Minutes of City Infrastructure Committee Meeting

Minutes (Open Portion)

City Infrastructure Committee Meeting

Page 4

24/05/2017

City Infrastructure Committee Meeting (Open Portion) held on Wednesday, 24 May 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Burnet (Chairman)

Deputy Lord Mayor Christie

Reynolds

Denison

Harvey

PRESENT: Acting Lord Mayor Alderman R G Christie (Acting Chairman), Aldermen A M Reynolds, W F Harvey and P S Cocker.

APOLOGIES: Nil.

LEAVE OF ABSENCE:

Alderman H C Burnet (Chairman).

Alderman T M Denison.

ALDERMEN

Lord Mayor Hickey

Zucco

Briscoe

Ruzicka

Sexton

Cocker

Thomas

The Acting Lord Mayor chaired the meeting.

Alderman Cocker was co-opted to the Committee.

HARVEY

That the Acting Lord Mayor chair the meeting.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Acting Lord Mayor Christie
Reynolds
Harvey

1. Co-Option of a Committee Member in the event of a vacancy

HARVEY

That Alderman Cocker be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Acting Lord Mayor Christie
Reynolds
Harvey

2. Confirmation of Minutes

HARVEY

The minutes of the Open Portion of the City Infrastructure Committee meeting held on Wednesday, 26 April 2017 and the Special City Infrastructure Committee meeting held on Monday, 8 May 2017, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Acting Lord Mayor Christie
Reynolds
Harvey
Cocker

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 2017/2018 Fees and Charges - Parks and City Amenity Division - Cleansing and Solid Waste

File Ref: F17/35575

HARVEY

That the recommendation contained in the report of the Director Parks and City Amenity of 18 May 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Acting Lord Mayor Christie
Reynolds
Harvey
Cocker

COMMITTEE RESOLUTION:

That the proposed schedule of fees and charges for the 2017/2018 financial year, as referenced below and marked as Attachment A to item 6.1 of the Open City Infrastructure Committee agenda of the 24 May, 2017 be adopted.

1. Cleansing and Solid Waste.

Delegation: Council

6.2 2017/2018 Fees and Charges - City Infrastructure Division

File Ref: F17/45960; 17/41

HARVEY

That the recommendation contained in the report of the Director City Infrastructure of 18 May 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Acting Lord Mayor Christie
Reynolds
Harvey
Cocker

COMMITTEE RESOLUTION:

That the schedule of fees and charges be endorsed for the City Infrastructure Division for the 2017/2018 financial year as marked as Attachment A to item 6.2 of the Open City Infrastructure Committee agenda of 24 May, 2017.

Delegation: Council

6.3 Development of a Parklet Policy
Response to Notice of Motion

File Ref: F17/32283; S35001-01-03

REYNOLDS

That the recommendation contained in the report of the Manager Traffic Engineering and the Director City Infrastructure of 19 May 2017, be adopted, amended by the following.

1. The addition of sub-clause 1 (i) to read as follows:

“(i) The trial to commence on the completion of the UTAS accommodation development opposite the proposed parklet, and the restoration of the on-street parking in Elizabeth Street.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Acting Lord Mayor Christie
Reynolds
Harvey
Cocker

COMMITTEE RESOLUTION:

That: 1. The Council approve a trial parklet be designed and installed in the vicinity of 138 Elizabeth Street, Hobart with The Stagg cafe as the hosting business, at an estimated cost of $7,500 to be funded from the Civil Maintenance budget of the 2017/2018 Annual Plan.

(i) The trial to commence on the completion of the UTAS accommodation development opposite the proposed parklet, and the restoration of the on-street parking in Elizabeth Street.

2. Further reports be provided to the City Infrastructure Committee reviewing the trial parklet, providing a draft parklet policy and outlining how a parklet program might be incorporated into the Council’s current framework and policies relating to use of the public highway for dining and other city activation activities.

3. Stakeholders in the area of the parklet trial site be advised of the Council’s decision.

Delegation: Council

6.4 Hobart Bicycle Advisory Committee - Meeting Notes

File Ref: F17/45442; 37-1-4

REYNOLDS

That the recommendation contained in the report of the Director City Infrastructure of 18 May 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Acting Lord Mayor Christie
Reynolds
Harvey
Cocker

COMMITTEE RESOLUTION:

That the draft notes of the Hobart Bicycle Advisory Committee meeting of 19 April 2017 be received and noted.

Delegation: Committee

6.5 Cycling South Meeting Minutes - 3 May 2017

File Ref: F17/46489; 37-1-4

REYNOLDS

That the recommendation contained in the report of the Director City Infrastructure of 11 May 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Acting Lord Mayor Christie
Reynolds
Harvey
Cocker

COMMITTEE RESOLUTION:

That the information contained in the memorandum of the Director City Infrastructure in relation to the Cycling South Meeting Minutes of 3 May 2017 be received and noted.

Delegation: Committee

7 Motions of which Notice has been Given

7.1 Installation of Formal Pedestrian-Priority Crossings

File Ref: F17/50511

REYNOLDS

That in accordance with Council’s policy, the following Notice of Motion which was adopted by the City Infrastructure Committee, be considered by the Council.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds	Deputy Lord Mayor Christie
Harvey
Cocker

COMMITTEE RECOMMENDATION:

Motion

“Council requests a report to identify the city-wide opportunities for the installation of formal pedestrian-priority crossings, to improve both the safety and 'walkability' of our streets, drawing the most recent Austroads Best Practice Guides for pedestrian infrastructure, Australian Road Research Board research and advice from pedestrian organisations.”

Delegation: Council

7.2 Potential Permanent Partial Road Closure in Campbell Street, Hobart

File Ref: F17/50530

The Notice of Motion lapsed due to neither of the proponents being present at the meeting.

8 Committee Action Status Report

8.1 Committee Actions - Status Report

File Ref: F17/47433; 16/116

HARVEY

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Acting Lord Mayor Christie
Reynolds
Harvey
Cocker

Delegation Committee

9. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

9.1 Macquarie Street, South Hobart Clearways

File Ref: F17/33626; 13-1-10

9.2 New Litter Bin Waste Audit

File Ref: F17/33648; 13-1-10

9.3 D'Arcy Street Park Corner

File Ref: F17/46480; 13-1-10

9.4 Green Waste Grinder McRobies Gully Disposal Site

File Ref: F17/46495

REYNOLDS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Acting Lord Mayor Christie
Reynolds
Harvey
Cocker

Delegation: Committee

10. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

10.1 Alderman Reynolds - Street Trees - Lower Jordan Hill Road, Mount Stuart

File Ref: 13-1-10

Question: Is there a proposal to remove several street trees as part of road works in Lower Jordan Hill Road, Mount Stuart.

Answer: The Director City Infrastructure took the question on notice.

11. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Closed Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

HARVEY That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Acting Lord Mayor Christie
Reynolds
Harvey
Cocker

The Chairman adjourned the meeting at 5:45 pm to conduct the closed portion of the meeting.

The meeting reconvened at 5:46 pm.

Item 11 was then taken.

There being no further business the meeting closed at 5:47 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
21^st DAY OF June 2017.

CHAIRMAN