Minutes of Governance Committee Meeting

Minutes (Open Portion)

Governance Committee Meeting

Page 3

30/05/2017

Governance Committee Meeting (Open Portion) held on Tuesday, 30 May 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Ruzicka (Chairman)

Deputy Lord Mayor Christie

Cocker

Thomas

Reynolds

PRESENT: Alderman E R Ruzicka (Chairman), the Deputy Lord Mayor Alderman R G Christie, Aldermen P S Cocker, D C Thomas, A M Reynolds and the Lord Mayor Alderman S L Hickey.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

ALDERMEN

Lord Mayor Hickey

Zucco

Briscoe

Sexton

Burnet

Denison

Harvey

Alderman Thomas arrived at 5:09 pm and was present for items 6.1 to 10.

Alderman Reynolds left the meeting at 5:54pm and was not present for item 9.

The Lord Mayor was co-opted to the Committee for items 1 to 6.1 and item 9.

1. Co-Option of a Committee Member in the event of a vacancy

DEPUTY LORD MAYOR

That the Lord Mayor be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Ruzicka
Deputy Lord Mayor Christie
Cocker
Reynolds

2. Confirmation of Minutes

REYNOLDS

The minutes of the Open Portion of the Governance Committee meeting held on Tuesday, 2 May 2017 and the Special Governance Committee meeting held on Monday, 8 May 2017, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Ruzicka
Deputy Lord Mayor Christie
Cocker
Reynolds
Lord Mayor Hickey

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

DEPUTY LORD MAYOR

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Ruzicka
Deputy Lord Mayor Christie
Cocker
Reynolds
Lord Mayor Hickey

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 City of Hobart Employee Travel Plan

File Ref: F17/40952

REYNOLDS

That the recommendation contained in the report of the General Manager of 25 May 2017, be adopted, as amended by the addition of the following clauses:

1. An opinion piece be included with the media release.

2. The implementation of working from home options with flexible start and finish times be included as part of the Employee Action Plan.

3. The application of employee travel plans be discussed with major employers within the City.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Ruzicka	Deputy Lord Mayor Christie
Cocker	Lord Mayor Hickey
Reynolds

COMMITTEE RESOLUTION:

That: 1. The Council undertake a launch of the City of Hobart Employee Travel Plan with the consultant at an approximate cost of $2000 and arrange for a suitable media release to be issued together with an opinion piece.

2. The City of Hobart Employee Travel Plan be published on the Council’s website and include the implementation of working from home options and flexible working times as part of the Action Plan.

3. The application of employee travel plans be discussed with major employers within the City.

Delegation: Council

6.2 Online Petitions

File Ref: F17/52655; 16-1-2

REYNOLDS

That the recommendation contained in the report of the General Manager of 25 May 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Ruzicka
Deputy Lord Mayor Christie
Cocker
Thomas
Reynolds

COMMITTEE RESOLUTION:

That: 1. That the Council write to the Minister for Local Government seeking an amendment to s57 of the Local Government Act 1993 to cater for online petitions.

2. The Council note that the petition relating to Dark Mofo 2017 has been sent to the Tasmanian Government in accordance with the Council decision of 22 May 2017.

Delegation: Council

6.3 Local Government Association of Tasmania - 2017 Meritorius Service Award

File Ref: F17/53270

DEPUTY LORD MAYOR

That: 1. The information contained in the report of the Group Manager City Government and Customer Relations of 25 May 2017, be received and noted.

2. Any Aldermen who wish to make a nomination for the 2017 Meritorious Service Award inform the General Manager.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Ruzicka
Deputy Lord Mayor Christie
Cocker
Thomas
Reynolds

COMMITTEE RESOLUTION:

That: 1. The information contained in the report of the Group Manager City Government and Customer Relations of 25 May 2017, be received and noted.

2. Any Aldermen who wish to make a nomination for the 2017 Meritorious Service Award inform the General Manager.

Delegation: Committee

6.4 Review of By Laws

File Ref: F17/50295

COCKER

That the recommendation contained in the report of the General Manager of 25 May 2017, be adopted, as amended by the following:

Clause 1 being amended to read:

“That 1. The Council note the following draft by laws – Public Spaces; Infrastructure; Car Parks; Environmental Health; and Waste Management, provided respectively and marked as Attachments A to E to the Open Governance Committee agenda of 30 May 2017, prior to a public consultation process, noting that drafts will not be finalised until the review process is fully undertaken.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Ruzicka
Deputy Lord Mayor Christie
Cocker
Thomas
Reynolds

COMMITTEE RESOLUTION:

That 1. The Council note the following draft by laws – Public Spaces; Infrastructure; Car Parks; Environmental Health; and Waste Management, provided respectively and marked as Attachments A to E to the Open Governance Committee agenda of 30 May 2017, prior to a public consultation process, noting that drafts will not be finalised until the review process is fully undertaken.

2. The Council lobby the State Government for a review of the Urban Drainage Act 2013, in order for a number of deficiencies in the Act identified in the staff consultation process, to be addressed.

Delegation: Council

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F17/51861

DEPUTY LORD MAYOR

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Ruzicka
Deputy Lord Mayor Christie
Cocker
Thomas
Reynolds

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

8.1 Lord Mayor Hickey - Inner City Cycleway

File Ref: 13-1-10

Question: Could the General Manager make enquiries of the Glenorchy City Council regarding the occurrence of menacing behaviour along the Inner City Cycleway within the Claremont area.

Could the General Manager ascertain whether there is any surveillance undertaken by the Glenorchy City Council and are Tasmania Police aware of any issues within the area.

Answer: The General Manager took the question on notice.

Supplementary item 10 was then taken.

9. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

DEPUTY LORD MAYOR That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Ruzicka
Deputy Lord Mayor Christie
Cocker
Thomas
Lord Mayor Hickey

SUPPLEMENTARY ITEM

10 State Government Election Lobbying Topics

File Ref: F17/51891

THOMAS

That the recommendation contained in the report of the General Manager of 26 May 2017, be adopted, amended by the following:

1. The addition of Transport including Derwent River Transportation as an issue to be included under Clause 1.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Ruzicka
Deputy Lord Mayor Christie
Cocker
Thomas
Reynolds

COMMITTEE RESOLUTION:

That: 1. The Council endorse the following issues to lobby the major parties on in the lead up to the next State Election:

The Statewide Planning Scheme

City Deal

Capital City Act

Introduction of legislation to acquire public land on kunanyi / Mount Wellington

TasWater

Transport including Derwent River Transportation

2. The Council determine whether it has any additional issues it wishes to lobby the major parties on in the lead up to the next State Election.

Delegation: Council

The Chairman adjourned the meeting at 6.05 pm to conduct the closed portion of the meeting.

The meeting reconvened at 6.08 pm.

Item 9 was then taken.

There being no further business the meeting closed at 6.09 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS 4^thDAY OF July 2017.

CHAIRMAN