Minutes of Community, Culture and Events Committee Meeting

Minutes (Open Portion)

Community, Culture and Events Committee Meeting

Page 3

10/05/2017

Community, Culture and Events Committee Meeting (Open Portion) held on Wednesday, 10 May 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Harvey (Chairman)

Zucco

Sexton

Cocker

Thomas

PRESENT: Aldermen W F Harvey (Chairman), M Zucco, P T Sexton, P S Cocker, D C Thomas, the Lord Mayor Alderman S L Hickey and the Deputy Lord Mayor Alderman R G Christie.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Briscoe

Ruzicka

Burnet

Reynolds

Denison

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the meeting.

2. Confirmation of Minutes

Thomas

The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 5 April 2017, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Sexton
Cocker
Thomas

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 City of Hobart Community Christmas Carols and Activation Grants Program

File Ref: F17/43027; 16/194

COCKER

That the recommendation contained in the report of the Manager Community and Cultural Programs and Director Community Development of 4 May 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Sexton
Cocker
Thomas

COMMITTEE RESOLUTION:

That: 1. The Council endorse the implementation of two new Community Development Christmas Grant categories to be open in June 2017 in conjunction with the existing Community Development Grants Program annual grant categories as follows:

(i) Christmas Carols Grants where community groups can apply for grants of between $1000 and $10,000 to deliver a community carols event with a total grant pool allocation of $48,000; and

(ii) Christmas Activation Quick Response Grants for grants of up to $1000 towards local Christmas activities with a total grant pool allocation of $7000.

2. The amendments to the current Council Policy - Applications for Grants – Community Development Division, marked as Attachment A to item 6.1 of the Open Community, Cultural and Events Committee agenda of 10 May 2017, be endorsed by the Council.

3. The General Manager be delegated to authorise administrative changes to the Community Development Grants Program guidelines for the Christmas Carols and Activation Grants Program, in line with the Council Policy - Applications for Grants - Community Development Division, as required throughout the implementation of the program.

Delegation: Council

6.2 Food Not Bombs - Request to Waive Venue Hire Fee

File Ref: F17/40601; 16/194

Sexton

That the recommendation contained in the report of the Manager Community and Cultural Programs and Director Community Development of 4 May 2017, be adopted with the addition of a new Clause 4:

“4. The attendance of the Food Not Bombs weekly meals at Criterion House be monitored during the six month trial period and an update report be provided to the Committee.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Sexton
Cocker
Thomas

COMMITTEE RESOLUTION

That: 1. The Council waive the hire fees of $60.00 per week for the non-profit community group, Food Not Bombs to use Criterion House. The group will prepare and serve free weekly meals to community members on Saturday evenings.

2. This agreement be undertaken on a trial basis for a six month period to determine the suitability of the venue for the activity.

3. The value of the support be recorded in the City of Hobart Annual Report in accordance with the Council’s policy in relation to the disclosure of grants and benefits.

4. The attendance of the Food Not Bombs weekly meal program at Criterion House be monitored during the six month trial period and an update report be provided to the Committee.

Delegation: Council

6.3 Conservation Plans for venues listed in the Creative Hobart Guide to Creative Places

File Ref: F17/29752; S15-008-09

THOMAS

That the recommendation contained in the report of the Manager Community and Cultural Programs and Director Community Development of 4 May 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Sexton
Cocker
Thomas

COMMITTEE RESOLUTION:

That this report be received and noted.

Delegation: Committee

6.4 Applications Approved Under the Delegated Authority of the Director Community Development for Quick Response Grants

File Ref: F17/43417; 16/194

THOMAS

That the recommendation contained in the report of the Director Community Development of 4 May 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Sexton
Cocker
Thomas

COMMITTEE RESOLUTION:

That the information contained in the report of the Director Community Development of 4 May 2017 be received and noted.

Delegation: Committee

6.5 2017-18 Fees and Charges - Community Development Division

File Ref: F17/44874; 17/41

Sexton

That the recommendation contained in the report of the Director Community Development of 4 May 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Sexton
Cocker
Thomas

COMMITTEE RESOLUTION:

That the attached schedules of fees and charges, marked as Attachments A-D (which excludes the functional areas of City Marketing, the Tasmanian Travel and Information Centre and The Taste of Tasmania), to item 6.5 of the Open Community, Cultural and Events Committee agenda of 10 May 2017, be adopted for the Community Development Division for the 2017-18 financial year.

Delegation: Council

This item was included as Supplementary Item 6 on the Closed agenda.

6.6 Dark Mofo 2017 - 150.Action Performance

File Ref: F17/42972

Sexton

That the recommendation contained in the report of the Director Community Development of 9 May 2017, be adopted with Clause 3 amended and the addition of a new Clause 5:

“3. The Council continue to work with the organisers of Dark Mofo 2017 to ensure that all statutory permits and licence conditions are met for the 150.Action performance by Hermann Nitsch.

5. The Committee’s resolution be published in the Open portion of the meeting minutes, with the elements of the report that are not confidential in nature, being made publicly available.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey	Cocker
Zucco
Sexton
Thomas

COMMITTEE RESOLUTION:

That: 1. The Council notes the petition received on 24 April 2017 is a valid petition and meets the requirements of the Local Government Act 1993.

(i) The legal advice in regard to the Council’s treatment of online petitions be referred to the Governance Committee for consideration.

2. The Council forward the petition to the Tasmanian Government for its consideration.

3. The Council continue to work with the organisers of Dark Mofo 2017 to ensure that all statutory permits and licence conditions are met for the 150.Action performance by Hermann Nitsch

4. The petition organiser and the organisers of Dark Mofo 2017 be advised of the Council’s decision.

5. The Committee’s resolution be published in the Open portion of the meeting minutes, with the elements of the report that are not confidential in nature, being made publicly available.

Delegation: Council

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F17/44480

Cocker

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Sexton
Cocker
Thomas

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

9. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Reports

Item No. 5.1 Queen's Baton Relay Nomination

LG(MP)R 15(2)(g)

Item No. 6 Questions Without Notice

Sexton That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Harvey
Zucco
Sexton
Cocker
Thomas

The Chairman adjourned the meeting at 5.28 pm to conduct the closed portion of the meeting.

The meeting reconvened at 6.05 pm.

Item 10 was then taken.

There being no further business the meeting closed at 6.05 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
7^th DAY OF june 2017.

CHAIRMAN