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City of hobart

MINUTES

Parks and Recreation Committee Meeting

 

Open Portion

 

Thursday, 9 February 2017 at 5:00 pm

 


 

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 2

 

9/2/2017

 

 

 ORDER OF BUSINESS

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  3

2.        Confirmation of Minutes. 3

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 4

6          Reports. 5

6.1     Tasman Highway Memorial Bridge - Results from Stakeholder Consultations on the Preliminary Concept Design. 5

6.2     Doone Kennedy Hobart Aquatic Centre Redevelopment - Draft Master Plan 2017 - Community Engagement and Grant Application. 5

6.3     19 Lansdowne Crescent, West Hobart (West Hobart Recreation Ground - Oval) - Proposal for a TasNetworks Easement 6

6.4     Draft City of Hobart Street Tree Strategy - Endorsement for Community Engagement 7

7          Motions of which Notice has been Given. 8

7.1     Memorial Plaques on Council Outdoor Furniture. 8

8          Committee Action Status Report. 11

8.1     Committee Actions - Status Report 11

9.        Responses to Questions without Notice. 11

10.     Questions without Notice. 12

11.     Closed Portion of the Meeting.. 12

 


 

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

 

9/02/2017

 

 

Minutes of the Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 9 February 2017 at 5:00 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS

Reynolds (Chairman)

Briscoe

Ruzicka

Sexton

Harvey

 

APOLOGIES: Nil.

 

LEAVE OF ABSENCE: Nil.

 

 

PRESENT: Alderman A M Reynolds (Chairman), Aldermen E R Ruzicka, P T Sexton, W F Harvey and the Lord Mayor Alderman S L Hickey.

 

 

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Zucco

Burnet

Cocker

Thomas

Denison

 

 

 

 

The Lord Mayor was co-opted to the Committee.

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

SEXTON

 

That the Lord Mayor be co-opted to the Committee.

MOTION CARRIED

VOTING RECORD

                   AYES

                   NOES

Reynolds

 

Ruzicka

 

Sexton

 

Harvey

 

2.       Confirmation of Minutes

 

RUZICKA

 

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 8 December 2016 and the Open Portion of the Special Joint City Infrastructure Committee and the Parks and Recreation Committee meeting held on Monday, 5 December 2016 be confirmed as  accurate records.

MOTION CARRIED

VOTING RECORD

                   AYES

                   NOES

Reynolds

 

Ruzicka

 

Sexton

 

Harvey

 

Lord Mayor Hickey

 

 

The minutes were signed.

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

No supplementary items were received.

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

 

No interest was indicated.

 

OR

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

No items were transferred.

6        Reports

 

6.1      Tasman Highway Memorial Bridge - Results from Stakeholder Consultations on the Preliminary Concept Design

            File Ref: F17/8678

SEXTON

That the recommendation contained in the report of the Director City Planning and the Director Parks and City Amenity of 3 February 2017, be adopted.

MOTION CARRIED

VOTING RECORD

                   AYES

                   NOES

Reynolds

 

Ruzicka

 

Sexton

 

Harvey

 

Lord Mayor Hickey

 

COMMITTEE RESOLUTION:

That:   1.    The General Manager authorise the lodgement of a planning application in accordance with Section 52 of the Land Use Planning and Approvals Act 1993, for the Tasman Highway Memorial Bridge, marked as Attachment A to item 6.1 of the Open Parks and Recreation Committee agenda of 9 February 2017.

2.    The issues raised by the stakeholders during the consultation process, as outlined within the Inspiring Place report marked as Attachment B to item 6.1 of the Open Parks and Recreation Committee agenda of 9 February 2017, be progressively assessed and addressed in the detailed design of the proposal for construction.

 

Delegation:     Council

 

 

6.2      Doone Kennedy Hobart Aquatic Centre Redevelopment - Draft Master Plan 2017 - Community Engagement and Grant Application

            File Ref: F17/5486; 33-21-13

RUZICKA

That the recommendation contained in the report of the Manager Doone Kennedy Hobart Aquatic Centre and the Director Parks and City Amenity of 3 February 2017, be adopted, as amended by the following:

1.         The inclusion of the following Clause:

 

“3.   The Lord Mayor together with the General Manager and/or his representative, champion further grant funding as deemed appropriate.”

MOTION CARRIED

VOTING RECORD

                   AYES

                   NOES

Reynolds

 

Ruzicka

 

Sexton

 

Harvey

 

Lord Mayor Hickey

 

 

COMMITTEE RESOLUTION:

That:  1.     The draft Doone Kennedy Hobart Aquatic Centre Redevelopment Master Plan 2017, marked as Attachment A to item 6.2 of the Open Parks and Recreation Committee agenda of 9 February 2017, be endorsed by the Council and released for community feedback.

2.     The General Manager be authorised to lodge a grant funding application under the Building Better Regions Fund Infrastructure Projects Stream, for an amount of up to $10 million to enable implementation of the redevelopment Master Plan to proceed.

 

3.     The Lord Mayor together with the General Manager and/or his representative, champion further grant funding as deemed appropriate.

 

Delegation:     Council

 

 

 

 

 

 

 

6.3      19 Lansdowne Crescent, West Hobart (West Hobart Recreation Ground - Oval) - Proposal for a TasNetworks Easement

            File Ref: F16/143443; 72-40-1

SEXTON

That the recommendation contained in the report of the Program Leader Recreation and Projects, Manager Parks and Recreation and the Director Parks and City Amenity of 3 February 2017, be adopted.

 

 

 

 

MOTION CARRIED

VOTING RECORD

                   AYES

                   NOES

Reynolds

 

Ruzicka

 

Sexton

 

Harvey

 

Lord Mayor Hickey

 

 

COMMITTEE RESOLUTION:

That:   1.    Council approval be granted to TasNetworks for an easement at 19 Lansdowne Crescent, West Hobart (West Hobart Recreation Ground - Title Reference 137671/1), in accordance with TasNetworks’ site and locality plan AS-26231.

2.    The General Manager be authorised to negotiate the terms and conditions of the easement.

3.    TasNetworks undertake all works, documentation and complete the easement registration at its cost.

 

Delegation:     Council

 

 

Mr Jerry de Gryse – Director/Landscape Architect from Inspiring Place addressed the Committee in relation to item 6.4.

 

6.4      Draft City of Hobart Street Tree Strategy - Endorsement for Community Engagement

            File Ref: F17/6606;  42-1-12

RUZICKA

That the recommendation contained in the report of the Manager Parks and Recreation and the Director Parks and City Amenity of 3 February 2017, be adopted.

MOTION CARRIED

VOTING RECORD

                   AYES

                   NOES

Reynolds

 

Ruzicka

 

Sexton

 

Harvey

 

Lord Mayor Hickey

 

 

 

COMMITTEE RESOLUTION:

The draft ‘Street Tree Strategy 2017’, marked as Attachment A to item 6.4 of the Open Parks and Recreation Committee agenda of 9 February 2017, be endorsed by the Council and released for wider community engagement and consultation.

 

 Delegation:    Council

7        Motions of which Notice has been Given

 

7.1      Memorial Plaques on Council Outdoor Furniture

            File Ref: F16/126012

LORD MAYOR

That the motion outlined at item 7.1 of the Open Parks and Recreation Committee agenda of 9 February 2017, be adopted.

MOTION CARRIED

VOTING RECORD

                   AYES

                   NOES

Reynolds

 

Ruzicka

 

Sexton

 

Harvey

 

Lord Mayor Hickey

 

COMMITTEE RESOLUTION:

Motion:

 

That a report be provided to review Council’s current policy on plaques secured / affixed to infrastructure.

 

Rationale:

 

“Plaques are important in celebrating the achievements of a community and its members, as well as providing historical context for current and future generations and serving as memorials.

 

The recommendations would need to be costed in such a way, for example, that a durable seat with a plaque would be cost neutral to the Council and that only the on-going maintenance would be borne by the Council.

 

There is great social and economic benefit to be realised through public investment in Council infrastructure.  The social benefit is that an individual, family or group have a sense of belonging and pride in the place they live, work or visit and a physical asset is a tangible way of commemorating a person or an event.  The economic value is realised by Council through a reduction in costs associated with purchasing infrastructure.

 

For the purposes of this motion, the following definition applies for a plaque:

 

A flat tablet of metal which includes text and/or images which commemorate an event or a person and/or provide historical or other information relevant to its location. Such a tablet is attached to an object, building or pavement.

 

This notice of motion is aligned with the Capital City Strategic Plan 2015-2025:

 

Goal 4 – Strong, Safe and Healthy Communities.

 

4.1    Community connectedness and participation realises the cultural and social potential of the community.

 

It is considered that the report would:

 

1.         Consider the community benefit for plaques to be used for commemorations and celebrations throughout the City.

 

2.      Address the application process and the commissioning of a standardised plaque to be used in a variety of ways, including the recognition of loved ones; the celebration of a person, event; a gift to the City which celebrates their connection and love of the City.  The plaque would be attached to the backrest of an existing or new seat; park bench; gym equipment; barbeques; planting of trees; picnic furniture; shelters; playgroup equipment, etc.

 

3.      Consider the sensitivity required through the management of memorials in managing the expectations of the next of kin and provide a ‘customer focussed’ notification process should a memorial be damaged, replaced or displaced through redevelopment of an associated site.

 

4.      Explore the opportunity for corporate investment to assist with the provision of the City’s recreational infrastructure where a corporation wishes to commemorate its contribution to the Hobart community by donating such infrastructure and having a plaque to recognise the donation.

 

5.      Review local, national and international government policies and identify guidelines to ensure the wording on the plaques is positive and uplifting to effectively commemorate of the individual, event or donation involved. (See images attached).

 

6.      Consider the introduction of the policy detailed above on the basis that the provision of the infrastructure and plaques will be at no cost to the City.”

 

 

 

 

 

 

 

Images below is examples of plaques that have been installed in Vancouver, Canada

 

 

 

 

 

 

 

 

 

The General Manager reports:

 

“In line with the Council’s policy in relation to Notices of Motion, I advise that the matter is considered to be within the jurisdiction of the Hobart City Council as it considers a review of the Council’s policy titled Memorial Plaques and Tree Planting in Parks, Bushland and Reserves.

 

Delegation:       Council

8        Committee Action Status Report

 

8.1      Committee Actions - Status Report

            File Ref: F17/8174; 16/100

RUZICKA

That the recommendation contained in the report of the Director Parks and City Amenity of 31 January 2017, be adopted.

MOTION CARRIED

VOTING RECORD

                   AYES

                   NOES

Reynolds

 

Ruzicka

 

Sexton

 

Harvey

 

Lord Mayor Hickey

 

 

COMMITTEE RESOLUTION:

That the information be received and noted.

 

  

9.       Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

9.1    Surface of the Walking Track at Cornelian Bay

          File Ref: F16/140238;  13-1-10

 

RUZICKA

That the information be received and noted.

 

MOTION CARRIED

VOTING RECORD

                   AYES

                   NOES

Reynolds

 

Ruzicka

 

Sexton

 

Harvey

 

Lord Mayor Hickey

 

 

10.     Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

No questions were asked at the meeting.

11.     Closed Portion of the Meeting

 

The following items were discussed: -

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Reports

Item No. 4.1       Summerhill Road, West Hobart - Proposed Purchase of Part of Land

LG(MP)R 15(2)(f)

Item No. 4.2       Proposed Compulsory Acquisition

LG(MP)R 15(2)(f)

Item No. 5          Committee Action Status Report

Item No. 5.1       Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6          Responses to Questions Without Notice

Item No. 6.1       Maintenance on Council Land

LG(MP)R 15(2)(i)

Item No. 6.2       Track Extensions

LG(MP)R 15(2)(f)

Item No. 6.3       Christmas Carols

LG(MP)R 15(2)(c)(iii)

Item No. 6.4       Accommodating Christmas Carols

LG(MP)R 15(2)(c)(iii)

Item No. 6.5       Water Recycling

LG(MP)R 15(2)(g)

Item No. 7          Questions Without Notice

 

RUZICKA                                                                    That the items be noted.

 

MOTION CARRIED

VOTING RECORD

                   AYES

                   NOES

Reynolds

 

Ruzicka

 

Sexton

 

Harvey

 

Lord Mayor Hickey

 

 

 

 

   

The Chairman adjourned the meeting at 5:51 pm to conduct the closed portion of the meeting.

 

The meeting was reconvened at 6:11 pm.

 

Item 11 was then taken.

 

There being no further business the meeting closed at 6:11 pm.

 

 

 

 

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
9th DAY OF march 2017.

CHAIRMAN