Minutes of Finance Committee Meeting

Minutes (Open Portion)

Finance Committee Meeting

Page 3

13/12/2016

Minutes of the Finance Committee Meeting (Open Portion) held on Tuesday, 13 December 2016 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Thomas (Chairman)

Deputy Lord Mayor Christie

Zucco

Ruzicka

Sexton

PRESENT: Alderman D C Thomas (Chairman), the Deputy Lord Mayor Alderman R G Christie, Aldermen M Zucco, E R Ruzicka, P T Sexton, the Lord Mayor Alderman S L Hickey, Aldermen H C Burnet and W F Harvey.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

ALDERMEN

Lord Mayor Hickey

Briscoe

Burnet

Cocker

Reynolds

Denison

Harvey

The Deputy Lord Mayor was present for items 1 to 9 and left the meeting at
5:21 pm during the closed portion of the meeting.

Alderman Zucco was present for items 1 to 9 and left the meeting at 5:19 pm during the closed portion of the meeting.

Alderman Ruzicka arrived at the meeting at 5:11 pm and was present for item 10.

The Lord Mayor arrived at the meeting at 5:01 pm and was co-opted to the committee for items 6.1 to 10.

1. Co-Option of a Committee Member in the event of a vacancy

Sexton

That the Lord Mayor be co-opted to the committee for items 6.1 to 10.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Sexton

2. Confirmation of Minutes

SEXTON

That the minutes of the Open Portion of the Finance Committee meeting held on Tuesday, 15 November 2016, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Sexton
Lord Mayor Hickey

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 Remissions and General Assistance Available to Ratepayers

File Ref: F16/125850; 22-2-1

SEXTON

That the recommendation contained in the report of the Group Manager Rates and Procurement and the Director Financial Services of 6 December 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Sexton
Lord Mayor Hickey

COMMITTEE RESOLUTION:

That the Council write to the State Government seeking a review of the adequacy of the defined maximum annual rate remissions provided under the Local Government (Rates and Charges Remissions) Act 1991.

Delegation: Council

6.2 Annual Review of Loan and Investment Portfolios - November 2016

File Ref: F16/133043

ZUCCO

That the recommendation contained in the report of the Manager Finance and the Director Financial Services of 8 December 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Sexton
Lord Mayor Hickey

COMMITTEE RESOLUTION:

That: 1. The Finance Committee receive and note the information contained in the report titled Annual Review of Loans and Investment Portfolio – November 2016.

2. The Council not pursue the refinancing of its loan portfolio.

Delegation: Council

6.3 Outstanding Long Term Parking Debts as at 30 November 2016

File Ref: F16/134295

DEPUTY LORD MAYOR

That the recommendation contained in the report of the Manager Finance and the Director Financial Services of 8 December 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Sexton
Lord Mayor Hickey

COMMITTEE RESOLUTION:

That the information contained in the memorandum of the Manager Finance and Director Financial Services of 2 December 2016 titled “Outstanding Long Term Parking Debts as at 30 November 2016” be received and noted.

Delegation: Committee

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F16/136881

SEXTON

That the recommendation contained in the report of the Director Financial Services of 7 December 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Sexton
Lord Mayor Hickey

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 State Government Support Funding for the Taste of Tasmania

File Ref: F16/132479; 13-1-10

DEPUTY LORD MAYOR

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Sexton
Lord Mayor Hickey

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

10. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Outstanding Sundry Debts

LG(MP)R 15(2)(g)

Item No. 4.2 Write-Off Of Debts

LG(MP)R 15(2)(g)

Item No. 4.3 Giblin Street Quarry Site

LG(MP)R 15(2)(f)

Item No. 4.4 Summerleas Road, Fern Tree - Proposed Purchase of Land

LG(MP)R 15(2)(f)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6 Questions Without Notice

supplementary itemS

Item No. 7. Request for Loan Guarantee

LG(MP)R 15(2)(g)

Item No. 8. Proposal to Lease Council Owned Property

LG(MP)R 15(2)(f)

SEXTON That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Ruzicka
Sexton
Lord Mayor Hickey

The Chairman adjourned the meeting at 5:09 pm to conduct the closed portion of the meeting.

The meeting was reconvened at 5:39 pm.

Item 10 was then taken.

There being no further business the meeting closed at 5:39 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
17^th DAY OF january 2017.

CHAIRMAN