Minutes of Finance Committee Meeting

Minutes (Open Portion)

Finance Committee Meeting

Page 3

21/03/2017

Minutes of the Finance Committee Meeting (Open Portion) held on Tuesday, 21 March 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Thomas (Chairman)

Deputy Lord Mayor Christie

Zucco

Ruzicka

Sexton

PRESENT: Alderman D C Thomas (Chairman), the Deputy Lord Mayor Alderman R G Christie, Aldermen M Zucco, E R Ruzicka, P T Sexton, the Lord Mayor Alderman S L Hickey and Alderman W F Harvey.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

ALDERMEN

Lord Mayor Hickey

Briscoe

Burnet

Cocker

Reynolds

Denison

Harvey

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the Committee.

2. Confirmation of Minutes

SEXTON

The minutes of the Open Portion of the Finance Committee meeting held on Wednesday, 15 February 2017, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 Sandy Bay Bathing Pavilion, Long Beach: Options for Ground Floor Use

File Ref: F17/9145

SEXTON

That the recommendation contained in the report of the Economic Development Project Officer and the Director Parks and City Amenity of 15 March 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That consideration of the future expanded or amended use of the leased ground floor area of the Sandy Bay Bathing Pavilion, Long Beach be deferred until 2020, noting that:

(i) Surf Life Saving Tasmania hold a lease on the area until September 2020;

(ii) The Council is progressing a proposal to seek development of a second floor of the building.

Delegation: Council

6.2 Opportunity to Purchase - Tasmanian Blackwood Sideboard

File Ref: F17/26750

SEXTON

That the recommendation contained in the report of the General Manager of 15 March 2017, be adopted, amended by the following:

1. That the words the Lord Mayoral Support function in Clause 2 be substituted with an appropriate budget cost centre.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That the Council determine whether it wishes to acquire the Whitesides & Son late 19^th century Tasmania Blackwood sideboard for permanent display in the Hobart Town Hall for the amount of $20,000 to be funded from an appropriate budget cost centre in the 2016/2017 Annual Plan.

Delegation: Council

Item 6.4 was then taken.

6.3 Financial Reporting

File Ref: F17/25085

SEXTON

That the recommendation contained in the report of the Manager Finance and Director Financial Services of 14 March 2017, be adopted, amended by the following:

1. Clause 1(i) be substituted with the following:

(i) The provision of a quarterly budget report of variances, in excess of 10% and over and above a dollar threshold to be proposed by the Director Financial Services, by function; and

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That: 1. Financial reporting to the Council be enhanced through:

(i) The provision of a quarterly budget report of variances, in excess of 10% and over and above a dollar threshold to be proposed by the Director Financial Services, by function; and

(ii) A detailed project status report detailing year to date capital expenditure.

2. The General Manager investigates the development of a report on Work Health and Safety issues and other Human Resource matters.

Delegation: Council

6.4 Outstanding Parking Debt - December 2016

File Ref: F17/24780; 16/121

PROCEDURAL MOTION

ZUCCO

That the matter be deferred to a subsequent Finance Committee meeting for the purpose of obtaining further information on options to increase recovery on outstanding parking debts from interstate drivers.

PROCEDURAL MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

Delegation: Committee

6.5 Outstanding Long Term Permit Parking Debts as at 28 February 2017

File Ref: F17/20181

SEXTON

That the recommendation contained in the report of the Manager Finance and the Director Financial Services of 14 March 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That the information contained in the memorandum of the Manager Finance and the Director Financial Services of 14 March 2017 titled “Outstanding Long Term Parking Debts as at 28 February 2017” be received and noted.

Delegation: Committee

6.6 Occupancy Rates - Multi-Storey Car Parks

File Ref: F17/25166

DEPUTY LORD MAYOR

That the recommendation contained in the report of the Operations Manager - Car Parks, Group Manager Parking Operations and the Director Financial Services of 14 March 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That the information contained in the memorandum of the Operations Manager – Car Parks, the Group Manager Parking Operations and the Director Financial Services of 14 March 2017 titled “Occupancy Rates – Multi-Storey Car Parks” be received and noted.

Delegation: Committee

Item 6.3 was then taken.

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F17/26997

RUZICKA

That the recommendation contained in the report of the Director Financial Services of 16 March 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That the information be received and noted.

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Fencing - Salamanca Lawns

File Ref: F17/17130; 13-1-10

RUZICKA

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

10. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Contract Extension

LG(MP)R 15(2)(d)

Item No. 4.2 Contract Extension

LG(MP)R 15(2)(d)

Item No. 4.3 Sale of Land for Unpaid Rates

LG(MP)R 15(2)(g), (i) and (j)

Item No. 4.4 Barrack Street, Hobart - Lease

LG(MP)R 15(2)(f)

Item No. 4.5 Elizabeth Street, Hobart - Sale of Air Rights

LG(MP)R 15(2)(f)

Item No. 4.6 Request to Erect Bronze Monument

LG(MP)R 15(2)(f)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(f)

Item No. 6 Questions Without Notice

Supplementary Items

Item No. 7 Proposed Development and Sale of Land

LG(MP)R 15(2)(f)

Item No. 8 Write-Off Of Debts

LG(MP)R 15(2)(g)

Item No. 9 Outstanding Sundry Debts

LG(MP)R 15(2)(g)

SEXTON That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

The Chairman adjourned the meeting at 5:32 pm to conduct the closed portion of the meeting.

The meeting reconvened at 6:05 pm.

Item 10 was then taken.

There being no further business the meeting closed at 6:05 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
11^th DAY OF APRIL 2017.

CHAIRMAN