City of hobart

 

 

 

 

AGENDA

City Infrastructure Committee Meeting

 

Open Portion

 

Wednesday, 22 February 2017

 

at 5.00 pm

Lady Osborne Room, Town Hall

 

 

 

Our mission is to ensure good governance of our capital City.

The Council is:

 

about people	We value people – our community, our customers and colleagues.
professional	We take pride in our work.
enterprising	We look for ways to create value.
responsive	We’re accessible and focused on service.
inclusive	We respect diversity in people and ideas.
making a difference	We recognise that everything we do shapes Hobart’s future.

 

 

	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 3
	22/2/2017

 

 

Business listed on the agenda is to be conducted in the order in which it is set out, unless the committee by simple majority determines otherwise.

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  4

2.        Confirmation of Minutes. 4

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 5

6          Reports. 6

6.1     Bike Futures Tasmania Annual Conference, Hobart -  9 March 2017 - Aldermanic Nominations. 6

6.2     Hobart Bicycle Advisory Committee Meeting Notes. 11

7          Committee Action Status Report. 23

7.1     Committee Actions - Status Report 23

8.        Responses to Questions Without Notice. 41

8.1     Brushy Creek Road to Pottery Road, Lenah Valley - Potential Link Road. 42

8.2     Graffiti Tagging in Harrington Lane, Hobart 45

9.        Questions Without Notice. 47

10.     Closed Portion Of The Meeting.. 48

 

	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 4
	22/2/2017

 

City Infrastructure Committee Meeting (Open Portion) held Wednesday, 22 February 2017 at 5.00 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS Burnet (Chairman) Deputy Lord Mayor  Christie Reynolds Denison Harvey   ALDERMEN Lord Mayor Hickey Zucco Briscoe Ruzicka Sexton Cocker Thomas

Apologies: Nil.     Leave of Absence: Alderman Denison Alderman Harvey

 

 

 

 

The minutes of the Open Portion of the City Infrastructure Committee meeting held on Wednesday, 25 January 2017, the Open Portion of the Special Joint City Infrastructure Committee and Parks and Recreation Committee meeting held on Monday 5, December 2016 and the Open Portion Special Joint City Infrastructure and Finance Committees meeting held on Monday, 23 January 2017, are submitted for confirming as accurate records.

 

 

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation   That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Aldermen are requested to indicate where they may have any pecuniary or conflict of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

 

 

 

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

Item No. 6.1	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 6
	22/2/2017

 

 

6.1    Bike Futures Tasmania Annual Conference, Hobart - 9 March 2017 - Aldermanic Nominations

Memorandum of the General Manager of 16 February 2017 and attachment.

Delegation:     Council

Item No. 6.1	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 7
	22/2/2017

 

 

 

Memorandum: City Infrastructure Committee

 

 

Bike Futures Tasmania Annual Conference, Hobart -
9 March 2017 - Aldermanic Nominations

 

 

The General Manager reports:

 

“The attached program is provided to enable Aldermanic nominations to be sought for attendance at the Bike Futures Tasmania Annual Conference to be held in Hobart, on 9 March 2017.

 

Clause C2 of the Council’s policy titled Aldermanic Development and Support with regard to conference attendance, provides that:

 

The Council may approve the attendance of Aldermen at relevant conferences as representatives of the City, in the capacity as a delegate or conference presenter, subject to budget availability.

 

Particular conferences where Council representation may be considered appropriate may be brought to the notice of the Council by the General Manager or an individual Alderman.

 

When such conferences are listed on the relevant committee agenda for consideration of representation, the relevance of the conference to the City’s strategic objectives is to be addressed as part of the process.

 

The content of the conference is clearly relevant to local government and the Council’s Strategic Plan 2015-2025 in particular Goal 2 – Urban Management, Strategic Objective 2.1 – A fully accessible and connected City environment.

 

In the event that the Council approves Aldermanic attendance, there will be no cost of registration as the Bicycle Network have secured the support of the State Government to conduct the conference.

 

The information is submitted for consideration.”

 

 

 

 

REcommendation That the Council consider Aldermanic representation at the Bike Futures Tasmania Annual Conference to be held in Hobart, on 9 March 2017, noting there is no cost associated with the registration for the event.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

N.D Heath General Manager

 

Date:                            16 February 2017

File Reference:          F17/15600

 

 

Attachment a:             Bike Futures Tasmania Conference Program ⇩   

Item No. 6.1

Agenda (Open Portion) City Infrastructure Committee Meeting - 22/2/2017

Page 9 ATTACHMENT a

 

 

Item No. 6.2	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 11
	22/2/2017

 

6.2    Hobart Bicycle Advisory Committee Meeting Notes

Memorandum of the Director City Infrastructure of 16 February 2017 and attachment.

Delegation:     Committee

Item No. 6.2	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 12
	22/2/2017

 

 

 

Memorandum: City Infrastructure Committee

 

Hobart Bicycle Advisory Committee Meeting Notes

 

The Hobart Bicycle Advisory Committee met for a Special Meeting on 18 January 2017 and the draft notes from the meeting are attached.

 

REcommendation That the draft notes of the Special Hobart Bicycle Advisory Committee meeting of 18 January 2017 be received and noted.

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Mark Painter Director City Infrastructure

 

Date:                            16 February 2017

File Reference:          F17/8855; 37-1-4

 

 

Attachment a:             Notes of the Special Hobart Bicycle Advisory Committee Meeting held 18 January 2017 ⇩   

Item No. 6.2

Agenda (Open Portion) City Infrastructure Committee Meeting - 22/2/2017

Page 13 ATTACHMENT a

 

 

Item No. 6.2

Agenda (Open Portion) City Infrastructure Committee Meeting - 22/2/2017

Page 15 ATTACHMENT a

 

Item No. 6.2

Agenda (Open Portion) City Infrastructure Committee Meeting - 22/2/2017

Page 16 ATTACHMENT a

 

Item No. 6.2

Agenda (Open Portion) City Infrastructure Committee Meeting - 22/2/2017

Page 17 ATTACHMENT a

 

Item No. 6.2

Agenda (Open Portion) City Infrastructure Committee Meeting - 22/2/2017

Page 18 ATTACHMENT a

 

Item No. 6.2

Agenda (Open Portion) City Infrastructure Committee Meeting - 22/2/2017

Page 19 ATTACHMENT a

 

 

Item No. 6.2

Agenda (Open Portion) City Infrastructure Committee Meeting - 22/2/2017

Page 22 ATTACHMENT a

 

Item No. 6.2

Agenda (Open Portion) City Infrastructure Committee Meeting - 22/2/2017

Page 23 ATTACHMENT a

 

 

Item No. 7.1	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 24
	22/2/2017

 

 

 

A report indicating the status of current decisions is attached for the information of Aldermen.

REcommendation

That the information be received and noted.

Delegation:      Committee

 

 

Attachment a:             Open Status Report    

Item No. 7.1

Agenda (Open Portion) City Infrastructure Committee Meeting - 22/2/2017

Page 25 ATTACHMENT a

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  

Item No. 8.1	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 43
	22/2/2017

 

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

The General Manager reports:-

 

“In accordance with the procedures approved in respect to Questions Without Notice, the following responses to questions taken on notice are provided to the Committee for information.

 

The Committee is reminded that in accordance with Regulation 29(3) of the Local Government (Meeting Procedures) Regulations 2015, the Chairman is not to allow discussion or debate on either the question or the response.”

 

8.1    Brushy Creek Road to Pottery Road, Lenah Valley - Potential Link Road

Memorandum of the Director City Infrastructure of 16 February 2017 and attachment.

 

8.2    Graffiti Tagging in Harrington Lane, Hobart

Memorandum of the Director Parks and City Amenity of 17 February 2017.

 

Delegation:      Committee

 

Recommendation That the information be received and noted.

 

 

Item No. 8.1	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 44
	22/2/2017

 

 

Memorandum:          Lord Mayor

Deputy Lord Mayor

Aldermen

 

 

Response to Question Without Notice

 

Brushy Creek Road to Pottery Road, Lenah Valley - Potential Link Road

 

Meeting: City Infrastructure Committee	Meeting date: 25 January 2017
Raised by: Alderman Bill Harvey

 

Question:

 

Could the Acting Director City Infrastructure please advise as to whether there are any plans for a link road between Brushy Creek Road and Pottery Road, Lenah Valley?

 

 

Response:

 

Council officers have been working towards a potential link road between Brushy Creek Road and Pottery Road, as private development has proceeded in the area.

The potential link is between Beaumont Road which comes off Brushy Creek Road through to an access between 141 and 145 Pottery Road.  The intervening land is however in private ownership and the actual route will depend on designs submitted by the parties developing the various parcels of intervening land. 

 

In addition, the timing of the construction of any link road will be dependent on when that land is to be developed.

 

A map showing the general location is provided as Attachment A.  In the attachment, the roads coloured grey are existing roads, while that coloured purple is not yet constructed but is as per the approved subdivision plan for that land.  The narrower elements coloured in purple are footways.  The segment marked yellow has also not yet been constructed and currently has the status of right of way not highway.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Mark Painter Director City Infrastructure

 

Date:                            16 February 2017

File Reference:          F17/9484; 13-1-10

 

 

Attachment a:             Map - Proposed Link Road ⇩   

Item No. 8.1

Agenda (Open Portion) City Infrastructure Committee Meeting - 22/2/2017

Page 46 ATTACHMENT a

 

Item No. 8.2	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 47
	22/2/2017

 

 

 

Memorandum:          Lord Mayor

Deputy Lord Mayor

Aldermen

 

 

Response to Question Without Notice

 

Graffiti Tagging in Harrington Lane, Hobart

 

 

Meeting: City Infrastructure Committee	Meeting date: 25 January 2017
Raised by: Alderman Denison

 

 

Question:

 

Could Council officers advise of the viability of installing CCTV and/or other possible management strategies to help        reduce the proliferation of graffiti tagging in Harrington Lane?

 

 

Response:

 

An investigation into the prevalence of graffiti tagging in Harrington Lane reveals relatively infrequent incidents of this type of vandalism.

 

City Officers held discussions with a local business trader/building occupier who raised some concerns on the matter.

 

Officers will accordingly pay extra attention to this area as it undertakes its regular patrol of the wider CBD area, and continue to remove graffiti tags as they appear. Arrangements have also been made to provide the graffiti removal service to buildings fronting the lane as it is an area managed by the City.

 

Should the prevalence of graffiti tagging increase in the lane further options, including improved lighting, installation of CCTV and/or development of a graffiti mural, will be considered.

 

As signatory to this report, I certify that, pursuant to Section 55(1) of the Local Government Act 1993, I hold no interest, as referred to in Section 49 of the Local Government Act 1993, in matters contained in this report.

 

Glenn Doyle Director Parks and City Amenity

 

Date:                            17 February 2017

File Reference:          F17/10684; 13-1-10

 

 

   

	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 49
	22/2/2017

 

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

An Alderman may ask a question without notice of the Chairman, another Alderman, the General Manager or the General Manager’s representative, in line with the following procedures:

1.         The Chairman will refuse to accept a question without notice if it does not relate to the Terms of Reference of the Council committee at which it is asked.

2.         In putting a question without notice, an Alderman must not:

(i)    offer an argument or opinion; or

(ii)   draw any inferences or make any imputations – except so far as may be necessary to explain the question.

3.         The Chairman must not permit any debate of a question without notice or its answer.

4.         The Chairman, Aldermen, General Manager or General Manager’s representative who is asked a question may decline to answer the question, if in the opinion of the respondent it is considered inappropriate due to its being unclear, insulting or improper.

5.         The Chairman may require a question to be put in writing.

6.         Where a question without notice is asked and answered at a meeting, both the question and the response will be recorded in the minutes of that meeting.

7.         Where a response is not able to be provided at the meeting, the question will be taken on notice and

(i)    the minutes of the meeting at which the question is asked will record the question and the fact that it has been taken on notice.

(ii)   a written response will be provided to all Aldermen, at the appropriate time.

(iii)  upon the answer to the question being circulated to Aldermen, both the question and the answer will be listed on the agenda for the next available ordinary meeting of the committee at which it was asked, where it will be listed for noting purposes only.

 

	Agenda (Open Portion) City Infrastructure Committee Meeting	Page 50
	22/2/2017

 

 

The following items were discussed: -   Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2          Consideration of supplementary items to the agenda Item No. 3          Indications of pecuniary and conflicts of interest Item No. 4          Reports Item No. 4.1       Hobart Bicycle Advisory Committee - Nomination for Community Representative LG(MP)R 15(2)(g) Item No. 5          Committee Action Status Report Item No. 5.1       Committee Actions - Status Report LG(MP)R 15(2)(g) Item No. 6          Questions Without Notice