Minutes (Open Portion)

Governance Committee Meeting

Page 2

31/1/2017

Minutes (Open Portion)

Governance Committee Meeting

Page 3

31/1/2017

AYES

NOES

Ruzicka

Deputy Lord Mayor Christie

Thomas

Reynolds

THOMAS

That the minutes of the Open Portion of the Governance Committee meeting held on Tuesday, 29 November 2016, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

The minutes were signed.

6.1      Aldermanic Representation on External Bodies - Annual Reporting

Attachments

a    Annual Representation Report - Alderman Ruzicka ⇨  

THOMAS

That the recommendation contained in the report of the General Manager of 24 January 2017, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:     1.    The verbal reports provided by Aldermen at the Governance Committee meeting of 31 January 2017 with respect to their annual representation on external bodies, be received and noted.

2.    The Council continue its annual membership of the Tasmanian Polar Network to be funded from the Economic Development Function of the 2016/2017 Annual Plan.

Delegation:  Council

6.2      Aldermanic Representation on Internal and External Bodies - Vacancies

DEPUTY LORD MAYOR CHRISTIE

That the recommendation contained in the report of the Manager City Government and Deputy General Manager of 25 January 2017, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:      1.    The Council receive and note the resignation of Alderman Zucco from the following internal committees:

·      Glebe Residents’ Traffic Committee;

·      Lenah Valley Residents’ Traffic Committee;

·      Mount Stuart Residents’ Traffic Committee;

·      Sandy Bay Residents’ and Traders’ Traffic Committee;

·      South Hobart Residents’ Traffic Committee; and the

·      West Hobart Residents’ Traffic Committee.

2.    In the event that any Aldermen wish to represent the Council on any of the committees listed, they so nominate.

3.    The Council receive and note the resignation of Alderman Denison from the Greater Hobart Reference Group Committee – Destination Southern Tasmania, and further note that this Committee is no longer in operation.

6.3      UniverCities Conference and Study Tour

COCKER

That the recommendation contained in the report of the General Manager and  Director City Planning of 25 January 2017, be adopted, as amended by the following:

1.                       Clause 7 being amended to read:

     “7.     A visual presentation of the city design learnings from Bristol and Freiburg be provided to the Council, in conjunction with the University of Tasmania.

(i)      The Governor of Tasmania, or her delegate, be invited to attend the presentation.”

2.            The addition of Clause 8 as follows:

“8.     The General Manager be delegated the authority to reimburse appropriate officer travel expenses incurred in attending the UniverCities Conference and Study Tour.”

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That:      1.      The Council participate in regular meetings with the University Council and pursue an amendment to the existing memorandum of understanding with the University of Tasmania that seeks to strengthen the strategic relationship between the parties and focus on:

a)      Joint research initiatives, including the socio-economic impacts of the University’s move into the City and the movement of people in and around the City;

b)     Public realm improvements, and;

c)      City activation.

2.      The development of the new vision for the City of Hobart involve extensive consultation with the University of Tasmania as well as other key stakeholders and acknowledge the importance of higher education in the City.

3.      When contemplating a possible City Deal for the Greater Hobart region, the following be taken into consideration:

(i)      The City Deal be well thought through and recognise what it is hoping to achieve; identify the issues it is seeking to address; is well resourced with appropriate, qualified staff; has a strong leadership structure and appropriate communication and PR support, and involve regional cooperation as well as commitment from the State and Australian Governments.

4.      The Council pursue a submission to the Smart Cities and Suburbs Program to gather data to assist the community with travel to work information, address congestion and improve the wider movement of people in the City.

5.      An invitation be extended to Gehl Architects to visit the City for the purposes of reviewing the urban transformation work the City has done to date and to provide a public lecture.

6.      On receipt of the details of European Union’s ‘Twin Cities Urban Sustainability’ project that a further report be prepared for the Council that considers the cost benefit of the project and identifies potential partner cities, including Freiburg, with whom the Council may partner.

7.      A visual presentation of the city design learnings from Bristol and Freiburg be provided to the Council, in conjunction with the University of Tasmania.

(i)      The Governor of Tasmania, or her delegate, be invited to attend the presentation.

8.         The General Manager be delegated the authority to reimburse appropriate officer travel expenses incurred in attending the UniverCities Conference and Study Tour.

6.4      2016–2017 Annual Plan Progress Report - Period Ended 31 October 2016

THOMAS

That the recommendation contained in the report of the Group Manager Executive & Economic Development of 27 January 2017, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the Council endorse the 2016/2017 Annual Plan Progress Report, marked as Attachment A to item 6.4 of the Open Governance Committee agenda of 31 January 2017, for the period ended 31 October 2016.

7.1      Committee Actions - Status Report

THOMAS

That the recommendation contained in the report of the Deputy General Manager of 25 January 2017, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the information be received and noted.

DEPUTY LORD MAYOR CHRISTIE

That the information be received and noted.

Alderman Cocker

1.        Can the General Manager advise if minutes are available from the Steering Committee meetings established to consider amalgamation options for greater Hobart?
2.        Are the instructions and brief provided to the consultants, available for Aldermen to view?
3.        What is the estimated timeframe for release of the SGS Economics and Planning report?
   
   

The General Manager advised as follows:

1.        No minutes are taken at the Steering Committee meetings.
2.        The instructions to the consultants were provided by the State Government as the contracting party but are available for the Council and will be distributed via The Hub.
3.        The final draft SGS Economics and Planning report has been received by the Lord Mayor and General Manager.  It will be considered at the next Steering Committee meeting, the date of which is yet to be determined but is expected to be in the next two weeks.  At that meeting, approval will be sought to release the information to the Council.

Alderman Reynolds

Is there a defined process in order to enact an elector poll on a particular topic, for example in relation to the electorates view on amalgamation?

The General Manager advised that there was a process in the Local Government Act 1993 but he would take the question on notice.

AYES

NOES

Ruzicka

Deputy Lord Mayor Christie

Cocker

Thomas

Reynolds

11.      City Planning Committee Membership - Maintaining a Quorum

REYNOLDS

That the recommendation contained in the report of the General Manager of 27 January 2017, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That the Council’s policy titled ‘Meetings: Procedures and Guidelines’ be amended to enable any Alderman who is not an appointed member of the committee who is in attendance at a City Planning Committee meeting, to be considered an ex-officio member, for the purposes of establishing and maintaining a quorum.

12.      Conduct of Council Workshops

THOMAS

That the recommendation contained in the report of the Deputy General Manager and Manager City Government of 27 January 2017, be adopted.

MOTION CARRIED

VOTING RECORD

COMMITTEE RESOLUTION:

That  the City of Hobart utilise the council workshop forum as allowed under the Local Government (Meeting Procedures) Regulations 2015 as a mechanism to receive information in relation to specific matters, and adopt the following rules in relation to the conduct of workshops:

(i)    Aldermen may utilise and participate in council workshops to receive information on specific matters, so that they may gain maximum understanding and appreciation of the subject matter.

(ii)  As informal meetings conducted for the purpose of providing Aldermen with information, attendance is optional.

(iii)  Decisions may not be taken on any matter at Council workshops as qualified advice is required in accordance with section 65 of the Local Government Act 1993 before any decisions can be made.

(iv) Council workshops will not be used with the intent to gain consensus on matters, but it is reasonable that Aldermen will discuss issues and exchange views.

(v)  Where the General Manager deems appropriate, external parties may be used to facilitate or assist with the conduct of Council workshops.

(vi) These rules will be published on the cover page of documentation provided for all workshops.