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City of hobart

MINUTES

Economic Development & Communications Committee Meeting

 

Open Portion

 

Thursday, 23 February 2017

 


 

Minutes (Open Portion)

Economic Development & Communications Committee Meeting

Page 2

 

23/2/2017

 

 

 ORDER OF BUSINESS

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  3

2.        Confirmation of Minutes. 3

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 5

6          Reports. 5

6.1     Lighting up Council Facilities - National Road Safety Week 2017. 5

6.2     City of Hobart Facebook Page. 6

6.3     City of Hobart delegation to China January 2017. 6

7          Committee Action Status Report. 7

7.1     Committee Actions - Status Report 7

8.        Questions without Notice. 8

9.        Closed Portion of the Meeting.. 9

SUPPLEMENTARY ITEM

10       Revitalised Elizabeth Mall Information Booth. 10

 


 

Minutes (Open Portion)

Economic Development & Communications Committee Meeting

Page 3

 

23/2/2017

 

 

Economic Development & Communications Committee Meeting (Open Portion) held on Thursday, 23 February 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS

Deputy Lord Mayor  Christie (Chairman)

 Zucco

 Ruzicka

 Thomas

 Denison

 

APOLOGIES:

 

 

LEAVE OF ABSENCE:

Alderman Denison

 

PRESENT:

The Deputy Lord Mayor Alderman R G Christie, Aldermen M Zucco,

E R Ruzicka, D C Thomas and
the Lord Mayor S L Hickey.

ALDERMEN

Lord Mayor Hickey

Briscoe

Sexton

Burnet

Cocker

Reynolds

Harvey

 

The Lord Mayor was co-opted to the Committee.

1.       Co-Option of a Committee Member in the event of a vacancy

 

RUZICKA

 

That the Lord Mayor be co-opted to the committee.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Deputy Lord Mayor Christie

 

Zucco

 

Ruzicka

 

Thomas

 

 

2.       Confirmation of Minutes

 

THOMAS

 

The minutes of the Open Portion of the Economic Development & Communications Committee meeting held on Tuesday, 24 January 2017, be confirmed as an accurate record.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Deputy Lord Mayor Christie

 

Zucco

 

Ruzicka

 

Thomas

 

Lord Mayor Hickey

 

 

The minutes were signed.

 

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

RUZICKA

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Deputy Lord Mayor Christie

 

Zucco

 

Ruzicka

 

Thomas

 

Lord Mayor Hickey

 

 

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

 

No interest was indicated.

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

No items were transferred.

 

6        Reports

 

6.1      Lighting up Council Facilities - National Road Safety Week 2017

            File Ref: F17/9126; 14-1-1

THOMAS

That the recommendation contained in the report of the Manager City Marketing and  Director Community Development of 16 February 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Deputy Lord Mayor Christie

 

Zucco

 

Ruzicka

 

Thomas

 

 

COMMITTEE RESOLUTION:

That: 1.         The City of Hobart approve the illumination of the Hobart Town Hall in the colour yellow to coincide with National Road Safety Week 2017 from 8 to 14 May 2017, at the expense of the Road Safety Advisory Council.

2.         The City of Hobart further demonstrate its support of the National Road Safety Week 2017 by illuminating, where available, the Elizabeth Mall, Kennedy Lane and the Railway Roundabout Fountain yellow, with the fee of $100 to be met by the City Marketing function in the 2016-17 Annual Plan.

3.      The value of this support be recorded in the 2016-17 City of Hobart Annual Report in accordance with the Council’s policy in relation to the disclosure of grants and benefits.

 

Delegation: Council

 

 

 

 

 

6.2      City of Hobart Facebook Page

            File Ref: F17/13919

Procedural Motion

LORD MAYOR HICKEY

That the matter be deferred until the strategic corporate communications review commissioned by the City has been completed.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Deputy Lord Mayor Christie

Zucco

Ruzicka

 

Thomas

 

Lord Mayor Hickey

 

 

COMMITTEE RESOLUTION:

That the matter be deferred until the strategic corporate communications review commissioned by the City has been completed.

 

Delegation: Committee

 

 

 

6.3      City of Hobart delegation to China January 2017

            File Ref: F17/14672

THOMAS

That the recommendation contained in the report of the Group Manager Executive & Economic Development of 17 February 2017, be adopted, with the addition of the following new clause 4:

4.      A report be provided regarding the development of guidelines for the City of Hobart to measure the qualitative and quantitative values of friendship and sister city relationships.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Deputy Lord Mayor Christie

 

Zucco

 

Ruzicka

 

Thomas

 

Lord Mayor Hickey

 

 

COMMITTEE RESOLUTION:

That:     1.    The Council note that the friendship city agreement with Fuzhou is now signed.

2.    The Council seek to develop opportunities for the Hobart community arising from the agreement and further seek to engage the State Government in exploring these opportunities given the Tasmania Fujian relationship.

3.    As part of the regular reporting on the International Relations Action Plan, updates on the relationship with Fuzhou be provided.

4.    A report be provided regarding the development of guidelines for the City of Hobart to measure the qualitative and quantitative values of friendship and sister city relationships.

 

 

Delegation: Council

 

7        Committee Action Status Report

 

7.1      Committee Actions - Status Report

            File Ref: F17/15591

THOMAS

That the recommendation contained in the report of the Director Community Development of 16 February 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Deputy Lord Mayor Christie

 

Zucco

 

Ruzicka

 

Thomas

 

Lord Mayor Hickey

 

 

COMMITTEE RESOLUTION:

That the information be received and noted.

 

          Delegation: Committee

8.       Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

An Alderman may ask a question without notice of the Chairman, another Alderman, the General Manager or the General Manager’s representative, in line with the following procedures:

1.         The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2.         In putting a question without notice, an Alderman must not:

(i)    offer an argument or opinion; or

(ii)   draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3.         The Chairman must not permit any debate of a question without notice or its answer.

4.         The Chairman, Aldermen, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5.         The Chairman may require a question to be put in writing.

6.         Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7.         Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i)    the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii)   a written response will be provided to all Aldermen, at the appropriate time.

(iii)  upon the answer to the question being circulated to Aldermen, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

 

No questions were asked at the meeting.


 

 

Supplementary item 10 was then taken.

9.       Closed Portion of the Meeting

 

The following items were discussed: -

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Committee Action Status Report

Item No. 4.1       Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5          Questions without notice – File Ref: 13-1-10

 

 

THOMAS

 

That the items be noted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Deputy Lord Mayor Christie

 

Zucco

 

Ruzicka

 

Thomas

 

Lord Mayor Hickey

 

 

 

 


 

 

SUPPLEMENTARY ITEM

 

10       Revitalised Elizabeth Mall Information Booth

            File Ref: F17/8511

THOMAS

That the recommendation contained in the report of the Manager City Marketing and  Director Community Development of 21 February 2017, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Deputy Lord Mayor Christie

 

Zucco

 

Ruzicka

 

Thomas

 

Lord Mayor Hickey

 

 

COMMITTEE RESOLUTION:

That: 1.       The design for the upgraded information booth in the Elizabeth Mall,  marked as Attachment A to supplementary item 10 of the Open Economic Development & Communications Committee agenda of 23 February 2017, be approved for construction and installation in Elizabeth Mall, at a budgeted cost of $100,000, to be funded from the City Marketing Function within the 2016-2017 and 2017-2018 Annual Plans.

2.      The General Manager be authorised, in accordance with Section 52 of the Land Use Planning and Approvals Act 1993, to lodge a planning application for the digital screens to be used in the upgraded information booth.

 

Delegation: Council


 

 

   

The Chairman adjourned the meeting at 5.49 pm to conduct the closed portion of the meeting.

 

The meeting reconvened at 5.49 pm.

 

Item 9 was then taken.

 

There being no further business the meeting closed at 5.50 pm.

 

 

 

 

 

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
30th DAY OF March 2017.

CHAIRMAN