Minutes of Finance Committee Meeting

Minutes (Open Portion)

Finance Committee Meeting

Page 3

15/2/2017

Minutes of the Finance Committee Meeting (Open Portion) held on Wednesday, 15 February 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Thomas (Chairman)

Deputy Lord Mayor Christie

Zucco

Ruzicka

Sexton

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

PRESENT: Alderman D C Thomas (Chairman), the Deputy Lord Mayor Alderman R G Christie, Aldermen M Zucco, E R Ruzicka, P T Sexton and W F Harvey.

ALDERMEN

Lord Mayor Hickey

Briscoe

Burnet

Cocker

Reynolds

Denison

Harvey

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the Committee.

2. Confirmation of Minutes

SEXTON

The minutes of the Open Portion of the Finance Committee meeting held on Tuesday, 13 December 2016, and the Open Portion of the Special Joint City Infrastructure and Finance Committees meeting held on Monday, 23 January 2017 be confirmed as accurate records.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 United Nations & Overseas Policing Association of Australia Conference October 2017 - Request for Civic Reception

File Ref: F17/7996; 13-20-4

SEXTON

That the recommendation contained in the report of the Group Manager Executive & Economic Development of 10 February 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That: 1. The request from the National President of the United Nations & Overseas Policing Association of Australia, for the Council to hold a Civic Reception for 155 attendees, as part of its biannual conference, on Tuesday 24 October 2017, be approved.

2. The estimated cost of $1,800 be attributed to the Civic and Ceremonial Support Activity of the 2017/2018 Annual Plan.

Delegation: Council

6.2 Draft Local Government Amendment (Rates) Bill 2017

File Ref: F17/12610; 22-1-8

RUZICKA

That the recommendation contained in the report of the Group Manager Rates and Procurement and the Director Financial Services of 9 February 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That the Council write to the Local Government Association of Tasmania outlining its support of the proposed amendments to the Local Government Act 1993 outlined in the draft ‘Local Government Amendment (Rates) Bill 2017’, marked as Attachment A to item 6.2 of the Open Finance Committee agenda of 15 February 2017.

Delegation: Council

6.3 Financial Report as at 31 December 2016

File Ref: F17/11883; 21-1-1

DEPUTY LORD MAYOR

That the recommendation contained in the report of the Manager Finance and the Director Financial Services of 10 February 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That the Council approve the changes to the 2016/2017 Budget Estimates listed in tables 4, 5, 7 and 9, marked as Attachment A to item 6.3 of the Open Finance Committee agenda of 15 February 2017, noting that there are no financial impact to the underlying surplus, and a decrease to the cash balance by $0.63M.

Delegation: Council

6.4 Grants and Benefits Listing as at 31 December 2016

File Ref: F17/1922; 25-2-1

RUZICKA

That the recommendation contained in the report of the Group Manager Rates and Procurement and the Director Financial Services of 9 February 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That the Finance Committee receive and note the information contained in the report titled “Grants and Benefits Listing as at 31 December 2016”.

Delegation: Committee

6.5 Occupancy Rates - Multi-Storey Car Parks as at 30 September 2016

File Ref: F16/135232; 35-7-1

RUZICKA

That the recommendation contained in the report of the Operations Manager - Car Parks, Group Manager Parking Operations and the Director Financial Services of 10 February 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That the information contained in the memorandum of the Operations Manager – Car Parks and the Group Manager Parking Operations titled ‘Occupancy Rates - Multi-Storey Car Parks as at 30 September 2016’ of 10 February 2017 be received and noted.

Delegation: Committee

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F17/13555

RUZICKA

That the recommendation contained in the report of the Director Financial Services of 9 February 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That the information be received and noted.

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

8.1 Fencing Costs - Salamanca Lawns

File Ref: 13-1-10

SEXTON

Question: Could the Director Financial Services please provide an indication of the cost of fencing around Salamanca Lawns since the conclusion of the Taste of Tasmania?

Answer: The Director Financial Services took the question on notice.

9. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Summerhill Road, West Hobart - Proposed Purchase of Part of Land

LG(MP)R 15(2)(f)

Item No. 4.2 Proposed Compulsory Acquisition

LG(MP)R 15(2)(f)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6 Questions Without Notice

RUZICKA That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

The Chairman adjourned the meeting at 5:16 pm to conduct the closed portion of the meeting.

The meeting reconvened at 5:33 pm.

Item 9 was then taken.

There being no further business the meeting closed at 5:33 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
21^st DAY OF MARCH 2017.

CHAIRMAN