City
of hobart
MINUTES
Community, Culture and Events Committee Meeting
Open Portion
Wednesday, 5 April 2017
City
of hobart
MINUTES
Community, Culture and Events Committee Meeting
Open Portion
Wednesday, 5 April 2017
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Minutes (Open Portion) Community, Culture and Events Committee Meeting |
Page 2 |
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5/4/2017 |
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APOLOGIES AND LEAVE OF ABSENCE
1. Co-Option of a Committee Member in the event of a vacancy
3. Consideration of Supplementary Items
4. Indications of Pecuniary and Conflicts of Interest
6.1 Five Year Review of Salamanca Market Stallholder Licence Agreement
6.3 Community Development Grants Program - Recommendations - February 2017 Round
6.4 UNESCO Creative Cities Network - International City of Literature
6.5 City of Hobart Art Prize Review - Options Paper
6.6 Cultural and Creative Industries Bill 2017
7 Motions of which Notice has been Given
7.1 Release of Documents regarding North Melbourne Football Club Funding Decision of 23 January 2017
8 Committee Action Status Report
8.1 Committee Actions - Status Report
10. Closed Portion of the Meeting
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Minutes (Open Portion) Community, Culture and Events Committee Meeting |
Page 3 |
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5/4/2017 |
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Community, Culture and Events Committee Meeting (Open Portion) held on Wednesday, 5 April 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.
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COMMITTEE MEMBERS Harvey (Chairman) Zucco Sexton Cocker Thomas
APOLOGIES: Nil
LEAVE OF ABSENCE: Nil
PRESENT: Alderman W F Harvey (Chairman), Aldermen M Zucco, D C Thomas, the Deputy Lord Mayor Alderman R G Christie and Aldermen A M Reynolds. |
ALDERMEN Lord Mayor Hickey Deputy Lord Mayor Christie Briscoe Ruzicka Burnet Reynolds Denison
The Deputy Lord Mayor and Alderman Reynolds were co-opted to the Committee.
Alderman Harvey declared an interest in item 6.3 - Australian Institute of Architects Event Grant, retired from the meeting at 5.25 pm, was not present for consideration of that grant request, and returned to the meeting at 5.26 pm.
Alderman Thomas retired from the meeting at 5.28 pm, and was not present for items 6.5-10.
Alderman Zucco retired from the meeting at 5.43 pm and was not present for items 7-10. |
THOMAS
That the Deputy Lord Mayor and Alderman Reynolds be co-opted to the Committee.
MOTION CARRIED
VOTING RECORD
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AYES |
NOES |
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Harvey |
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Zucco |
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Thomas |
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The minutes of the Open Portion of the Community, Culture and Events Committee meeting held on Wednesday, 8 March 2017, be confirmed as an accurate record.
MOTION CARRIED VOTING RECORD
The Minutes were signed. |
Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
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That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.
No supplementary items were received.
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Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
The following interest was indicated:
1. Alderman Harvey - item 6.3 (Australian Institute of Architects - Event Grant Request)
Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.
A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.
In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.
Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?
No items were transferred.
Delegation: Council
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6.2 Digital Urban Screen - Elizabeth Street Forecourt of the University of Tasmania Residential Complex File Ref: F17/27295; S30-001-13/08-002 |
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THOMAS That the recommendation contained in the report of the Manager Community and Cultural Programs and the Director Community Development of 30 March 2017, be adopted.
Amendment DEPUTY LORD MAYOR That a new clause 3 be included: “That the Council write to the Vice-Chancellor of the University of Tasmania and request a contribution to the capital cost of the digital urban screen.” AMENDMENT CARRIED VOTING RECORD
SUBSTANTIVE MOTION CARRIED VOTING RECORD
COMMITTEE RESOLUTION: |
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That: 1. The Council approve the purchase of a large LED screen for installation in the Elizabeth Street forecourt of the University of Tasmanian Student Housing complex, at an estimated cost of $83,000, to be funded from the existing Property Plant and Equipment allocation for Public Art within the 2016-17 Annual Plan. 2. The purchase be subject to receipt of planning approval for the screen to be installed in the proposed location.
3. The Council write to the Vice-Chancellor of the University of Tasmania and request a contribution to the capital cost of the digital urban screen.
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Delegation: Council
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6.3 Community Development Grants Program - Recommendations - February 2017 Round File Ref: F17/30548; 16/194 |
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REYNOLDS That the recommendation contained in the report of the Manager Community and Cultural Programs and the Director Community Development of 30 March 2017, be adopted, excluding the request for event grant funding from the Australian Institute of Architects. MOTION CARRIED VOTING RECORD
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Alderman Harvey declared an interest in item 6.3 – AIA Event Grant Funding Request, and retired from the meeting at 5.25 pm.
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REYNOLDS That the recommendation contained in the report of the Manager Community and Cultural Programs and the Director Community Development of 30 March 2017 to approve the request for event grant funding from the Australian Institute of Architects, be adopted.
MOTION CARRIED VOTING RECORD
COMMITTEE RESOLUTION: |
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That: 1. The Council approve the recommended level of funding to the respective applicants for assistance under the 2017-18 Community Development Grants Program under the streams of Creative Hobart, Community and Events as outlined below: (i) The projects recommended for full funding from the February round of the Community Development Grants Program as detailed in Table 1 of Attachment A to item 6.3 of the Open Community, Culture and Events Committee agenda of 5 April 2017. (ii) The projects recommended for co-funding from the February round of the Community Development Grants Program as detailed in Table 2 of Attachment A to item 6.3 of the Open Community, Culture and Events Committee agenda of 5 April 2017. (iii) The projects recommended for partial funding from the February round of the Community Development Grants Program as detailed in Table 3 of Attachment A to item 6.3 of the Open Community, Culture and Events Committee agenda of 5 April 2017. (iv) The projects listed in Table 4 of Attachment A to item 6.3 of the Open Community, Culture and Events Committee agenda of 5 April 2017 are not recommended for funding. 2. The value of the recommended projects is $53,021 for Creative Hobart Medium and Small Grants, $28,539 for Community Grants and $34,123 for Event Grants. 3. The funding for the grants be attributed to the respective Community Development Policy Management, Cultural Programs and Major Events and Grant Funding activity in the 2017-18 Annual Plan. 4. Applicants be advised accordingly. 5. The total grant provision be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart’s Annual Report. |
Delegation: Council
Alderman Harvey returned to the meeting at 5.26 pm.
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6.4 UNESCO Creative Cities Network - International City of Literature File Ref: F17/31661; S15-008-09; S14-001-01 |
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THOMAS That the recommendation contained in the report of the Manager Community and Cultural Programs and the Director Community Development of 30 March 2017, be adopted. MOTION CARRIED VOTING RECORD
COMMITTEE RESOLUTION: |
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That the Council not submit an application in June 2017 to become a UNESCO City of Literature, but allow six months to research, consult with stakeholders, develop partnerships, formulate a budget and create a steering committee, to evaluate the best option of either: 1. Preparing an application for June 2018 to become a member of the ongoing UNESCO City of Literature Network; or 2. Preparing an application to be the UNESCO World Book Capital in 2021, a one year program with applications closing in March 2019.
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Delegation: Council
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6.5 City of Hobart Art Prize Review - Options Paper File Ref: F17/27753; 16/210 |
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REYNOLDS That the recommendation contained in the report of the Manager Community and Cultural Programs and the Director Community Development of 31 March 2017, be adopted. MOTION CARRIED VOTING RECORD
COMMITTEE RESOLUTION: |
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That: 1. The City of Hobart Art Prize Review Options Paper be made publicly available and submissions invited from the public in response to the Options Paper. 2. The Review continue into a final round of community engagement including discussions with arts and cultural organisations about the potential to partner if the Council was to revise or replace the Art Prize.
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Delegation: Council
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6.6 Cultural and Creative Industries Bill 2017 File Ref: F17/32449; S15-008-09 |
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DEPUTY LORD MAYOR That the recommendation contained in the report of the Manager Community and Cultural Programs and the Director Community Development of 31 March 2017, be adopted.
MOTION CARRIED VOTING RECORD
COMMITTEE RESOLUTION: |
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That given the need to submit a formal response to the Department of State Growth by 31 March 2017, the Council endorse the submission to the Tasmanian Government on the Cultural and Creative Industries Bill 2017, which was sent by the Acting General Manager on 31 March 2017, and marked as Attachment B to item 6.6 of the Open Community, Culture and Events Committee agenda of 5 April 2017. |
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Delegation: Council |
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7.1 Release of Documents regarding North Melbourne Football Club Funding Decision of 23 January 2017 File Ref: F17/33236; 13-1-9 |
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That in accordance with Council’s policy, the following Notice of Motion which was adopted by the Community, Culture and Events Committee, be considered by the Council. MOTION CARRIED VOTING RECORD
COMMITTEE RECOMMENDATION: |
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“Council authorises the release of the report only that informed the decision made in the Open Council meeting on 23 January, relating to the funding of the North Melbourne Football.”
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Delegation: Council
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8.1 Committee Actions - Status Report File Ref: F17/32413 |
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DEPUTY LORD MAYOR That the recommendation contained in the report of the Director Community Development of 29 March 2017, be adopted. MOTION CARRIED VOTING RECORD
COMMITTEE RESOLUTION: |
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That the information be received and noted.
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Delegation: Committee
Section 29 of the Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10
An Alderman may ask a question without notice of the Chairman, another Alderman, the General Manager or the General Manager’s representative, in line with the following procedures:
1. The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.
2. In putting a question without notice, an Alderman must not:
(i) offer an argument or opinion; or
(ii) draw any inferences or make any imputations – except so far as may be necessary to explain the question.
3. The Chairman must not permit any debate of a question without notice or its answer.
4. The Chairman, Aldermen, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.
5. The Chairman may require a question to be put in writing.
6. Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.
7. Where a response is not able to be provided at the meeting, the question will be taken on notice and
(i) the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.
(ii) a written response will be provided to all Aldermen, at the appropriate time.
(iii) upon the answer to the question being circulated to Aldermen, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.
No questions were asked at the meeting.
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The following items were discussed: -
Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2 Consideration of supplementary items to the agenda Item No. 3 Indications of pecuniary and conflicts of interest Item No. 4 Reports Item No. 4.1 6 Washington Street - Lease Agreement LG(MP)R 15(2)(f) Item No. 5 Committee Action Status Report Item No. 5.1 Committee Actions - Status Report LG(MP)R 15(2)(g) Item No. 6 Questions without notice – File Ref: 13-1-10
REYNOLDS
That the items be noted.
MOTION CARRIED VOTING RECORD
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The Chairman adjourned the meeting at 5.48 pm to conduct the closed portion of the meeting.
The meeting reconvened at 5.51 pm.
Item 10 was then taken.
There being no further business the meeting closed at 5.52 pm.
TAKEN
AS READ AND SIGNED AS A CORRECT RECORD THIS
10th DAY OF May 2017.
CHAIRMAN