City
of hobart
MINUTES
Governance Committee Meeting
Open Portion
Tuesday, 2 May 2017 at 5:00 pm
City
of hobart
MINUTES
Governance Committee Meeting
Open Portion
Tuesday, 2 May 2017 at 5:00 pm
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Minutes (Open Portion) Governance Committee Meeting |
Page 2 |
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2/5/2017 |
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APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6.1 2016–2017 Annual Plan Progress Report - Period Ended 28 February 2017
7 Committee Action Status Report
7.1 Committee Actions - Status Report
9. Closed Portion of the Meeting
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Minutes (Open Portion) Governance Committee Meeting |
Page 3 |
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2/05/2017 |
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Governance Committee Meeting (Open Portion) held on Tuesday, 2 May 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.
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COMMITTEE MEMBERS Ruzicka (Chairman) Deputy Lord Mayor Christie Cocker Thomas Reynolds
PRESENT: Alderman E R Ruzicka (Chairman), the Deputy Lord Mayor Alderman R G Christie, Aldermen P S Cocker and A M Reynolds.
APOLOGIES: Alderman D T Thomas.
LEAVE OF ABSENCE: Nil.
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ALDERMEN Lord Mayor Hickey Zucco Briscoe Sexton Burnet Denison Harvey |
No Aldermen were co-opted to the Committee.
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The minutes of the Open Portion of the Governance Committee meeting held on Tuesday, 28 March 2017 and the Special Governance Committee meeting held on Monday, 24 April 2017, be confirmed as an accurate record.
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MOTION CARRIED VOTING RECORD
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The minutes were signed.
Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
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That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.
No supplementary items were received.
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
No interest was indicated.
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
No items were transferred.
Delegation: Council
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6.2 2017 Future of Local Government National Summit, Melbourne - 25 and 26 May 2017 - Aldermanic Nominations File Ref: F17/41174 |
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REYNOLDS That: 1. The Council nominate Alderman Ruzicka and Alderman Reynolds and the Council consider any other Aldermanic representation at the 2017 Future of Local Government National Summit, to be held in Melbourne, Victoria on 25 and 26 May 2017. 2. The cost of attendance estimated at $1,814 per person, be attributed to the general Aldermanic conferences allocation within the City Government Function of the 2016/2017 Annual Plan.
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MOTION CARRIED VOTING RECORD
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COMMITTEE RESOLUTION: |
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That: 1. The Council nominate Alderman Ruzicka and Alderman Reynolds and the Council consider any other Aldermanic representation at the 2017 Future of Local Government National Summit, to be held in Melbourne, Victoria on 25 and 26 May 2017. 2. The cost of attendance estimated at $1,814 per person, be attributed to the general Aldermanic conferences allocation within the City Government Function of the 2016/2017 Annual Plan.
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Delegation: Council
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7.1 Committee Actions - Status Report File Ref: F17/42455 |
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DEPUTY LORD MAYOR |
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MOTION CARRIED VOTING RECORD
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Delegation: Committee
Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
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8.1 Alderman Reynolds - ALGA Conference Attendance File Ref: 13-1-10 |
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Question: When will nominations for attendance at the ALGA conference by Aldermen be called for? Answer: The General Manager advised that nominations will be sought at the next appropriate committee meeting. |
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8.2 Alderman Reynolds - Conference Presentations File Ref: 13-1-10 |
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Question: When will the visual presentation of the city design learnings from Bristol and Freiburg be provided to Council, as approved at the 31 January Governance Committee meeting? Answer: The General Manager advised that due to a Council delegation travelling to Europe in May for a conference and study tour, that a presentation will be provided in relation to both the May delegation and the learnings from Bristol and Freiburg at the same time, which will take place following the delegation’s return. |
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8.3 Alderman Reynolds - Advertising of Positions File Ref: 13-1-10 |
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Question: Are all Manager level positions and above advertised externally? Answer: The General Manager advised that as a general principle they were. |
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The following items were discussed: -
Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2 Consideration of supplementary items to the agenda Item No. 3 Indications of pecuniary and conflicts of interest Item No. 4 Committee Action Status Report Item No. 4.1 Committee Actions - Status Report LG(MP)R 15(2)(a) and (i) Item No. 5 Questions Without Notice
DEPUTY LORD MAYOR That the items be noted. |
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MOTION CARRIED VOTING RECORD
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The Chairman adjourned the meeting at 5:07 pm to conduct the closed portion of the meeting.
The meeting reconvened at 5:08 pm.
Item 9 was then taken.
There being no further business the meeting closed at 5:09 pm.
TAKEN AS READ AND SIGNED AS A CORRECT RECORD
THIS
30th DAY OF MAY 2017.
CHAIRMAN