Minutes (Open Portion)

Council Meeting

Page 2

22/5/2017

Minutes (Open Portion)

Council Meeting

Page 4

22/05/2017

The Chairman reports that she has perused the minutes of the meeting of the Open Portion of the Council meeting held on Monday, 8 May 2017, finds them to be a true record and recommends that they be taken as read and signed as a correct record.

Ruzicka

Harvey

MOTION CARRIED

VOTING RECORD

The minutes were signed.

6.1      Park at the Corner of Firth Road and Girrabong Road, Lenah Valley

Alderman Briscoe tabled a petition requesting that the City of Hobart retain the fences around the park on the corner of Firth Road and Girrabong Road, Lenah Valley and the park be rezoned to an official off-lead dog exercise area.

There were 155 signatures on the petition.

BRISCOE

RUZICKA

That the petition be received, noted and referred to the appropriate committee.

MOTION CARRIED

VOTING RECORD

6.2      Hobart Not Highrise

The General Manager tabled a petition requested that the Hobart City Council:

·         Protect Hobart’s skyline and prevent oversized building obscuring views of the mountain and waterfront.

·         Support and defend the current planning rules for building height limits in Hobart, to avoid problems with wind and shadow.

·         Reject the development applications for buildings that breach height limits, such as the Fragrance Group’s proposals for 2-6 Collins Street and 28-30 Davey Street.

The petitioners also request the Hobart City Council to hold a public meeting about their concerns as the first step for residents to vote on these issues in an elector poll (under Section 60c of the Act).

There were 3335 signatures on the petition.

RUZICKA

HARVEY

That the petition be received, noted and referred to the appropriate committee.

MOTION CARRIED

VOTING RECORD

9.1      11 Waterworks Road, Dynnyrne - Fencing

Ref:    Open CPC 7.1.2, 15/05/2017

Application Expiry Date: 6 June 2017

Extension of Time: Not applicable

Pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for fencing at 11 Waterworks Road, Dynnyrne and a permit containing the following conditions be issued:

GEN

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN-17-166 - 11 WATERWORKS ROAD DYNNYRNE TAS 7005 - Final Planning Documents except where modified below.

Reason for condition

To clarify the scope of the permit.

ENG 1

The cost of repair of any damage to the Council infrastructure resulting from the implementation of this permit, must be met by the owners within 30 days of the completion of the development or as otherwise determined by the Council.

A photographic record of the Council infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council infrastructure found on completion of works will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council infrastructure and/or site-related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENV 1

Sediment and erosion control measures sufficient to prevent sediment from leaving the site must be installed prior to any disturbance of the site. Sediment controls must be maintained until all areas of disturbance have been stabilized or re-vegetated.

Advice: For further guidance in preparing a Soil and Water Management Plan – in accordance with Fact sheet 3 Derwent Estuary Program click here.

Reason for condition

To avoid the sedimentation of roads, drains, natural watercourses, Council land that could be caused by erosion and runoff from the development, and to comply with relevant State legislation.

ADVICE

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by-laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

BUILDING PERMIT

Building permit in accordance with the Building Act 2016. Click here for more information.

DIAL BEFORE YOU DIG

Click here for dial before you dig information

Briscoe

Cocker                                                 That the recommendation be adopted

MOTION CARRIED

VOTING RECORD

9.2      3-4 Montgomery Court, Sandy Bay - Multiple Dwellings

Ref:    Open CPC 7.1.4, 15/05/2017

Application Expiry Date: 24 May 2017

Extension of Time: Not applicable

Procedural Motion

Briscoe

Sexton

That the matter be deferred in accordance with the request of the applicant and the granting of an extension of time be noted.

PROCEDURAL MOTION CARRIED

VOTING RECORD

10.      Glenorchy to Hobart Public Transit Corridor Project - Implementation

Ref:    Open CP 8.1, 15/05/2017

That:  1.     The Council endorse the Glenorchy to Hobart Transit Corridor Steering Committee be comprised of the following members:

(a)     Lord Mayor (Chair);

(b)     HCC Alderman Thomas and Reynolds;

(c)     HCC General Manager (N.D. Heath);

(d)     GCC Acting General Manager, (T. McMullen);

(e)     Allan Garcia (Infrastructure Tasmania).

2.    Subject to Glenorchy City Council agreeing to contribute $20,000, a suitably qualified consultant with specialist expertise in implementation of urban renewal and transit oriented development projects be commissioned to assist in and provide advice in relation to project implementation with a brief being prepared for endorsement by the Steering Committee and expressions of interest called.

Briscoe

Ruzicka                                                          That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

11.      City of Hobart Community Christmas Carols and Activation Grants Program

Ref:    Open CCEC 6.1, 10/05/2017

That: 1.      The Council endorse the implementation of two new Community Development Christmas Grant categories to be open in June 2017 in conjunction with the existing Community Development Grants Program annual grant categories as follows:

(i)      Christmas Carols Grants where community groups can apply for grants of between $1000 and $10,000 to deliver a community carols event with a total grant pool allocation of $48,000; and

(ii)     Christmas Activation Quick Response Grants for grants of up to $1000 towards local Christmas activities with a total grant pool allocation of $7000.

2.    The amendments to the current Council Policy - Applications for Grants – Community Development Division, marked as Attachment A to item 6.1 of the Open Community, Cultural and Events Committee agenda of 10 May 2017, be endorsed by the Council. 

3.    The General Manager be delegated to authorise administrative changes to the Community Development Grants Program guidelines for the Christmas Carols and Activation Grants Program, in line with the Council Policy - Applications for Grants - Community Development Division, as required throughout the implementation of the program.

Harvey

Sexton                                                  That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

12.      Food Not Bombs - Request to Waive Venue Hire Fee

Ref:    Open CCEC 6.2, 10/05/2017

That: 1.     The Council waive the hire fees of $60.00 per week for the non-profit community group, Food Not Bombs to use Criterion House.  The group will prepare and serve free weekly meals to community members on Saturday evenings.

2.    This agreement be undertaken on a trial basis for a six month period to determine the suitability of the venue for the activity.

3.    The value of the support be recorded in the City of Hobart Annual Report in accordance with the Council’s policy in relation to the disclosure of grants and benefits.

4.    The attendance of the Food Not Bombs weekly meal program at Criterion House be monitored during the six month trial period and an update report be provided to the Committee.

Harvey

Cocker                                                 That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

13.      Dark Mofo 2017 - 150.Action Performance

Ref:    Open CCEC 5.1, 10/05/2017

That:  1.     The Council notes the petition received on 24 April 2017 is a valid petition and meets the requirements of the Local Government Act 1993.

(i)      The legal advice in regard to the Council’s treatment of online petitions be referred to the Governance Committee for consideration.

2.    The Council forward the petition to the Tasmanian Government for its consideration.

3.    The Council continue to work with the organisers of Dark Mofo 2017 to ensure that all statutory permits and licence conditions are met for the 150.Action performance by Hermann Nitsch

4.    The petition organiser and the organisers of Dark Mofo 2017 be advised of the Council’s decision.

5.    The Committee’s resolution be published in the Open portion of the meeting minutes, with the elements of the report that are not confidential in nature, being made publicly available.

Harvey

Ruzicka                                                          That the recommendation be adopted.

Amendment

Sexton

Cocker

That:   1.    The Council notes the petition received on 24 April 2017.

            2.    The legal advice in regard to the Council’s treatment of online petitions be referred to the Governance Committee for consideration.

            3.    No further online petitions be accepted until section 57 of the Local Government Act is amended to properly cater for online petitions.

            4.    The Council continue to work with the organisers of Dark Mofo 2017 to ensure that all statutory permits and licence conditions are met for the 150.Action performance by Hermann Nitsch.

            5.    The petition organiser and the organisers of Dark Mofo 2017 be advised of the Council’s decision.

6.    The Committee’s resolution be published in the Open portion of the meeting minutes, with the elements of the report that are not confidential in nature, being made publicly available.

AMENDMENT LOST

VOTING RECORD

MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That:  1.     The Council notes the petition received on 24 April 2017 is a valid petition and meets the requirements of the Local Government Act 1993.

(i)      The legal advice in regard to the Council’s treatment of online petitions be referred to the Governance Committee for consideration.

2.    The Council forward the petition to the Tasmanian Government for its consideration.

3.    The Council continue to work with the organisers of Dark Mofo 2017 to ensure that all statutory permits and licence conditions are met for the 150.Action performance by Hermann Nitsch

4.    The petition organiser and the organisers of Dark Mofo 2017 be advised of the Council’s decision.

5.    The Committee’s resolution be published in the Open portion of the meeting minutes, with the elements of the report that are not confidential in nature, being made publicly available.

14.      Financial Report as at 31 March 2017

Ref:    Open FC 6.3, 16/05/2017

That    1.    The Council approve the changes to the 2016/2017 Estimates listed in tables 4, 5, 7 and 9 marked as Attachment A to item 6.3 of the Open Finance Committee agenda of 16 May 2017, noting that the financial impacts of which are to decrease the underlying surplus by $0.72M, and to increase the cash balance by $0.91M.

2.    Comparative data, in graph form, of the last three years key financial results be provided on a quarterly basis to the Council, as appropriate.

Sexton

Ruzicka                                                          That the recommendation be adopted.

Amendment

Briscoe

Cocker

That the words ‘as appropriate’ appearing in clause 2 be substituted with the words ‘in the appropriate form’.

AMENDMENT CARRIED

VOTING RECORD

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

COUNCIL RESOLUTION:

That    1.    The Council approve the changes to the 2016/2017 Estimates listed in tables 4, 5, 7 and 9 marked as Attachment A to item 6.3 of the Open Finance Committee agenda of 16 May 2017, noting that the financial impacts of which are to decrease the underlying surplus by $0.72M, and to increase the cash balance by $0.91M.

2.    Comparative data, in graph form, of the last three years key financial results be provided on a quarterly basis to the Council, in the appropriate form.

15.      2017-2018 Fees and Charges - Doone Kennedy Hobart Aquatic Centre

Ref:    Open PRC 6.1, 11/05/2017

That the schedule of fees and charges for the 2017-2018 financial year, for the Doone Kennedy Hobart Aquatic Centre marked as Attachment A, be approved.

Sexton

Ruzicka                                                                    That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

16.      Royal Tasmanian Botanical Gardens - Annual Grant - 2016/2017

Ref:    Open PRC 6.2, 11/05/2017

That:   1.    The payment of $12,000 (exc gst), as the annual grant to the Royal Tasmanian Botanical Gardens (RTBG), be approved and funded from the Parks and City Amenity Divisional Budget Function within the 2016/2017 Annual Plan.

2.    An additional one-off grant contribution of $21,000 (exc gst) be approved to fund projects attributed to the bicentenary of the Gardens in 2018.

3.    The additional $21,000 be funded from underspent budgeted material and services expenditure within the Parks and City Amenity budget functions in the 2016/17 Annual Plan.

4.    The RTBG acknowledge the City’s contribution in relevant promotional material.

5.    The grant provision of $33,000 be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart’s Annual Report.

Sexton

Ruzicka                                                          That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

17.      Doone Kennedy Hobart Aquatic Centre Redevelopment Master Plan - Results of Community Engagement and Endorsement of Final Master Plan

Ref:    Open PR 6.3, 11/05/2017

That:  1.     The Doone Kennedy Hobart Aquatic Centre Redevelopment Master Plan, dated May 2017 and marked as Attachment B to item 6.3 of the Open Parks and Recreation Committee agenda of 11 May 2017, be approved.

2.    Implementation of the Master Plan be undertaken in accordance with the City’s 10 Year Capital Works Program and receipt of grant funding.

3.    Respondents to the public exhibition of the master plan be notified of the Council’s resolution and key refinements to the plan.

4.    The General Manager be authorised to lodge development applications to enable implementation of the approved master plan.

Sexton

Ruzicka                                                          That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

18.      Fern Tree Park Visitor Node Master Plan, Wellington Park - Results of Community Engagement and Endorsement of Final Master Plan

Ref:    Open PR 6.4, 11/05/2017

That:  1.     The Fern Tree Park Visitor Node Master Plan – Wellington Park, dated April 2017 and marked as Attachment B to item 6.4 of the Open Parks and Recreation Committee agenda of 11 May 2017, be endorsed.

2.    Staged implementation of the master plan be undertaken in accordance with the City’s 10 year Capital Works Program allocations of $750,000 in 2017/2018 and $250,000 in 2018/2019.

3.    External funding sources be pursued for the estimated $100,000 of road and traffic works.

4.    Respondents to the public exhibition of the master plan, including the operator of the Fern Tree Tavern, be notified of the Council’s resolution and the key amendments to the plans.

(i)      The Council request the Department of State Growth to reduce the speed limit on Huon Road, in the vicinity of the Tavern, to 40 km/h.

5.    The General Manager be authorised to lodge development applications, as required, to enable implementation of the approved master plan to be progressed.

6.    The Wellington Park Management Trust be advised of the Council’s decision.

Sexton

Ruzicka                                                          That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

19.      The Springs, kunanyi / Mount Wellington - Potential Visitor Centre - Pre-Feasibility

Ref:    Open PR 6.5, 11/05/2017

That:  1.     The Council commission a feasibility study into a City-funded visitor centre at The Springs, kunanyi / Mount Wellington, at an estimated cost of up to $75,000, with the study to include market analysis, concept development, infrastructure planning and design and the investigation of business model options for ownership, management and operations.

(i)      The cost of the study be funded from the Bushland and Reserves Capital Works Program.

2.    The Council write to the Wellington Park Management Trust requesting that the Trust schedule the proposed revision of The Springs Master Plan to commence after the Council considers the findings of the feasibility study.

3.    A further report be provided upon receipt and review of the feasibility study.

Sexton

Briscoe                                                That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

20.      Proposed Extension of the Intercity Cycleway - Regatta Grounds through Macquarie Point to Evans Street

Ref:    Open PR 6.6, 11/05/2017

That the Council not proceed in a partnership with the Macquarie Point Development Corporation to construct the extension of the Intercity Cycleway, from McVilly Drive, Hobart Regatta Grounds, through Macquarie Point to Evans Street, at this time, due to:

(i)      The lack of funding and budget restraints;

(ii)     The project not being a current priority for the City; and

(iii)    The lack of an overall cycling infrastructure development strategy which supports  the project.

Sexton

Ruzicka                                                          That the recommendation be adopted.

Procedural Motion

Cocker

Zucco

That the matter be deferred to enable referral to the Hobart Bicycle Advisory Committee for its consideration and thereafter referral back to the Parks and Recreation Committee.

PROCEDURAL MOTION CARRIED

VOTING RECORD

21.      2017 Local Government Association of Tasmania Annual Conference

Ruzicka

Harvey

That:  1.    Aldermen Ruzicka and Harvey be nominated to attend the 2017 Local Government Association of Tasmanian Annual Conference, to be held in Hobart from 26 to 28 July 2017.

2.    The Lord Mayor be nominated to attend, subject to her availability.

3.    Other Aldermen wishing to attend advise the General Manager.

4.    The cost of attendance estimated at $880.00 per person, be attributed to the general Aldermanic conferences allocation within the City Government Function of the 2016/2017 Annual Plan.

MOTION CARRIED

VOTING RECORD

22.      Eco City World Summit - 12-14 July 2017, Melbourne - Aldermanic Nominations

Ruzicka

HarveY

That:   1.      Aldermen Briscoe (subject to availability) and Cocker be nominated to attend the Eco City World Summit to be held in Melbourne, Victoria from 12 to 14 July 2017.

2.      Other Aldermen wishing to attend advise the General Manager.

3.      The cost of attendance estimated at $2,976 per person, be attributed to the general Aldermanic conferences allocation within the City Government Function of the 2016/2017 Annual Plan.

MOTION CARRIED

VOTING RECORD