Minutes of Finance Committee Meeting

Minutes (Open Portion)

Finance Committee Meeting

Page 3

16/05/2017

Finance Committee Meeting (Open Portion) held on Tuesday, 16 May 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Thomas (Chairman)

Deputy Lord Mayor Christie

Zucco

Ruzicka

Sexton

PRESENT: Deputy Lord Mayor Alderman R G Christie (Chairman), Aldermen E R Ruzicka, P T Sexton, P S Cocker and W F Harvey

APOLOGIES: Nil.

LEAVE OF ABSENCE:

Alderman Thomas.

Alderman Zucco.

ALDERMEN

Lord Mayor Hickey

Briscoe

Burnet

Cocker

Reynolds

Denison

Harvey

RUZICKA

That Alderman Sexton chair the meeting.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Ruzicka
Sexton

1. Co-Option of a Committee Member in the event of a vacancy

RUZICKA

That Aldermen Cocker and Harvey be co-opted to the meeting.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Deputy Lord Mayor Christie
Ruzicka

2. Confirmation of Minutes

DEPUTY LORD MAYOR

The minutes of the Open Portion of the Finance Committee meeting held on Tuesday, 11 April 2017, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Deputy Lord Mayor Christie
Ruzicka
Cocker
Harvey

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

RUZICKA

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Deputy Lord Mayor Christie
Ruzicka
Cocker
Harvey

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 Sandy Bay Bathing Pavilion - Proposed Development of a Second Floor

File Ref: F17/33781

Procedural Motion

DEPUTY LORD MAYOR

That the matter be deferred subject to a further report providing an explanation of the original architects concerns with the proposed development.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton	Harvey
Deputy Lord Mayor Christie
Ruzicka
Cocker

COMMITTEE RESOLUTION:

That the matter be deferred subject to a further report providing an explanation of the original architects concerns with the proposed development.

Delegation: Committee

6.2 Property Valuation Adjustments (Indexation)

File Ref: F17/40149; 22-1-3

RUZICKA

That the recommendation contained in the report of the Group Manager Rates and Procurement and Director Financial Services of 11 May 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Deputy Lord Mayor Christie
Ruzicka
Cocker
Harvey

COMMITTEE RESOLUTION:

That the report of the Group Manager Rates and Procurement and the Director Financial Services titled ‘Property Valuation Adjustments (Indexation)’ dated 11 May 2017, be received and noted.

Delegation: Committee

6.3 Financial Report as at 31 March 2017

File Ref: F17/45199; 21-1-1

RUZICKA

That the recommendation contained in the report of the Budget and Reporting Manager and the Director Financial Services of 11 May 2017, be adopted with the addition of a new Clause 2:

“2. Comparative data, in graph form, of the last three years key financial results be provided on a quarterly basis to the Council, as appropriate.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Deputy Lord Mayor Christie
Ruzicka
Cocker
Harvey

COMMITTEE RESOLUTION:

That 1. The Council approve the changes to the 2016/2017 Estimates listed in tables 4, 5, 7 and 9 marked as Attachment A to item 6.3 of the Open Finance Committee agenda of 16 May 2017, noting that the financial impacts of which are to decrease the underlying surplus by $0.72M, and to increase the cash balance by $0.91M.

2. Comparative data, in graph form, of the last three years key financial results be provided on a quarterly basis to the Council, as appropriate.

Delegation: Council

6.4 Grants and Benefits Listing as at 31 March 2017

File Ref: F17/40124; 25-2-1

RUZICKA

That the recommendation contained in the report of the Group Manager Rates and Procurement and the Director Financial Services of 11 May 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Deputy Lord Mayor Christie
Ruzicka
Cocker
Harvey

COMMITTEE RESOLUTION:

That the Finance Committee receive and note the information contained in the report titled “Grants and Benefits Listing as at 31 March 2017”.

Delegation: Committee

6.5 Write-Off of Debts - Further Information

File Ref: F17/37543

HARVEY

That the recommendation contained in the report of the Manager Finance of 11 May 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Deputy Lord Mayor Christie
Ruzicka
Cocker
Harvey

COMMITTEE RESOLUTION:

That the information contained in the memorandum of the Manager Finance dated 11 May 2017 titled “Write-Off of Debts – Further Information” be received and noted.

Delegation: Committee

6.6 2017/2018 Fees and Charges - Financial Services

File Ref: F17/40136; P16/33

RUZICKA

That the recommendation contained in the report of the Group Manager Rates and Procurement and the Director Financial Services of 11 May 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Deputy Lord Mayor Christie
Ruzicka
Cocker
Harvey

COMMITTEE RESOLUTION:

That the proposed schedule of fees and charges for the 2017/2018 financial year attached to item 6.6 of the Open Finance Committee agenda of 16 May, 2017 be adopted.

Delegation: Council

6.7 2017/2018 Fees and Charges - Parking Operations

File Ref: F17/43280

COCKER

That the recommendation contained in the report of the Group Manager Parking Operations and Director Financial Services of 11 May 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Deputy Lord Mayor Christie
Ruzicka
Cocker
Harvey

COMMITTEE RESOLUTION:

That the proposed schedule of fees and charges for the 2017/2018 financial year, as referenced below and marked as Attachments A to E to item 6.7 of the Open Finance Committee agenda of the 16 May, 2017 be adopted.

1. Parking Enforcement;

2. Off-Street Parking Long Term;

3. Off-Street Parking Short Term;

4. Off-Street Parking Short Term Motor Bikes;

5. Meters, Voucher Machines and Meter Removal.

Delegation: Council

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F17/43421

DEPUTY LORD MAYOR

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Deputy Lord Mayor Christie
Ruzicka
Cocker
Harvey

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

9. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4.1 3 Morrison Street lease

LG(MP)R 15(2)(b), (c)(i) and (f)

Item No. 4.2 Interstate Parking Debt Recovery

LG(MP)R 15(2)(c)(iii)

Item No. 4.3 Contract Extension - Contract No. 5621 - Supply and Delivery of Aggregate

LG(MP)R 15(2)(d)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6 Questions Without Notice

RUZICKA That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Deputy Lord Mayor Christie
Ruzicka
Cocker
Harvey

SUPPLEMENTARY ITEM

10 Corporate Services Division - Proposed Fees and Charges for the 2017/2018 Financial Year

File Ref: F17/47739

RUZICKA

That the recommendation contained in the report of the Group Manager City Government and Customer Relations of 12 May 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Sexton
Deputy Lord Mayor Christie
Ruzicka
Cocker
Harvey

COMMITTEE RESOLUTION:

That the proposed schedule of fees and charges for 2017/2018, as outlined in Attachments A and B to item 10 of the Open Supplementary Finance Committee agenda of the 16 May 2017 be adopted.

Delegation: Council

The Chairman adjourned the meeting at 5:30 pm to conduct the closed portion of the meeting.

The meeting reconvened at 6.04 pm.

Item 9 was then taken.

There being no further business the meeting closed at 6.04 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
14^th DAY OF June 2017.

CHAIRMAN