HCC Coat of Arms.jpg
City of hobart

 

 

 

 

AGENDA

Parks and Recreation Committee Meeting

 

Open Portion

 

Thursday, 9 February 2017

 

at 5.00 pm

Lady Osborne Room, Town Hall


 

 

 

 

THE MISSION

Our mission is to ensure good governance of our capital City.

THE VALUES

The Council is:

 

about people

We value people – our community, our customers and colleagues.

professional

We take pride in our work.

enterprising

We look for ways to create value.

responsive

We’re accessible and focused on service.

inclusive

We respect diversity in people and ideas.

making a difference

We recognise that everything we do shapes Hobart’s future.

 

 


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 3

 

9/2/2017

 

 

ORDER OF BUSINESS

 

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  4

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 5

6          Reports. 6

6.1     Tasman Highway Memorial Bridge - Results from Stakeholder Consultations on the Preliminary Concept Design. 6

6.2     Doone Kennedy Hobart Aquatic Centre Redevelopment - Draft Master Plan 2017 - Community Engagement and Grant Application. 70

6.3     19 Lansdowne Crescent, West Hobart (West Hobart Recreation Ground - Oval) - Proposal for a TasNetworks Easement 117

6.4     Draft City of Hobart Street Tree Strategy - Endorsement for Community Engagement 127

7          Motions of which Notice has been Given. 206

7.1     Memorial Plaques on Council Outdoor Furniture. 206

8          Committee Action Status Report. 210

8.1     Committee Actions - Status Report 210

9.        Responses to Questions Without Notice. 228

9.1     Surface of the Walking Track at Cornelian Bay. 229

10.     Questions Without Notice. 231

11.     Closed Portion Of The Meeting.. 232

 


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 4

 

9/2/2017

 

 

Parks and Recreation Committee Meeting (Open Portion) held Thursday, 9 February 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS

Reynolds (Chairman)

Briscoe

Ruzicka

Sexton

Harvey

 

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Zucco

Burnet

Cocker

Thomas

Denison

Apologies: Nil.

 

 

Leave of Absence: Nil.

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

 

 

2.       Confirmation of Minutes

 

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 8 December 2016 and the Open Portion of the Special Joint City Infrastructure Committee and Parks and Recreation Committee meeting held on Monday 5 December 2016, are submitted for confirming as accurate records.

 

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

 

 

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 


Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 6

 

9/2/2017

 

 

6        Reports

 

6.1    Tasman Highway Memorial Bridge - Results from Stakeholder Consultations on the Preliminary Concept Design

          File Ref: F17/8678

Report of the Director City Planning and the Director Parks and City Amenity of 3 February 2017 and attachments.

Delegation:     Council


Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 7

 

9/2/2017

 

 

REPORT TITLE:                  Tasman Highway Memorial Bridge - Results from Stakeholder Consultations on the Preliminary Concept Design

REPORT PROVIDED BY:  Director City Planning

Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to present the outcome of the public consultation on the proposed Tasman Highway Memorial Bridge (Attachment A) connecting the Cenotaph, Intercity Cycleway with the upper Queens Domain, Doone Kennedy Hobart Aquatic Centre (DKHAC), and the Soldiers Memorial Avenue. 

1.2.     Endorsement is sought to formally proceed with a planning application for the design as presented given the positive response to the proposed design through the engagement process. 

1.3.     The benefit to the community are numerous including:

1.3.1.     Improved pedestrian and cycling connection between the Cenotaph, Macquarie Point and the Intercity Cycleway with the upper Domain, Soldiers Memorial Avenue and DKHAC.

1.3.2.     An elegant memorial for the Centenary of ANZAC.

1.3.3.     A high quality design statement at the entrance to the CBD and Sullivans Cove.

2.         Report Summary

2.1.     The report presents the outcome of the public consultation process of the proposed Tasman Highway Memorial Bridge connecting the Cenotaph, Macquarie Point and the Intercity Cycleway with the upper Queens Domain, Soldiers Memorial Avenue and the DKHAC.

2.2.     Consultation was undertaken with the following stakeholders:

2.2.1.     Returned Services League of Australia (Tasmania Branch);

2.2.2.     Legacy Tasmania;

2.2.3.     Friends of Soldiers Memorial Avenue;

2.2.4.     Macquarie Point Development Corporation;

2.2.5.     TasPorts;

2.2.6.     Royal Tasmania Botanical Gardens;

2.2.7.     Glebe Progress Association;

2.2.8.     Royal Hobart Regatta Association;

2.2.9.     Tasmania Police;

2.2.10.  Hobart Bicycle Advisory Committee

2.2.11.  Tasmanian Department of Premier and Cabinet;

2.2.12.  Government House;

2.2.13.  Transport Infrastructure Services Division/Department of State Growth;

2.2.14.  Department of Veteran Affairs;

2.2.15.  Cenotaph Reference Group;

2.2.16.  Doone Kennedy Hobart Aquatic Centre;

2.2.17.  UTAS Domain Campus;

2.2.18.  Hobart Access Advisory Committee;

2.2.19.  2/40th Memorial Group; and

2.2.20.  Queens Domain Advisory Committee.

2.3.     Inspiring Place either conducted or assisted the City in undertaking the consultation with the above stakeholders and concluded that:

2.3.1.     The key finding from the consultations was that there is widespread support amongst the key stakeholders for the Tasman Highway Memorial Bridge preliminary concept design.

Stakeholders were generally impressed with the design features and commented that it was contemporary, elegant, functional, respectful and reflective of the place values – both natural and cultural.

All stakeholders were mindful of the tight timing for the project to complete detailed design, approval, tenders and construction to coincide with the Centenary of Anzac celebrations in 2018.

2.3.2.     There was no significant concern or issue raised by stakeholders that should necessitate any delay with the decision for the project to now progress to detailed design stage.

2.3.3.     A number of points were raised during stakeholder consultations but these can be assessed and addressed during the detailed design stage of work.

2.4.     A complete copy of Inspiring Place’s assessment of the public consultation outcomes is included in Attachment B.  The outcomes from consultation conducted by the City’s officers are outlined in Attachment C.

2.5.     Based on the positive outcome of the consultation process it is now proposed to proceed with the formal planning application process which will afford further opportunity for public comment. 

3.         Recommendation

That:

1.      The General Manager authorise, in accordance with section 52 of the Land Use Planning and Approvals Act 1993, the lodgement of a planning application for the Tasman Highway Memorial Bridge as outlined in Attachment A to the report.

2.      That the issues raised by the stakeholders during the consultation process, as outlined within the Inspiring Place report, marked as Attachment B, be progressively assessed and addressed in the detailed design of the proposal for construction.

 

 

4.         Background

4.1.     The Queens Domain Master Plan, endorsed by the Council in 2013, identified access to the park from the City, surrounding suburbs and foreshore as a major constraint to community use and enjoyment of the park. This impediment has occurred incrementally through the development of the current system of highways which now surround the majority of the Domain.

4.2.     The Master Plan recommends the development of six new pedestrian/shared use bridges, including one linking the Cenotaph to the Soldiers Memorial Avenue on the Domain. The Australian Government announced on 19 April 2015 that it will provide $8 Million from the ANZAC Centenary Public Fund for the development of a bridge to connect the Cenotaph/Regatta Grounds precinct with the rest of the Queens Domain.  

4.3.     Architects Denton Corker Marshall in partnership with ARUP, Inspiring Place and BPSM were commissioned through a public tender process to undertake the design brief.

4.4.     The Council endorsed the release of the Tasman Highway Memorial Bridge Preliminary Concept Design, for stakeholder consultation at its meeting of 21 November 2016.

4.5.     Inspiring Place was commissioned to undertake or assist with the consultation with key stakeholders.  Individual meetings were held with key stakeholders during the period of Tuesday 29 November 2016 to Wednesday 18 January 2017.  A handout was prepared and provided to stakeholders at each of the meetings. The handout provided a summary of the preliminary concept design. This covered:

4.5.1.     Background context to the project;

4.5.2.     Design considerations;

4.5.3.     Key functional features;

4.5.4.     Consultation and engagement; and

4.5.5.     A range of graphic images and cross sections of the proposed bridge design.

4.6.     The stakeholders were invited to forward any additional information or comments to Inspiring Place.

4.7.     The key stakeholders invited to comment included the following

4.7.1.     Returned Services League of Australia (Tasmania Branch);

4.7.2.     Legacy Tasmania;

4.7.3.     Friends of Soldiers Memorial Avenue;

4.7.4.     Macquarie Point Development Corporation;

4.7.5.     TasPorts;

4.7.6.     Royal Tasmania Botanical Gardens;

4.7.7.     Glebe Progress Association;

4.7.8.     Royal Hobart Regatta Association;

4.7.9.     Tasmania Police;

4.7.10.  Hobart Bicycle Advisory Committee

4.7.11.  Tasmanian Department of Premier and Cabinet;

4.7.12.  Government House;

4.7.13.  Transport Infrastructure Services Division/Department of State Growth;

4.7.14.  Department of Veteran Affairs;

4.7.15.  Cenotaph Reference Group;

4.7.16.  Doone Kennedy Hobart Aquatic Centre;

4.7.17.  UTAS Domain Campus;

4.7.18.  Hobart Access Advisory Committee;

4.7.19.  2/40th Memorial Group; and

4.7.20.  Queens Domain Advisory Committee.

5.         Proposal and Implementation

5.1.     Based on the positive outcome from the consultation process, it is now proposed to proceed with the formal planning application process which will afford further opportunity for public comment.

5.2.     A number of issues were raised during the consultation process that can be assessed and addressed at the detailed design stage in preparation for construction. 

These issues include the following:

5.2.1.     Resolving the final exterior materials and finishes to be used on the bridge;

5.2.2.     Determining forward planning measures to help reduce the impacts on traffic flow during the bridge construction period;

5.2.3.     Resolving all shared path connections between the new bridge and existing paths on the Domain and Cenotaph areas;

5.2.4.     Addressing concerns about the existing crossing of Davies Avenue on the western side of the proposed bridge (n.b. whilst this is outside the scope of the current design project it would benefit from further consideration);

5.2.5.     Resolving the construction options for the western end of the bridge e.g. use of gabions or other design elements;

5.2.6.     Seeking additional professional advice regarding the heritage values in and around both the landing locations for the proposed bridge;

5.2.7.     Seeking arborist advice on the potential impacts for the 100 year old trees located near the western landing area of the proposed bridge;

5.2.8.     Investigating the potential interpretative opportunities and techniques that could be associated with the proposed bridge, landing areas and trail connections;

5.2.9.     Investigating the potential safety and risk issues and whether the bridge design needs to accommodate any measures to reduce this risk;

5.2.10.  The capacity for vehicles to continue to access land used for the Royal Hobart Regatta and other events on the southern side of the Cenotaph; and

5.2.11.  The potential to reduce graffiti issues on the exterior finishes.

6.         Strategic Planning and Policy Considerations

6.1.     The construction of the Tasman Highway Memorial Bridge is identified in the Council-endorsed Queens Domain Master Plan and is identified as an ICAP Project.  Furthermore the proposal fulfils the following strategic objectives outlined within the Capital City Strategic Plan 2015-2025.

2.1    A fully accessible and connected city environment.

2.2    A people focussed city with well-designed and well managed urban and recreational spaces.

2.4    Unique heritage assets are protected and celebrated.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     As outlined previously a total grant of $8 Million has been allocated, inclusive of GST, for the design and development of the bridge with the majority of which being allocated for the construction of the bridge in the 2017/2018 financial year. 

7.2.     Impact on Future Years’ Financial Result

7.2.1.     As outlined above.

7.3.     Asset Related Implications

7.3.1.     Maintenance and cleansing costs of the proposed bridge is anticipated to be in the order of $200,000 per annum with an asset renewal of $100,000 per annum. 

8.         Legal, Risk and Legislative Considerations

8.1.     A risk analysis will be undertaken as part of any tendering process while State Government approval will be necessary for the lodgement of the proposal for planning approval as the bridge straddles a state highway. 

9.         Environmental Considerations

9.1.     The establishment of the bridge will further facilitate sustainable transport initiatives.

10.      Social and Customer Considerations

10.1.   The establishment of the bridge will improve accessibility to the Queens Domain and open up recreational opportunities.  The public consultation with relevant stakeholders has indicated significant support for the proposal and the benefits that will be achieved with its construction. 

11.      Marketing and Media

11.1.   The Council’s endorsement of the preliminary concept design for lodgement of a formal planning application will afford an obvious opportunity for a media announcement. This announcement should be coordinated with both the Federal and State Governments. 

11.2.   The naming of the bridge will be the subject of further discussions with stakeholders and a separate report to the Council for consideration. 

12.      Community and Stakeholder Engagement

12.1.   As outlined above.

13.      Delegation

13.1.   The decision to formally progress to a planning application stage for the Tasman Highway Memorial Bridge is a matter for the Council to determine.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Neil Noye Signature

Neil Noye

Director City Planning

Glenn Doyle

Glenn Doyle

Director Parks and City Amenity

 

Date:                            3 February 2017

File Reference:          F17/8678

 

 

Attachment a:             Tasman Highway Memorial Bridge Preliminary Design

Attachment b:             Inspiring Place - Tasman Highway Memorial Bridge - Results from Stakeholder Consultations on the Preliminary Concept Design  

Attachment c:            Outcomes from Council Officer Conducted Consultation     


Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 9/2/2017

Page 14

ATTACHMENT a

 

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Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 9/2/2017

Page 52

ATTACHMENT b

 

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Item No. 6.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 9/2/2017

Page 69

ATTACHMENT c

 

Attachment C – Outcomes from Council Officer Conducted Consultation

 

Centenary of ANZAC in the Department of Premier and Cabinet – Communities, Sport and Recreation - Samantha Davis Project Officer

 

 

·    Samantha Davis was provided with a full briefing and all documentation necessary to brief the Premier, Cabinet and Government as necessary and has responded to assure us that all is well to proceed.

 

·    Samantha has also been responsible to inform the Commonwealth Department of Veterans Affairs of the progress of the bridge development and has indicated their continued support

 

.

Transport Infrastructure Services Division/ Department of State Growth

 

·    has held meetings with the consultant team and city officers and there is general agreement on the location, scale and appearance of the proposed structure. Further discussions will be required with State Growth to resolve a number of technical requirements.

 

Doone Kennedy Hobart Aquatic Centre – Susan Buckland

 

·    Susan Buckland, Manager DKHAC has been fully briefed on the bridge concept and will continue to be in the working group for the resolution of the pathways connections on the Queens Domain specifically in the connections to the aquatic centre.

 

 

The Hobart Access Advisory Committee

 

·    The Hobart Access Advisory Committee was provided with a detailed briefing of the bridge design. There was general discussion on the all-ability access environment of the bridge and the surrounding area. This was a fruitful discussion and it was agreed that they would be kept informed of the final design of the bridge particularly in regards to insuring the best possible access to and from the connections on either side.

 

2/40th Battalion

 

·    Contact has been made with Mr Alex Thompson who is the contact person for the veterans of the 2/40th Battalion. It was agreed that when the final location of the bridge abutment and pathways in the vicinity of the 2/40th Battalion Memorial was determined a review of its location would be discussed with them.

 

 

Queens Domain Advisory Committee

Cenotaph Reference Group

Government House

 

·    These organisations have generally been provided with an opportunity to review the bridge through memberships of other organisations however, to insure the widest possible dissemination of access to the bridge design a special meeting has been arranged for the evening of the 1st of February and any responses from this meeting will be conveyed to the Committee prior to their meeting.


Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 71

 

9/2/2017

 

 

6.2    Doone Kennedy Hobart Aquatic Centre Redevelopment - Draft Master Plan 2017 - Community Engagement and Grant Application

          File Ref: F17/5486; 33-21-13

Report of the Manager Doone Kennedy Hobart Aquatic Centre and the Director Parks and City Amenity of 3 February 2017 and attachment.

Delegation:     Council


Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 72

 

9/2/2017

 

 

REPORT TITLE:                  Doone Kennedy Hobart Aquatic Centre Redevelopment - Draft Master Plan 2017 - Community Engagement and Grant Application

REPORT PROVIDED BY:  Manager Doone Kennedy Hobart Aquatic Centre

Director Parks and City Amenity

 

1.         Purpose and Community Benefit

1.1.     The purpose of this report is to gain endorsement for the draft Doone Kennedy Hobart Aquatic Centre Master Plan 2017, to be released for community feedback and to secure approval to lodge a grant application for an amount of up to $10 Million through the Building Better Regions Fund Infrastructure Projects Stream.

2.         Report Summary

2.1.     The Doone Kennedy Hobart Aquatic Centre (DKHAC) is a very popular community asset. As the Centre is now almost 21 years old, it is due for significant redevelopment. 

2.2.     As reported to Council previously, planning has been undertaken which identified the potential to refurbish the interior of the Centre and undertake redevelopments to incorporate a warm water therapy pool and water slide.

2.3.     Work has been undertaken to review and update the original concept plans which have now been included as a key component of a draft Master Plan for the facility. It is proposed that approval be provided for the draft plan to be released for community consultation.

2.4.     An Australian Government Funding Program was identified and a grant application for funding of $7.5M was lodged to enable the redevelopment to proceed. Unfortunately advice has been provided that this application was unsuccessful however the application scored highly through the assessment process.

2.5.     A new Grant funding opportunity has been identified and with planning further progressed it is proposed that a new application be lodged.


 

 

3.         Recommendation

That:

1.      The draft Doone Kennedy Hobart Aquatic Centre Redevelopment Master Plan 2017, be endorsed by the Council and released for community feedback.

2.      The General Manager be authorised to lodge a grant funding application under the Building Better Regions Fund Infrastructure Projects Stream, for an amount of up to $10 Million to enable implementation of the redevelopment Master Plan to proceed. 

 

4.         Background

4.1.     The Doone Kennedy Hobart Aquatic Centre is a heavily utilised facility which is 21 years old and is due for refurbishment.

4.2.     As previously reported to the Council, initial planning was undertaken to establish the most practical and cost effective way in which the Centre could be improved.

4.3.     Improvements of the infrastructure at the Centre are to be progressed in two ways.

4.3.1.     Refurbishment

4.3.1.1.      There is a significant body of work required to address existing infrastructure within the Centre.  This work includes the following:

(i)      The refurbishment of the Plant Room and associated mechanical systems.

(ii)     Refurbishment and renewal of the toilets and change rooms.

(iii)    Improved access into the Centre which will also involve the relocation of the entrance and refurbishment of the Cafe.

(iv)    Refurbishment and/ or new spa, sauna and steam room.

4.3.2.     Redevelopment

4.3.2.1.      The second element of the work involves the provision of a new warm water therapy pool and water slide. This work will not be undertaken unless external funding is secured.

4.4.     Initial plans were developed over a very short timeframe to enable the lodgement of an original grant funding application.

4.5.     Preliminary consultation was undertaken with various stakeholders when the original plans were developed. This consultant was however limited by the time available to lodge the grant application. Since that time there has been attendance at a meeting of the Glebe Progress Association by the City’s senior officers which was well received.

4.6.     The following three key appointments have been made to help guide the redevelopment of the canteen; 

4.6.1.     A qualified and experienced Project Manager has been appointed on a time limited contract to oversee and manage all aspects of the Centre’s redevelopment.

4.6.2.     A respected and experienced Hydraulic Engineer has been engaged as a consultant to provide specialised technical advice on the works request to have the centre’s plant room refurbished to meet contemporary expectations. This work will include connection to the reticulated natural gas.

4.6.3.     Following a comprehensive public procurement process, architects Peddle Thorpe & Associates have been appointed to update the original concept design for the redevelopment and undertake all detailed design planning required.

5.         Proposal and Implementation

5.1.     This report proposes the endorsement of the draft DKHAC Redevelopment Master Plan 2017 to enable its release for community review and comment. The Master Plan is intended to redefine the Centre to a contemporary leisure and wellbeing focused community aquatic centre that is also the premier aquatic competition venue in Tasmania.

5.2.     The Master Plan includes some change to the original concept plan but still includes the extensive redevelopment of the Centre within its current footprint to encompass upgraded or new facilities as well as improvements to the existing infrastructure, as summarised below:

Redevelopment (Council funded)

5.2.1.     A new outdoor cafe with updating of the indoor cafe.

5.2.2.     A new staircase and lift to accommodate stretchers and large wheelchairs.

5.2.3.     New aquatic change facilities in the “change village setup” and pool deck showers.

5.2.4.     Access directly off the car park via a bridge to a new level entry with a walk through retail area.

5.2.5.     An increased size gym, with two group fitness rooms, consult rooms and a spin classroom.

5.2.6.     One group fitness room with have outdoor access to a functional training area.

5.2.7.     One group fitness room will be multi-purpose for childcare/personal training and user groups use.

5.2.8.     New gym change rooms on the first floor.

5.2.9.     Improved staff administration and amenities area.

5.2.10.  A new retrofitted spa in the current area

Expansion (subject to receipt of external funding)

5.2.11.  A new user pays, external, enclosed water slide.

5.2.12.  A new zero depth splash pad children’s play area.

5.2.13.  A new accessible warm water pool, heated 34-38°C which includes the spas.

5.2.14.  A new wellness sauna and steam room area.

5.2.15.  A new school group change area to assist with teacher supervision of students.

5.2.16.  Improved car parking facilities.

5.2.17.  New dry diving space to allow for national diving competitions and use for supervised children’s parties.

5.2.18.  Renewal of pool deck tiles in traffic areas.

5.2.19.  On site chlorine generation unit and other chemical system improvements.

5.2.20.  Increased CCTV coverage for new areas.

5.2.21.  Upgraded emergency evacuation system for new areas.

5.2.22.  A new first aid room.

6.         Strategic Planning and Policy Considerations

6.1.     The redevelopment of the Doone Kennedy Hobart Aquatic Centre aligns with Strategic Objective 4.2 of the City’s Strategic Plan 2015-2025:

Develop and maintain the Doone Kennedy Hobart Aquatic Centre.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     Physical improvements at the Centre (which has an annual turnover of $5M) will help ensure the future sustainable operation of the facility and avoid the need for operational subsidisation by the City.

7.1.2.     The City’s 10 year capital works program includes the following funding allocations:

2016/2017:         $  2,519,386
2017/2018:         $  1,020,000
2018/2019:         $  8,500,000

Total                   $12,039,386

7.1.3.     An application for grant funding of an amount up to $10 Million will be lodged with the Building Better Regions Fund Infrastructure Projects Stream.

Advice is awaited from a registered quantity surveyor to confirm the likely cost of the works as detailed in the Master Plan. Given the new scope of work, it is expected the funding request will exceed the original $7.5 Million.

As per funding in November 2016, on a ‘dollar for dollar’ basis with the City investing $12 Million of the budget, there is scope to apply for the maximum available under the grant guidelines ($10 Million).

7.1.4.     The final quantum of the grant funding application will be determined once the Quantity Surveyor has completed their review of the updated concept plan and provide an estimate of the budget required for this project.

7.2.     Asset Related Implications

7.2.1.     The majority of the refurbishment works are asset replacement.  The redevelopment component to be funded by the grant funding (if secured) will be new asset and will result in the need to fund increased depreciation.

8.         Legal, Risk and Legislative Considerations

8.1.     Refurbishment of the Centre will help mitigate risk associated with the extensive community usage of the facility and bring it in line with contemporary requirements.

8.2.     Redevelopment of the Centre will require the usual statutory planning, building and plumbing approvals.

9.         Environmental Considerations

9.1.     Both refurbishment and redevelopment of the Centre will be undertaken in a way to take advantage of contemporary technologies and will include energy saving initiatives to build on work already undertaken which will help drive down the operational costs of the Centre.

10.      Social and Customer Considerations

10.1.   Refurbishment of the Centre is desperately needed to help meet the needs of members and the customers who use the facility. As detailed in earlier reports, the Centre is now 21 years old and fails in many respects to meet contemporary user expectations.

10.2.   The redevelopment will facilitate community participation in aquatic and wellness activities, particularly for those of mature age, those with accessibility and rehabilitation needs.

10.3.   The redevelopment includes expanded recreational, aquatic and gymnasium facilities to retain relevance. 

11.      Community and Stakeholder Engagement

11.1.   A community and stakeholder engagement will be undertaken including:

11.1.1.  The use of the City’s Your Say Hobart Portal;

11.1.2.  Promotion on the City’s website and Facebook sites;

11.1.3.  Newspaper advertising;

11.1.4.  Direct engagement with identified user groups, including, but not limited to the Glebe Progress Association and the Centre’s users, members, clubs and groups;

11.1.5.  Physical display and promotion of the Draft Master Plan at the Centre.

12.      Delegation

12.1.   This is a matter for the Council to consider.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Sue Buckland

Susan Buckland

Manager Doone Kennedy Hobart Aquatic Centre

Glenn Doyle

Glenn Doyle

Director Parks and City Amenity

 

Date:                            3 February 2017

File Reference:          F17/5486; 33-21-13

 

 

Attachment a:             Draft DKHAC Master Plan 2017   


Item No. 6.2

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 9/2/2017

Page 78

ATTACHMENT a

 

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Item No. 6.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 119

 

9/2/2017

 

 

6.3    19 Lansdowne Crescent, West Hobart (West Hobart Recreation Ground - Oval) - Proposal for a TasNetworks Easement

          File Ref: F16/143443; 72-40-1

Report of the Program Leader Recreation and Projects, Manager Parks and Recreation and the Director Parks and City Amenity of 3 February 2017 and attachments.

Delegation:     Council


Item No. 6.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 120

 

9/2/2017

 

 

REPORT TITLE:                  19 Lansdowne Crescent, West Hobart (West Hobart Recreation Ground - Oval) - Proposal for a TasNetworks Easement

REPORT PROVIDED BY:  Program Leader Recreation and Projects

Manager Parks and Recreation

Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of this report is to seek approval for the creation of an easement in favour of TasNetworks over Council land at 19 Lansdowne Crescent, West Hobart (West Hobart Recreation Ground).

2.         Report Summary

2.1.     TasNetworks has requested approval to build a new electrical substation at 19 Lansdowne Crescent, West Hobart (West Hobart Recreation Ground).

2.2.     An easement over the site of the substation has also been requested.

2.3.     There is currently a substation located on the property which requires replacement due to its age and capacity. The current infrastructure is located adjacent to the Lansdowne Crescent School and playground.   TasNetworks is wishing to build the new substation further away from the school.

2.4.     The report proposes that the request for easement be approved.

3.         Recommendation

That:

1.      Approval be granted to TasNetworks for an easement at 19 Lansdowne Crescent, West Hobart (West Hobart Recreation Ground - Title Reference 137671/1), in accordance with TasNetworks’ site and locality plan AS-26231.

2.      The General Manager be authorised to negotiate the terms and conditions of the easement.

3.      TasNetworks undertake all works, documentation and complete the easement registration at its cost.

 


 

4.         Background

4.1.     In December 2016, TasNetworks representatives met with Council officers on site to discuss the requirements for a substation upgrade in West Hobart.

4.2.     Due to increased usage demand, TasNetworks is required to upgrade and replace the current substation which is also located on the same property, see attached letter and site plan (Attachment A).

4.3.     The approximate size of the above ground substation (green box) is 3.33 metres x 1.5 metres with a height of 1.8 metres.  An underground earth mat approximately 3.5 metres x 6.9 metres will also be installed around the substation as shown on the attached plan (Attachment B).

4.4.     It is noted the current substation is located on the corner of the property in very close proximity to the Lansdowne Crescent Primary School and the schools playground (constructed on Council land under licence).

4.5.     TasNetworks regulations now prevent infrastructure from being located in this close proximity to schools and playgrounds.

4.6.     As such, the proposal is to build the new substation further away from the school.

4.7.     The preferred location of the substation is on the embankment above the retaining wall above Lansdowne Crescent. The location is on land that is difficult to use for any other purpose and will have little impact on the recently approved West Hobart Oval (Recreation Ground) Management Plan.

4.8.     The easement required for the substation is approximately 8.9 metres x 5.5 metres. Any cables associated with the works will be installed within the road reservation.

4.9.     The proposed location will likely necessitate the removal of one tree (a Blackwood) which is in poor condition.

4.10.   This report is seeking permission to grant an easement so that it will be placed on the property title in perpetuity.

4.11.   Granting the easement in this case will ensure that the extent of TasNetworks’ rights over the land is recorded on the Title to the property for the benefit of any party that may view the Title.  It will also ensure that should the Council decide to deal with the property in future years, the interest is noted.  In addition granting the easement at this time will ensure that TasNetworks will bear all costs associated with its creation.

5.         Proposal and Implementation

5.1.     It is proposed that approval be given for an easement over Council’s land at 19 Lansdowne Crescent, West Hobart (West Hobart Recreation Ground) in accordance with TasNetworks site and locality plan AS 26231.

6.         Strategic Planning and Policy Considerations

6.1.     The proposal is consistent with the Capital City Strategic Plan (2015-2025:

Strategic Objective 2.2

Develop, manage and maintain the city’s urban spaces and infrastructure.

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     None foreseen.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     None foreseen.

7.3.     Asset Related Implications

7.3.1.     None foreseen.

8.         Legal, Risk and Legislative Considerations

8.1.     The easement will be in accordance with Council’s resolution and meet the satisfaction of the General Manager who will be given the responsibility of negotiating the terms and conditions.

9.         Environmental Considerations

9.1.     Standards environmental management practices will be employed during easements construction and will be in accordance with TasNetworks quality control system.

10.      Social and Customer Considerations

10.1.   TasNetworks will be requested to inform the neighbouring residents of the works through a range of mediums.

11.      Delegation

11.1.   This matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Shannon avery

Shannon Avery

Program Leader Recreation and Projects

Simon Harrison

Simon Harrison

Manager Parks and Recreation

Glenn Doyle

Glenn Doyle

Director Parks and City Amenity

 

 

Date:                            3 February 2017

File Reference:          F16/143443; 72-40-1

 

 

Attachment a:             Letter and Plan from TasNetworks

Attachment b:             Site Plan   


Item No. 6.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 9/2/2017

Page 124

ATTACHMENT a

 

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Item No. 6.3

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 9/2/2017

Page 128

ATTACHMENT b

 

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Item No. 6.4

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 129

 

9/2/2017

 

 

6.4    Draft City of Hobart Street Tree Strategy - Endorsement for Community Engagement

          File Ref: F17/6606;  42-1-12

Report of the Manager Parks and Recreation and the Director Parks and City Amenity of 3 February 2017 and attachment.

Delegation:     Council


Item No. 6.4

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 130

 

9/2/2017

 

 

REPORT TITLE:                  Draft City of Hobart Street Tree Strategy - Endorsement for Community Engagement

REPORT PROVIDED BY:  Manager Parks and Recreation

Director Parks and City Amenity

 

1.         Report Purpose and Community Benefit

1.1.     The purpose of the report is to seek endorsement of the City’s new Draft Street Tree Management Strategy for release for community engagement and feedback.

2.         Report Summary

2.1.     The City’s existing tree management documents, ‘Hobart Street Tree Master Plan 1997’ and the ‘Tree Management Strategy 2005’ are due for review.

2.2.     The City has completed development of a draft of an updated Street Tree Strategy which is the result of targeted stakeholder and community engagement and comprehensive research involving the principal consultant “Inspiring Place”.

2.3.     The information gained has allowed the City to identify a range of strategies, policies, processes and initiatives that can be used to effectively manage the City’s street tree population into the future.

2.4.     The draft Strategy is submitted for endorsement to enable its release to the wider community for their consideration and feedback.

2.5.     The final draft of the document will be submitted to the Council for final approval following the completion of the community engagement and consultation process.

3.         Recommendation

The City’s new draft ‘Street Tree Strategy 2017’, marked as Attachment A to the report, be endorsed by the Council to release for wider community engagement and consultation.

 

4.         Background

4.1.     The City engaged consultants “Inspiring Place” to assist with the development of a new ‘Street Tree Strategy’ which is a document that will replace the existing ‘Tree Management Strategy 2005’ and guide the management of the street tree population across the City both from a strategic and operational perspective.

4.2.     The development of the new Strategy has involved the completion of extensive research and liaison with internal and external stakeholders to obtain a significant amount of statistical data and historical information that will be used to develop a range of strategies, policies, processes and initiatives that can be used to support the effective management of the City’s tree population.

4.3.     A large amount of the data and information obtained supports the benefits of having a healthy and viable street tree population across the City. This information also assists with the development of a range of initiatives that will support and enhance the management of our tree population into the future.

4.4.     An extensive audit has been completed of the City’s existing street tree population. The availability of data will assist with the management of our street tree population and supports the need to prioritise the delivery of arboriculture services based on the level of risk to the public. Having access to this information places the City in a good position in relation to the development of street tree maintenance and replanting programs.

4.5.     In order to develop a “best practice and industry leading” document, the working draft of the new Strategy was positively “peer reviewed” by the City of Melbourne Urban Forestry Unit who is seen as leaders in the management of trees within the public domain both at an Australian and International level. This is supported by the Melbourne City’s Urban Forestry Strategy which has received worldwide acclaim and has been the recipient of several major awards.

5.         Proposal and Implementation

5.1.     The Draft Strategy is submitted for endorsement to enable release for public review and comment.

6.         Strategic Planning and Policy Considerations

6.1.     In accordance with the Capital City Strategic Plan 2015 – 2025, the development of the Strategy is aligned with the following Strategic Objectives;

Strategic Objective 2.2 –

A people focused City with well-designed and well maintained urban and recreational spaces

2.2.2 – Develop, manage and maintain the City’s urban spaces and infrastructure

Strategic Objective 3.3 –

A highly valued natural and cultural open space network

3.3.3 – Develop policies, strategies and standards to guide future management and development of the open space network

Strategic Objective 5.3 –

Quality services are delivered in a safe, cost effective and efficient way

5.3.1 – Optimise service delivery to ensure organisational sustainability and best value for the community

7.         Financial Implications

7.1.     Funding Source and Impact on Current Year Operating Result

7.1.1.     The development of the Strategy is being funded from the Parks and Recreation 2016-2017 Budget function.

7.2.     Impact on Future Years’ Financial Result

7.2.1.     There is no impact at this stage on future year’s financial results through the undertaking of this project.

7.2.2.     $40,000 per annum is set aside in the 10 Year Capital Works Program to assist in the implementation of the Strategy.

8.         Legal, Risk and Legislative Considerations

8.1.     Whilst not having any direct legislative requirements, the development of the Strategy will support the City in the effective management of risk through highlighting priority areas associated with effectively managing our tree population. 

9.         Environmental Considerations

9.1.     With the Capital City Strategic Plan 2015 – 2025 having key deliverables associated with Climate Change and the management of our natural assets and biodiversity, the development of the ‘Street Tree Strategy’ is integral to delivering outcomes related to these Strategic Objectives.

10.      Social and Customer Considerations

10.1.   Initial consultation has been undertaken already with future workshops with external stakeholders and the members of the community to be conducted with the aim to seek feedback on the document prior to its final endorsement from the Council.

11.      Marketing and Media

11.1.   In order to publicise the public advertising of the Draft Strategy once endorsed by the Council, extensive use of local and social media and the City’s Internet site will be required.

12.      Community and Stakeholder Engagement

12.1.   Initial consultation has been undertaken already with future workshops with internal stakeholders and the members of the community to be conducted with the aim to seek feedback on the draft document prior to its final approval by the Council.

13.      Delegation

13.1.   This matter is delegated to the Council.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Simon Harrison

Manager Parks and Recreation

Glenn Doyle

Director Parks and City Amenity

 

Date:                            3 February 2017

File Reference:          F17/6606;  42-1-12

 

 

Attachment a:             Draft City of Hobart Street Tree Strategy 2017   


Item No. 6.4

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 9/2/2017

Page 134

ATTACHMENT a

 

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Item No. 7.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 208

 

9/2/2017

 

 

7        Motions of which Notice has been Given

 

7.1      Memorial Plaques on Council Outdoor Furniture

            FILE REF: F16/126012

 

Lord Mayor Alderman Sue Hickey

 

Motion

“That a report be provided to review Council’s current policy on plaques secured / affixed to infrastructure.

 

Rationale:

 

Plaques are important in celebrating the achievements of a community and its members, as well as providing historical context for current and future generations and serving as memorials.

 

The recommendations would need to be costed in such a way, for example, that a durable seat with a plaque would be cost neutral to the Council and that only the on-going maintenance would be borne by the Council.

 

There is great social and economic benefit to be realised through public investment in Council infrastructure.  The social benefit is that an individual, family or group have a sense of belonging and pride in the place they live, work or visit and a physical asset is a tangible way of commemorating a person or an event.  The economic value is realised by Council through a reduction in costs associated with purchasing infrastructure.

 

For the purposes of this motion, the following definition applies for a plaque:

 

A flat tablet of metal which includes text and/or images which commemorate an event or a person and/or provide historical or other information relevant to its location. Such a tablet is attached to an object, building or pavement.

 

This notice of motion is aligned with the Capital City Strategic Plan 2015-2025:

 

Goal 4 – Strong, Safe and Healthy Communities.

 

4.1      Community connectedness and participation realises the cultural and social potential of the community.

 

It is considered that the report would:

 

1.    Consider the community benefit for plaques to be used for commemorations and celebrations throughout the City.

2.    Address the application process and the commissioning of a standardised plaque to be used in a variety of ways, including the recognition of loved ones; the celebration of a person, event; a gift to the City which celebrates their connection and love of the City.  The plaque would be attached to the backrest of an existing or new seat; park bench; gym equipment; barbeques; planting of trees; picnic furniture; shelters; playgroup equipment, etc.

 

3.    Consider the sensitivity required through the management of memorials in managing the expectations of the next of kin and provide a ‘customer focussed’ notification process should a memorial be damaged, replaced or displaced through redevelopment of an associated site.

 

4.    Explore the opportunity for corporate investment to assist with the provision of the City’s recreational infrastructure where a corporation wishes to commemorate its contribution to the Hobart community by donating such infrastructure and having a plaque to recognise the donation.

 

5.    Review local, national and international government policies and identify guidelines to ensure the wording on the plaques is positive and uplifting to effectively commemorate of the individual, event or donation involved. (See images attached).

 

6.    Consider the introduction of the policy detailed above on the basis that the provision of the infrastructure and plaques will be at no cost to the City.”

 

 

Images below is examples of plaques that have been installed in Vancouver, Canada

 

 

 

 

 

The General Manager reports:

 

“In line with the Council’s policy in relation to Notices of Motion, I advise that the matter is considered to be within the jurisdiction of the Hobart City Council as it considers a review of the Council’s policy titled Memorial Plaques and Tree Planting in Parks, Bushland and Reserves.

 

 

   


Item No. 8.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 211

 

9/2/2017

 

 

8        Committee Action Status Report

 

8.1      Committee Actions - Status Report

 

A report indicating the status of current decisions is attached for the information of Aldermen.

REcommendation

That the information be received and noted.

Delegation:      Committee

 

 

Attachment a:             Committee Status Action Report    


Item No. 8.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting - 9/2/2017

Page 212

ATTACHMENT a

 

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Item No. 9.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 230

 

9/2/2017

 

 

9.       Responses to Questions Without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

The General Manager reports:-

 

“In accordance with the procedures approved in respect to Questions Without Notice, the following responses to questions taken on notice are provided to the Committee for information.

 

The Committee is reminded that in accordance with Regulation 29(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chairman is not to allow discussion or debate on either the question or the response.”

 

9.1    Surface of the Walking Track at Cornelian Bay

          File Ref: F16/140238;  13-1-10

Report of the Director Parks and City Amenity of 9 January 2017.

 

Delegation:      Committee

 

That the information be received and noted.

 

 

 


Item No. 9.1

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 231

 

9/2/2017

 

 

 

Memorandum:          Lord Mayor

Deputy Lord Mayor

Aldermen

 

Response to Question Without Notice

 

Surface of the Walking Track at Cornelian Bay

 

Meeting: Parks and Recreation Committee

 

Meeting date: 8 December 2016

 

Raised by: Alderman Ruzicka

 

Question:

Could the Director please advise whether there are any plans to compact the current loose surface on the walking track at Cornelian Bay to enable disabled patrons better access?

 

Response:

The track providing access to and past the boatsheds was renewed in recent years.  The gravel is generally in good condition, however, given its foreshore location small parts of it is subject to infrequent inundation resulting in loose gravel.  This was seen during a recent aldermanic inspection.

A gravel hardening agent is currently being trial on the Domain and, if successful will be applied to sections of the Cornelian Bay Track.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Glenn Doyle

Director Parks and City Amenity

 

 

Date:                            9 January 2017

File Reference:          F16/140238;  13-1-10

 

   


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 232

 

9/2/2017

 

 

10.     Questions Without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

An Alderman may ask a question without notice of the Chairman, another Alderman, the General Manager or the General Manager’s representative, in line with the following procedures:

1.         The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2.         In putting a question without notice, an Alderman must not:

(i)    offer an argument or opinion; or

(ii)   draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3.         The Chairman must not permit any debate of a question without notice or its answer.

4.         The Chairman, Aldermen, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5.         The Chairman may require a question to be put in writing.

6.         Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7.         Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i)    the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii)   a written response will be provided to all Aldermen, at the appropriate time.

(iii)  upon the answer to the question being circulated to Aldermen, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

 


 

Agenda (Open Portion)

Parks and Recreation Committee Meeting

Page 233

 

9/2/2017

 

 

11.     Closed Portion Of The Meeting

 

The following items were discussed: -

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Reports

Item No. 4.1       Summerhill Road, West Hobart - Proposed Purchase of Part of Land

LG(MP)R 15(2)(f)

Item No. 4.2       Proposed Compulsory Acquisition

LG(MP)R 15(2)(f)

Item No. 5          Committee Action Status Report

Item No. 5.1       Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6          Responses to Questions Without Notice

Item No. 6.1       Maintenance on Council Land

LG(MP)R 15(2)(i)

Item No. 6.2       Track Extensions

LG(MP)R 15(2)(f)

Item No. 6.3       Christmas Carols

LG(MP)R 15(2)(c)(iii)

Item No. 6.4       Accommodating Christmas Carols

LG(MP)R 15(2)(c)(iii)

Item No. 6.5       Water Recycling

LG(MP)R 15(2)(g)

Item No. 7          Questions Without Notice – File Ref: 13-1-10