Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

8/12/2016

Minutes of the Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 8 December 2016 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Reynolds (Chairman)

Briscoe

Ruzicka

Sexton

Harvey

PRESENT: Alderman A M Reynolds (Chairman), Aldermen J R Briscoe, E R Ruzicka and W F Harvey.

APOLOGIES: Nil.

LEAVE OF ABSENCE:

Alderman P T Sexton.

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Zucco

Burnet

Cocker

Thomas

Denison

Alderman Harvey was present for items 1 to 6.5 and left the meeting at 5:28 pm.

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the committee.

2. Confirmation of Minutes

BRISCOE

That the minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 10 November 2016, and the Special Joint City Infrastructure Committee and Parks and Recreation Committee meeting held on Monday, 21 November 2016, be confirmed as accurate records.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Harvey

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 MS 24 Hour Mega Swim - Request for Fee Waiver - Doone Kennedy Hobart Aquatic Centre

File Ref: F16/131534

HARVEY

That the recommendation contained in the report of the Senior Administrative Officer, Manager Doone Kennedy Hobart Aquatic Centre and the Director Parks and City Amenity of 1 December 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Harvey

COMMITTEE RESOLUTION:

That: 1. Multiple Sclerosis Limited be granted a waiver of hire fees for the use of the Doone Kennedy Hobart Aquatic Centre in order to hold the MS 24 Hour Mega Swim to be held in July 2017, to the value of $12,508 as follows:

(i) 100% of pool and meeting room hire fees - $7,348; and

(ii) 100% of additional staffing fees - $5,160.

2. The cost of the fee waiver be funded from the Parks and City Amenity Divisional Budget Function within the 2016/2017 Annual Plan.

3. The quantum of the assistance be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart Annual Report.

4. Acknowledgment of the City’s support be provided in accordance with the City of Hobart Grant and Partnership Acknowledgment Guidelines.

Delegation: Committee

6.2 National Teams Croquet Championship 'Eire Cup' - 22-26 March 2017, New Town Oval - Request for Fee Waiver - New Town Croquet Club

File Ref: F16/132731; 15/148-009

HARVEY

That the recommendation contained in the report of the Senior Administrative Officer, Manager Parks and Recreation and the Director Parks and City Amenity of 2 December 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Harvey

COMMITTEE RESOLUTION:

That: 1. The New Town Croquet Club be granted a waiver of 100% of ground hire fees for the use of the New Town Oval between 21 – 26 March 2017 to host the 2017 Eire Cup as part of the 2017 National Teams Croquet Championships in Hobart, to a value of $5,865.

2. The cost of the fee waiver be funded from the Parks and City Amenity Divisional Budget Function within the 2016/2017 Annual Plan.

3. The quantum of the assistance be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart Annual Report.

4. Acknowledgment of the City’s support by the proponent be provided in accordance with the City of Hobart Grant and Partnership Acknowledgment Guidelines.

Delegation: Committee

6.3 Request for Extension of Lease - Telstra Telecommunication Tower - Sandown Park, Sandy Bay

File Ref: F16/132023; 70-59-1

HARVEY

That the recommendation contained in the report of the Program Leader Recreation and Projects, Manager Parks and Recreation and the Director Parks and City Amenity of 1 December 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Harvey

COMMITTEE RESOLUTION:

That: 1. The Council initiate community consultation, pursuant to Section 178 of the Local Government Act 1993, in response to the request from Telstra for a new lease over the site of its telecommunication monopole and infrastructure located at Sandown Park, Sandy Bay, marked as Attachment A to item 6.3 of the Open Parks and Recreation Committee agenda of 8 December 2016.

2. Upon conclusion of the community engagement process, a further report be provided on the merit and terms of a proposed new lease for the site.

Delegation: Council

6.4 Request for Placement and Operation of a Ferris Wheel - Mawson Place, Sullivans Cove - December 2016 to April 2017

File Ref: F16/133533; 32-30-1

BRISCOE

That the recommendation contained in the report of the Program Leader Recreation and Projects, Manager Parks and Recreation and the Director Parks and City Amenity of 2 December 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Harvey

COMMITTEE RESOLUTION:

That the proposal from DDA Amusements to place and operate a ferris wheel in Mawson Place, Sullivans Cove, from December 2016 to 31 January 2017 and 15 February to 30 April 2017, be refused due to the lack of support from affected stakeholders and the inappropriate location for the proposed infrastructure.

Delegation: Committee

6.5 City of Hobart Street Tree Strategy - Update

File Ref: F16/133848; 42-1-12

RUZICKA

That the recommendation contained in the report of the Manager Parks and Recreation and the Director Parks and City Amenity of 2 December 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka
Harvey

COMMITTEE RESOLUTION:

That the status of the development of the City’s new ‘Street Tree Strategy’ and the intent to seek the Council’s approval in early 2017 for the draft document to be released for wider community engagement and consultation, be noted.

Delegation: Committee

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F16/134050

BRISCOE

That the recommendation contained in the report of the Director Parks and City Amenity of 29 November 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Street Tree Master Plan

File Ref: F16/128528; 13-1-10; 42-1-12

RUZICKA

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Surface of the Walking Track at Cornelian Bay

File Ref: 13-1-10

RUZICKA

Question: Could the Director please advise whether there are any plans to compact the current loose surface on the walking track at Cornelian Bay to enable disabled patrons better access?

Answer: The Director Parks and City Amenity took the question on notice.

10. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Summerleas Road, Fern Tree - Proposed Purchase of Land

LG(MP)R 15(2)(f)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6 Questions Without Notice

RUZICKA That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Reynolds
Briscoe
Ruzicka

The Chairman adjourned the meeting at 5:30 pm to conduct the closed portion of the meeting.

The meeting was reconvened at 5:42 pm.

Item 10 was then taken.

There being no further business the meeting closed at 5:42 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
12^th DAY OF january 2017.

CHAIRMAN