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City of hobart

MINUTES

Parks and Recreation Committee Meeting

 

Open Portion

 

Thursday, 6 April 2017 at 5:00 pm

 


 

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 2

 

6/4/2017

 

 

 ORDER OF BUSINESS

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  3

2.        Confirmation of Minutes. 3

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 4

6          Reports. 5

6.1     Council Policy 'Establishment of Bushfire Hazard Management Areas in Bushland Reserves for New Developments on Adjoining Properties' - Proposed Amendment 5

6.2     Queens Domain Advisory Committee - Proposed Amendment to Function and Membership. 5

6.3     Request for Extension of Lease - Telstra Telecommunication Tower - Sandown Park, Sandy Bay. 7

7          Committee Action Status Report. 8

7.1     Committee Actions - Status Report 8

8.        Responses to Questions without Notice. 9

9.        Questions without Notice. 10

10.     Closed Portion of the Meeting.. 12

 


 

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

 

6/04/2017

 

 

Minutes of the Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 6 April 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS

Reynolds (Chairman)

Briscoe

Ruzicka

Sexton

Harvey

 

PRESENT: Alderman A M Reynolds (Chairman), Aldermen J R Briscoe, E R Ruzicka, W F Harvey and P S Cocker.

 

APOLOGIES: Nil.

 

LEAVE OF ABSENCE: Nil.

 

 

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Zucco

Burnet

Cocker

Thomas

Denison

 

Alderman Cocker was co-opted to the Committee for items 1 to 9.6 and left the meeting at 5:34 pm.

 

Alderman Briscoe was present for items 1 to 6.1 and left the meeting at 5:21 pm.

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

RUZICKA

 

That Alderman Cocker be co-opted to the meeting.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Reynolds

 

Briscoe

 

Ruzicka

 

Harvey

 

2.       Confirmation of Minutes

 

BRISCOE

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 9 March 2017, be confirmed as an accurate record.

 

MOTION CARRIED

 

VOTING RECORD

AYES

NOES

Reynolds

 

Briscoe

 

Ruzicka

 

Harvey

 

Cocker

 

 

The minutes were signed.

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

No supplementary items were received.

 

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

 

No interest was indicated.

OR

 

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

No items were transferred.

6        Reports

 

6.1      Council Policy 'Establishment of Bushfire Hazard Management Areas in Bushland Reserves for New Developments on Adjoining Properties' - Proposed Amendment

            File Ref: F17/29950; 16/360

RUZICKA

That the recommendation contained in the report of the Park Planner, Program Leader Fire & Biodiversity, Group Manager Open Space and  Director Parks and City Amenity of 31 March 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Reynolds

 

Briscoe

 

Ruzicka

 

Harvey

 

Cocker

 

 

COMMITTEE RESOLUTION:

That the Council policy titled ‘Establishment of Bushfire Hazard Management Areas in Bushland Reserves for New Developments on Adjoining Property’ be amended, as marked in Attachment A to item 6.1 of the Open Parks and Recreation Committee agenda of 6 April 2017.

 

Delegation:     Council

 

 

 

6.2      Queens Domain Advisory Committee - Proposed Amendment to Function and Membership

            File Ref: F17/30210

HARVEY

That the recommendation contained in the report of the Executive Officer Parks and City Amenity, Group Manager Open Space and  Director Parks and City Amenity of 31 March 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Reynolds

 

Ruzicka

 

Harvey

 

Cocker

 

 

COMMITTEE RESOLUTION:

That:   1.    The Queens Domain Advisory Committee be renamed the Queens Domain Network.

2.    The function and membership of Queens Domain Network be amended from a limited membership, advisory committee, to a broader stakeholder reference and networking group.

3.    The function of the Network be as follows:

(i)      To serve as an identified stakeholder forum for the City to engage on proposed changes to substantive use, development (including both new developments/facilities and upgrades/modifications to existing) in relation to the Queens Domain;

(ii)     To serve as an identified stakeholder forum in relation to relevant planning scheme matters and on proposals (either from the City or third parties) expected to be lodged as development applications, or to be advised of advertised development applications within or adjacent to the Queens Domain;

(iii)    To allow for the engagement or notification of matters, that may be provided out-of-session, as need may arise;

4.    A forum of the Network stakeholders be held at least biannually, to discuss current issues and consider longer term proposals under consideration and/or brief on activities/changes recently introduced.

5.    Stakeholders of the Network be as follows:

(i)      A Council Alderman (Chairman of the Parks and Recreation Committee);

(ii)     Relevant City of Hobart Officers;

(iii)    Representative of the Doone Kennedy Hobart Aquatic Centre;

(iv)    Representatives of the various land owners and organisational tenants, including, but not limited to:

(a)     Royal Tasmanian Botanical Gardens;

(b)     Government House;

(c)     Crown Land/Parks and Wildlife;

(d)     University of Tasmania;

(e)     Domain Tennis Centre.

(v)     Representatives of user groups/bodies that utilise facilities and open spaces, including, but not limited to:

(a)     Representatives of Friends of Soldiers Memorial Avenue;

(b)     Cricket Tasmania;

(c)     Athletics Tasmania;

(d)     Athletics South;

(e)     Central Region Junior Soccer Association;

(f)      Hobart Football Club;

(g)     North Hobart Cricket Club;

(h)     DOSA Football Club;

(i)      Hobart Dog Walking Association;

(j)      Hobart Canine Obedience Club;

(k)     RSL Tasmania;

(l)      Hobart Regatta Association;

(m)    Swimming Tasmania.

(vi)    Representatives of adjacent neighbourhood bodies including, but not limited to:

(a)     Glebe Residents Association.

6.      An open process of nomination from relevant groups be undertaken to ensure stakeholders are given an opportunity to participate in the forum.

7.      A review of the Network’s operation, function and terms of reference be undertaken after 12 months of operation.

 

Delegation:     Council

 

 

 

 

This matter will also be considered at the Finance Committee meeting of 11 April 2017.

 

6.3      Request for Extension of Lease - Telstra Telecommunication Tower - Sandown Park, Sandy Bay

            File Ref: F17/30107;  5601657

RUZICKA

That the recommendation contained in the report of the Program Leader Recreation and Projects, Manager Parks and Recreation and  Director Parks and City Amenity of 31 March 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Reynolds

 

Ruzicka

 

Harvey

 

Cocker

 

 

COMMITTEE RESOLUTION:

That:  1.     The Council approve a new lease to Telstra for the site of the telecommunications tower located at Sandown Park, Sandy Bay for a ten (10) year period with two (2) further five (5) year options.

2.    The addition of any further infrastructure relating to the tower be considered by the Council at the time of application.

3.    The General Manager be authorised to negotiate the terms of the new lease agreement.

4.    Pursuant to Section 178 of the Local Government Act 1993, notice be provided of the Council’s decision, in writing and within 7 days of the decision, to those parties that lodged an objection including rights of appeal under the Act.

 

 

7        Committee Action Status Report

 

7.1      Committee Actions - Status Report

            File Ref: F17/31826

RUZICKA

That the information be received and noted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Reynolds

 

Ruzicka

 

Harvey

 

Cocker

 

  

Delegation:     Committee

8.       Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

8.1    Tenders for the Bridge from the Domain to Bathurst Street, Hobart

          File Ref: F17/29252; 13-1-10

 

8.2    Fire Hazard Reduction Burns - Skill Sharing with Tasmania Fire Service

          File Ref: F17/29344; 13-1-10

 

8.3    Fire Hazard Reduction Burns at Night

          File Ref: F17/29338; 13-1-10

 

8.4    Fire Hazard Reduction Burns - Smoke Haze

          File Ref: F17/29335; 13-1-10

 

8.5    Fire Hazard Reduction Burns

          File Ref: F17/29281; 13-1-10

 

8.6    Fire Hazard Reduction Burns - Biodiversity Protection

          File Ref: F17/29284; 13-1-10

 

RUZICKA

That the information be received and noted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Reynolds

 

Ruzicka

 

Harvey

 

Cocker

 

 

 

9.       Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

9.1      Alderman Cocker - Fire Hazard Reduction Burns - Reporting

            File Ref: 13-1-10

 

Question:    That in respect to occasions where it is deemed that a fire hazard reduction burn may have unduly impacted on biodiversity values of an area, could the Director please advise of the monitoring and reporting mechanisms currently in place to ensure the City is adequately aware of any issues?

Answer:       The Director Parks and City Amenity took the question on notice.  

 

 

 

 

9.2      Alderman Cocker - Fire Hazard Reduction Burns and the Protection of Wet Areas

            File Ref: 13-1-10

 

Question:    Could the Director please advise if the Council is confident that wet areas are being sufficiently protected whist fire hazard reduction burns are taking place?

Answer:       The Director Parks and City Amenity took the question on notice.  

 

 

 

 

9.3      Alderman Reynolds – Protection of Land During Fire Hazard Reduction Burns

            File Ref: 13-1-10

 

Question:    Could the Director please advise if the Tasmania Fire Service and the Council have similar guidelines in relation to their approach to fire hazard reduction burns and does the Council have strong protection guidelines in place to protect Council land?

Answer:       The Director Parks and City Amenity took the question on notice.  

 

 

 

 

 

 

 

9.4      Alderman Harvey - Weeds on the Southern Outlet and Brooker Highway

            File Ref: 13-1-10

 

Question:    As the Southern Outlet and the Brooker Highway are controlled by State Growth, could the Director please advise if the Council has any procedures in place in relation to encouraging the Department of State Growth to control the growth of weeds on these arterial roads?

Answer:       The Director Parks and City Amenity took the question on notice.  

 

 

9.5      Alderman Ruzicka - Soldiers Memorial Avenue Management Plan Review

            File Ref: 13-1-10

 

Question:    Referring to 7.1, Reference 7 Soldiers Memorial Avenue Management Plan Review - Will the review consider the benefits of heritage listing of the Avenue and what implications this may have for other works and developments on the Domain?

Answer:       The Director Parks and City Amenity took the question on notice.

 

 

 

9.6      Alderman Harvey - Pesticides Register

            File Ref: 13-1-10

 

Question:    Could the Director please advise if there is still a pesticides register in place and approximately how many residents are currently recorded on this register?

Answer:       The Director Parks and City Amenity advised that the register is still in place and there are currently a small number residents recorded on the register.  The Weeds Officer is about to undertake a review of the register (of which occurs every 12 months) to ensure that the details are up to date and those residents whom have been recorded on the register are still residing in the nominated properties.  

 

10.     Closed Portion of the Meeting

 

The following items were discussed: -

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Reports

Item No. 4.1       Land Acquisition

LG(MP)R 15(2)(f)

Item No. 4.2       Proposed Commercial Application for an Accommodation Facility

LG(MP)R 15(2)(b), (c)(i) and  (f)

Item No. 5          Committee Action Status Report

Item No. 5.1       Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6          Questions Without Notice

 

HARVEY                                                                     That the items be noted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Reynolds

 

Ruzicka

 

Harvey

 

 

 

   

The Chairman adjourned the meeting at 5:34 pm to conduct the closed portion of the meeting.

 

The meeting reconvened at 5:40 pm.

 

Item 10 was then taken.

 

There being no further business the meeting closed at 5:40 pm.

 

 

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
11th DAY OF may 2017.

CHAIRMAN