Agenda (Open Portion)

Council Meeting

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6/2/2017

Agenda (Open Portion)

Council Meeting

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6/2/2017

The Chairman reports that she has perused the minutes of the meeting of the Open Portion of the Council meeting held on Monday, 23 January 2017, finds them to be a true record and recommends that they be taken as read and signed as a correct record.

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That pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for alterations and extension for new basement swimming pool at 1 Knopwood Street (also known as 40­44 Montpelier Retreat), Battery Point for the reasons outlined in the officer’s report and a permit containing the following conditions be issued:

GEN

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN­16­1241
1 Knopwood Street (also known as 40­44 Montpelier Retreat) Battery Point TAS 7004 ­ Final Planning Documents except where modified below.

Reason for condition

To clarify the scope of the permit.

TW

The use and/or development must comply with the requirements of TasWater as detailed in the form Submission to Planning Authority Notice, Reference No. TWDA 2016/01859­HCC dated 12/12/2016 as attached to the permit.

Reason for condition

To clarify the scope of the permit.

PLN s1

This permit is subject to and conditional upon substantial commencement of the development approved by planning permit PLN­15­00971­01.

Reason for condition

To clarify the scope of the permit.

ENG 1

The cost of repair of any damage to the Council infrastructure resulting from the implementation of this permit, must be met by the owners within 30 days of the completion of the development or as otherwise determined by the Council.

A photographic record of the Council infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre-existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council infrastructure found on completion of works will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENV 1

Sediment and erosion control measures sufficient to prevent sediment from leaving the site must be installed prior to any disturbance of the site. Sediment controls must be maintained until all areas of disturbance have been stabilized or re vegetated.

Advice: For further guidance in preparing a Soil and Water Management Plan (SWMP) – in accordance with Fact sheet 3 Derwent Estuary Program go to www.hobartcity.com.au development engineering standards and guidelines.

Reason for condition

To avoid the sedimentation of roads, drains, natural watercourses, Council land that could be caused by erosion and runoff from the development, and to comply with relevant State legislation.

ENVHE 1

The development works must be undertaken in accordance with the report "Construction Environmental Management Plan" by GES Geo­Environmental Solutions dated July 2015.

Reason for condition

To ensure that the risk to workers conducting excavation remains low and acceptable.

ADVICE

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by­laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit www.hobartcity.com.au for further information.

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

BUILDING PERMIT

Building permit in accordance with the Building Act 2000; http://www.hobartcity.com.au/Development/Building

PLUMBING PERMIT

Plumbing permit under the Tasmanian Plumbing Regulations 2014;

http://www.hobartcity.com.au/Development/Plumbing

That pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for partial demolition, temporary amenities, extension and alterations at 38 Argyle Street, Hobart, for the reasons outlined in the officer’s report and a permit containing the following conditions be issued:

GEN

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN­16­1273 ­ 38 Argyle Street, Hobart TAS 7000 ­ Final Planning Documents except where modified below.

Reason for condition

To clarify the scope of the permit.

TW

The use and/or development must comply with the requirements of TasWater as detailed in the form Submission to Planning Authority Notice, Reference No. TWDA 2016­01952­HCC dated 28 December 2016 as attached to the permit.

Reason for condition

To clarify the scope of the permit.

ENG 1

The cost of repair of any damage to the Council infrastructure resulting from the implementation of this permit, must be met by the owners within 30 days of the completion of the development or as otherwise determined by the Council.

A photographic record of the Council infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre-existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council infrastructure found on completion of works will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENV 1

Sediment and erosion control measures sufficient to prevent sediment from leaving the site must be installed prior to any disturbance of the site. Sediment controls must be maintained until all areas of disturbance have been stabilized or re­vegetated.

Advice: For further guidance in preparing a Soil and Water Management Plan – in accordance with Fact sheet 3 Derwent Estuary Program click here.

Reason for condition

To avoid the sedimentation of roads, drains, natural watercourses, Council land that could be caused by erosion and runoff from the development, and to comply with relevant State legislation.

HER 6

All onsite excavation and disturbance within the area of medium archaeological potential as defined in the Praxis Environment Report p.52­53 must be monitored. Should any features or deposits of an archaeological nature be discovered on the site during excavation or disturbance:

1.     All excavation and/or disturbance must stop immediately; and

2.     A qualified archaeologist must be engaged to provide advice and assessment of the features and/or deposits discovered and make recommendations on further excavation and/or disturbance; and

3.     All and any recommendations made by the archaeologist engaged in accordance with (2) above must be complied with in full; and

4.     All features and/or deposits discovered must be reported to the Council with 1 day of the discovery; and

5.     A copy of the archaeologist’s advice, assessment and recommendations obtained in accordance with paragraph (2) above must be provided to Council within six (6) months of receipt of the advice, assessment and recommendations.

Excavation and/or disturbance must not recommence unless and until approval is granted from the Council.

Reason for condition

To ensure that building, works and demolition at a place of archaeological potential is planned and implemented in a manner that seeks to understand, retain, protect and manage significant archaeological evidence.

ADVICE

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by­laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit the Council's website for further information.

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

BUILDING PERMIT

Building permit in accordance with the Building Act 2016. Click here for more information.

PLUMBING PERMIT

Plumbing permit in accordance with the Tasmanian Plumbing Regulations 2014.

Click here for more information.

A recommendation will be submitted to the meeting.

That the Council approve a new fee of $50.00 (GST exempt) for public health risk temporary operating licences, for immediate application.

That the Council endorse the General Manager’s formal submission to the Local Government Association of Tasmania, marked as Attachment B to item 8.2 of the Open City Planning Committee agenda of 30 January 2017, in relation to the Regulatory Impact Statement for the sale and use of electronic cigarettes in Tasmania.

That:  1.   The alignment of pedestrian zones and areas for outdoor dining on footpaths reconstructed and widened as part of the Salamanca Pedestrian Works Project, be implemented generally as shown on the plan titled Salamanca Place Footpath Widening Concept Plan, marked as Attachment E to item 6.1 of the Open City Infrastructure Committee agenda of 25 January 2017, with a pedestrian path adjacent to the building line, to the satisfaction of the General Manager.

          2.   Stakeholders who have provided comment on the proposed usage of the widened footpath be advised of the Council’s decision.

          3.   A further report be provided on options for the future treatment of the section of footpath on the southern side of Salamanca Place, between Kennedy Lane and Wooby’s Lane, including the option of locating the pedestrian path along the building line.

That:  1.    The Council endorse the participation of Alderman Burnet and any other interested Aldermen, appropriate Council staff and a representative of the Hobart Bicycle Advisory Committee, to attend a tour of Melbourne to inspect pedestrian facilities in the Cities of Port Philip, Stonnington and Yarra on Friday 17 February 2017.

         2.    The costs associated with Aldermanic participation in the site tour, estimated at approximately $500 per person, be funded from the Aldermanic Training and Development allocation in the City Government Function of the 2016/2017 Annual Plan.

         3.    The costs associated with officer representation and the representative of the Hobart Bicycle Advisory Committee, estimated at approximately $500 per person, be funded from the Traffic Engineering Function of the 2016/2017 Annual Plan.

         4.    Aldermanic representatives participating in the tour undertake a presentation of the outcomes of the site visit upon their return, for the benefit of Council officers and the public.

That pursuant to Section 124 of the Local Government (Highways) Act 1982, the delegation of powers to Council officers, marked as Attachment B to item 6.3 of the Open City Infrastructure Committee agenda of 25 January 2017, be endorsed.

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That:    1.   The verbal reports provided by Aldermen at the Governance Committee meeting of 31 January 2017 with respect to their annual representation on external bodies, be received and noted.

2.   The Council continue its annual membership of the Tasmanian Polar Network, to be funded from the Economic Development Function of the 2016/2017 Annual Plan.

That:    1.   The Council receive and note the resignation of Alderman Zucco from the following internal committees:

·     Glebe Residents’ Traffic Committee;

·     Lenah Valley Residents’ Traffic Committee;

·     Mount Stuart Residents’ Traffic Committee;

·     Sandy Bay Residents’ and Traders’ Traffic Committee;

·     South Hobart Residents’ Traffic Committee; and the

·     West Hobart Residents’ Traffic Committee.

2.   In the event that any Aldermen wish to represent the Council on any of the committees listed, they so nominate.

3.   The Council receive and note the resignation of Alderman Denison from the Greater Hobart Reference Group Committee – Destination Southern Tasmania, and further note that this Committee is no longer in operation.

That:    1.     The Council participate in regular meetings with the University Council and pursue an amendment to the existing memorandum of understanding with the University of Tasmania that seeks to strengthen the strategic relationship between the parties and focus on:

(i)     Joint research initiatives, including the socio-economic impacts of the University’s move into the City and the movement of people in and around the City;

(ii)    Public realm improvements, and;

(iii)    City activation.

2.     The development of the new vision for the City of Hobart involve extensive consultation with the University of Tasmania as well as other key stakeholders and acknowledge the importance of higher education in the City.

3.     When contemplating a possible City Deal for the Greater Hobart region, the following be taken into consideration:

(i)     The City Deal be well thought through and recognise what it is hoping to achieve; identify the issues it is seeking to address; is well resourced with appropriate, qualified staff; has a strong leadership structure and appropriate communication and PR support, and involve regional cooperation as well as commitment from the State and Australian Governments.

4.     The Council pursue a submission to the Smart Cities and Suburbs Program to gather data to assist the community with travel to work information, address congestion and improve the wider movement of people in the City.

5.     An invitation be extended to Gehl Architects to visit the City for the purposes of reviewing the urban transformation work the City has done to date and to provide a public lecture.

6.     On receipt of the details of European Union’s ‘Twin Cities Urban Sustainability’ project that a further report be prepared for the Council that considers the cost benefit of the project and identifies potential partner cities, including Freiburg, with whom the Council may partner.

7.     A visual presentation of the city design learnings from Bristol and Freiburg be provided to the Council, in conjunction with the University of Tasmania.

(i)     The Governor of Tasmania, or her delegate, be invited to attend the presentation.

8.       The General Manager be delegated the authority to reimburse appropriate officer travel expenses incurred in attending the UniverCities Conference and Study Tour.

That the Council endorse the 2016/2017 Annual Plan Progress Report, marked as Attachment A to item 6.4 of the Open Governance Committee agenda of 31 January 2017, for the period ended 31 October 2016.

That the Council’s policy titled Meetings: Procedures and Guidelines be amended to enable any Alderman who is not an appointed member of the committee who is in attendance at a City Planning Committee meeting, to be considered an ex-officio member, for the purposes of establishing and maintaining a quorum.

That the City of Hobart utilise the council workshop forum as allowed under the Local Government (Meeting Procedures) Regulations 2015 as a mechanism to receive information in relation to specific matters, and adopt the following rules in relation to the conduct of workshops:

(i)   Aldermen may utilise and participate in council workshops to receive information on specific matters, so that they may gain maximum understanding and appreciation of the subject matter.

(ii)  As informal meetings conducted for the purpose of providing Aldermen with information, attendance is optional.

(iii)  Decisions may not be taken on any matter at Council workshops as qualified advice is required in accordance with section 65 of the Local Government Act 1993 before any decisions can be made.

(iv) Council workshops will not be used with the intent to gain consensus on matters, but it is reasonable that Aldermen will discuss issues and exchange views.

(v)  Where the General Manager deems appropriate, external parties may be used to facilitate or assist with the conduct of Council workshops.

(vi) These rules will be published on the cover page of documentation provided for all workshops.

1.     The Council endorse the Risk and Audit Panel’s 2017 draft Work Plan, marked as Attachment B to the agenda.

2.     The Council note that the Risk and Audit Panel has reviewed its Terms of Reference and considers that they are appropriate and relevant and do not require amendment at this time.

3.     The Council endorse the Risk and Audit Panel’s recommendation that the Governance Committee review Section H of the Council policy titled Aldermanic Development and Support, in order to provide for the referral of disputed claims for reimbursement of expenses, to a body other than the Risk and Audit Panel.

Item No. 21

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ATTACHMENT a

Item No. 21

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ATTACHMENT B

Item No. 22

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Item No. 22

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REcommendation

That:

1.   The Council receive and note the resignation of Alderman Sexton as the Chairman of the Community, Culture and Events Committee.

2.   Nominations be called from Committee members to fill the role of Chairman.

N.D Heath

General Manager

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