion, I advise that the matter is considered to be within the jurisdiction of the Hobart City Council as it relates to the City of Hobart’s Public Art Program.”

8.1      Committee Actions - Status Report

COCKER

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

11       City Partnerships

COCKER

That the recommendation contained in the report of the Manager Community and Cultural Programs and the Director Community Development of 27 November 2017, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:   1.    The Council endorse the development and implementation of the Hobart City Partnership Program.

2.    The Council approve the inclusion of the following organisations, which meet the program criteria, in the proposed program:

·      The City of Hobart Eisteddfod

·      Festa Italia

·     Greek Orthodox Church and Benevolent Society of St George (Hobart)

·      The Royal Hobart Regatta

·      RSL Tasmania ANZAC Day Commemorative Committee

·      The Sandy Bay Regatta

3.    The General Manager be delegated the authority to enter into an agreement with each participating organisation, to make any necessary administrative changes during the life of each agreement and any administrative changes to the guidelines for the Hobart City Partnership Program.

4.    Any agreement with participating organisations as part of this program be for a maximum of five (5) years.

5.    The proposed Hobart City Partnership Program provide cash and/or in-kind support to each organisation as presented in Attachment A to supplementary item 11 of the Open Community, Culture and Events Committee agenda of 29 November 2017, ‘Hobart City Partnership Program Details’.

6.    The financial support provided to each organisation be indexed in line with the Consumer Price Index for Hobart, and that in-kind support be consistent with any changes to the City of Hobart annual fees and charges during the life of each agreement.

7.    During the term of each agreement, participating organisations provide an annual report to the Council that includes information on expenditure and utilisation of City of Hobart financial and in-kind support, as well as other details on the delivery of the event, with the parameters of the annual report to be determined by Council officers, in consultation with each participating organisation.

8.    Current financial allocations within identified budget function areas that relate to the proposed program be consolidated into the Grants and Assistance function area within the Community Development Policy Management budget.

9.    An additional allocation of $6000 be made to the Grants and Assistance function area within the allocation for Community Planning and Coordination in the 2017-18 Annual Plan.

10.  An increased overall allocation of $49,000, indexed in line with the Consumer Price Index for Hobart, be included in the budget preparation for future years in the Community Development Planning and Coordination budget function area.

11.  The City of Hobart Policy titled Applications for Grants - Community Development Division be amended in accordance with Attachment B to supplementary item 11 of the Open Community, Culture and Events Committee agenda of 29 November 2017.

12.  The value of support provided each financial year to participating organisations be recorded as a grant in the Council’s Annual Report in accordance with Council’s policy in relation to the disclosure of grants and benefits.