Minutes of Economic Development & Communications Committee Meeting

Minutes (Open Portion)

Economic Development & Communications Committee Meeting

Page 3

27/04/2017

Economic Development & Communications Committee Meeting (Open Portion) held on Thursday, 27 April 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Deputy Lord Mayor Christie (Chairman)

Zucco

Ruzicka

Thomas

Denison

PRESENT:

The Deputy Lord Mayor Alderman
R G Christie, Aldermen M Zucco,

E R Ruzicka, D C Thomas, T M Denison and the Lord Mayor S L Hickey.

APOLOGIES: Nil

LEAVE OF ABSENCE: Nil

ALDERMEN

Lord Mayor Hickey

Briscoe

Sexton

Burnet

Cocker

Reynolds

Harvey

Alderman Ruzicka retired from the meeting at 5.39 pm and was not present for items 7-10.

The Lord Mayor was co-opted to the Committee for items 7-10.

1. Co-Option of a Committee Member in the event of a vacancy

ZUCCO

That the Lord Mayor be co-opted to the Committee for items 7-10.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Thomas
Denison

2. Confirmation of Minutes

Ruzicka

The minutes of the Open Portion of the Economic Development & Communications Committee meeting held on Thursday, 30 March 2017 be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Thomas
Denison

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Ruzicka

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Thomas
Denison

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 International Relations - Yaizu and L'Aquila - Anniversary celebrations

File Ref: F17/39255

Thomas

That the recommendation contained in the report of the Economic Development Project Officer of 20 April 2017, be adopted, with the addition of the following new clause 6:

“6. The qualitative and quantitative values of all sister city relationships be addressed when reporting on sister city relationships to the Council.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Thomas
Denison

COMMITTEE RESOLUTION:

That: 1. The Council endorse a delegation to travel to Yaizu in August 2017 as part of the 40^th anniversary celebrations of the relationship, with the estimated cost of up to $6,575 per Alderman, to be attributed to the Economic Development Function of the 2017/2018 Annual Plan.

2. Costs associated with Mrs Fumiko Plaister’s participation in the delegation to Yaizu, as well as an interpreter, be borne by the Council at an approximate cost of up to $6,575 per person, to be attributed to the Economic Development Function of the 2017/2018 Annual Plan.

3. The Council endorse a delegation to travel to L’Aquila in May 2017, whilst already in Europe on a study tour with UTAS, with the estimated cost of up to $790 per Alderman, to be attributed to the Economic Development Function of the 2016/2017 Annual Plan.

4. The Council host a civic reception in the Town Hall for up to 200 people at an approximate cost of up to $7,000 to mark the 20^th anniversary of the relationship with L’Aquila, with the cost to be attributed to the Civic Reception Budget Function within the Office of the Lord Mayor of the 2017/2018 Annual Plan.

5. The Council provides funding of $500 for an entertainer at an event marking the 30th anniversary of the Abruzzese Association of Hobart, to be attributed to the Economic Development Function of the 2017/2018 Annual Plan.

6. The qualitative and quantitative values of all the sister city relationships be addressed when reporting on sister city relationships to the Council.

Delegation: Council

6.2 International Relations Action Plan - Annual Progress Report

File Ref: F17/38328

Thomas

That the recommendation contained in the report of the Economic Development Project Officer of 20 April 2017, be adopted, with the addition of the following to clause 2:

“2. with the exception that item 3 of the attachment titled ‘Economic’ be amended to include the capture of the number of businesses that are assisted by the City of Hobart to be ‘China ready.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Thomas
Denison

COMMITTEE RESOLUTION:

That: 1. The Council receive the annual progress report against the current International Relations Action Plan.

2. The Council endorse the proposed amendments to the current action plan, captured in the ‘International Relations Action Plan 2017’ marked as Attachment B to item 6.2 of the Open Economic Development and Communications agenda of 27 April 2017; with the exception that item 3 of the attachment titled ‘Economic’ be amended to include the capture of the number of businesses that are assisted by the City of Hobart to be ‘China ready’

3. The Council consider any further changes to be incorporated into the amended International Relations Action Plan 2017, to ensure that the value of international relations is being most effectively measured by the City of Hobart.

Delegation: Committee

Alderman Ruzicka retired from the meeting at 5.39 pm.

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F17/40043

Zucco

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Thomas
Denison

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

9. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions Without Notice

Zucco That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Lord Mayor Hickey
Deputy Lord Mayor Christie
Zucco
Thomas
Denison

SUPPLEMENTARY ITEM

10 17th International Cities, Town Centres and Communities Conference - Melbourne 25-27 October 2017 - Call for Abstracts and Registration of Interest

File Ref: F17/40852

Zucco

That the recommendation contained in the report of the Group Manager Executive & Economic Development of 26 April 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Thomas
Denison
Lord Mayor Hickey

COMMITTEE RESOLUTION:

That: 1. The Deputy Lord Mayor’s attendance as a delegate and conference presenter at the 17^th International Cities, Town Centres and Communities Conference, to be held in Melbourne from 25-27 October 2017, be approved.

2. The estimated cost of $1,945 be attributed to the general aldermanic conferences allocation within the City Government function of the 2017–18 Annual Plan.

Delegation: Council

The Chairman adjourned the meeting at 5.43 pm to conduct the closed portion of the meeting.

The meeting reconvened at 5.44 pm.

Item 9 was then taken.

There being no further business the meeting closed at 5.44 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
25^th DAY OF May 2017.

CHAIRMAN