Minutes of Governance Committee Meeting

Minutes (Open Portion)

Governance Committee Meeting

Page 3

29/11/2016

Minutes of the Governance Committee Meeting (Open Portion) held on Tuesday, 29 November 2016 at 5:02 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Ruzicka (Chairman)

Deputy Lord Mayor Christie

Cocker

Thomas

Reynolds

Apologies: Nil

Leave of Absence:

Alderman P S Cocker

Alderman A M Reynolds

Present:

Alderman E R Ruzicka (Chairman),
the Deputy Lord Mayor Alderman R G Christie, Alderman D C Thomas, the Lord Mayor Alderman S L Hickey and Alderman W F Harvey.

ALDERMEN

Lord Mayor Hickey

Zucco

Briscoe

Sexton

Burnet

Denison
Harvey

In the absence of a quorum, the Lord Mayor was an ex-officio member of

the committee for items 1 to 5 in accordance with Section 3(A)(2) of the Council’s policy titled Meetings: Procedures and Guidelines, and was
co-opted to the committee for items 6.1 to 9.

The Deputy Lord Mayor arrived at the meeting at 5.08 pm and was present for items 6.1 to 9.

Alderman Harvey was co-opted to the committee for items 1 to 9.

1. Co-Option of a Committee Member in the event of a vacancy

LORD MAYOR HICKEY

That Alderman Harvey be co-opted to the committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Ruzicka
Deputy Lord Mayor Christie
Thomas
Lord Mayor Hickey

2. Confirmation of Minutes

That the minutes of the Open Portion of the Governance Committee meeting held on Tuesday, 1 November 2016 and the Special Governance Committee meeting held on Monday, 7 November 2016, be confirmed as an accurate record.

Thomas That the minutes be signed.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Ruzicka
Thomas
Lord Mayor Hickey
Harvey

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

DEPUTY LORD MAYOR CHRISTIE

That the Lord Mayor be co-opted to the committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Ruzicka
Deputy Lord Mayor Christie
Thomas
Harvey

6 Reports

6.1 Community Engagement Framework Review Methodology 2016

File Ref: F16/128686

Thomas

That the recommendation contained in the report of the Manager Community and Cultural Programs and Director Community Development of 23 November 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Ruzicka
Deputy Lord Mayor Christie
Thomas
Lord Mayor Hickey
Harvey

COMMITTEE RESOLUTION:

That the Council endorse the detailed methodology outlined in the report attached to item 6.1 of the Open Governance Committee agenda of 29 November 2016, being used as the basis for the review of the Council’s Community Engagement Framework.

Delegation: Council

6.2 2017 Schedule of Aldermanic Workshops

File Ref: F16/132495

LORD MAYOR HICKEY

That the scheduling of Aldermanic Workshops for 2017 be submitted to the Council for determination.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Ruzicka
Deputy Lord Mayor Christie
Thomas
Lord Mayor Hickey
Harvey

COMMITTEE RESOLUTION:

That the scheduling of Aldermanic Workshops for 2017 be submitted to the Council for determination.

Delegation: Council

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F16/132448

deputy lord mayor

That the recommendation contained in the report of the Acting General Manager of 23 November 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Ruzicka
Deputy Lord Mayor Christie
Thomas
Lord Mayor Hickey
Harvey

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

9. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Tas Water - Annual Distributions

LG(MP)R 15(2)(i)

Item No. 4.2 City Deals and the Council of Capital City Lord Mayor's Meeting in Canberra

LG(MP)R 15(2)(g)

Item No. 5 Committee Action Status Report

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6 Questions without notice – File Ref: 13-1-10

The Chairman adjourned the meeting at 5.20 pm to conduct the closed portion of the meeting.

The meeting was reconvened at 5.25 pm.

Item 9 was then taken.

There being no further business the meeting closed at 5.25 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
31^st DAY OF january 2017.

CHAIRMAN