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City of hobart

MINUTES

Governance Committee Meeting

 

Open Portion

 

Tuesday, 1 November 2016

 


 

Minutes (Open Portion)

Governance Committee Meeting

Page 2

 

1/11/2016

 

 

 ORDER OF BUSINESS

 

APOLOGIES AND LEAVE OF ABSENCE

1.       Co-Option of a Committee Member in the event of a vacancy.. 3

2.       Confirmation of Minutes.. 4

3.       Consideration of Supplementary Items.. 4

4.       Indications of Pecuniary and Conflicts of Interest.. 4

5.       Transfer of Agenda Items.. 5

6.       Reports.. 5

6.1     Professional Development Reporting - Local Government Association of Tasmania Conference. 5

6.2     Professional Development Reporting - Australian Institute of Company Directors - Applied Risk Governance. 6

6.3     Evaluation of the Council Meeting Audio and Live Broadcasting Service. 6

6.4     Aldermanic Development and Support Policy - Professional Development 7

7.       Committee Action Status Report.. 8

7.1     Committee Actions - Status Report 8

8.       Responses to Questions without Notice.. 8

9.       Questions without Notice.. 9

10.    Closed Portion of the Meeting.. 9

 


 

Minutes (Open Portion)

Governance Committee Meeting

Page 3

 

1/11/2016

 

 

Minutes of the Governance Committee Meeting (Open Portion) held on Tuesday, 1 November 2016 at 5:00 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS

Ruzicka (Chairman)

Deputy Lord Mayor Christie

Cocker

Thomas

Reynolds

 

PRESENT:

Alderman E R Ruzicka (Chairman), the Deputy Lord Mayor Alderman R G Christie, Aldermen P S Cocker,
A M Reynolds and H C Burnet and
W F Harvey.

 

 

APOLOGIES: Nil.

 

 

LEAVE OF ABSENCE:

Alderman T M Denison.

 

 

ALDERMEN

Lord Mayor Hickey

Zucco

Briscoe

Sexton

Burnet

Denison

Harvey

 

 

 

 

 

 

 

Alderman Reynolds arrived at 5.09 pm and was present for items 7.1 to 10.

 

 

 

1.       Co-Option of a Committee Member in the event of a vacancy

 

 

DEPUTY LORD MAYOR

 

That Alderman Burnet be co-opted to the committee.

 

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Deputy Lord Mayor Christie

 

Cocker

 

 

 

 

2.       Confirmation of Minutes

 

DEPUTY LORD MAYOR

 

That the minutes of the Open Portion of the Governance Committee meeting held on Tuesday, 4 October 2016 and the Special Governance Committee meeting held on Monday, 24 October 2016, be confirmed as accurate records.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Deputy Lord Mayor Christie

 

Cocker

 

Burnet

 

The minutes were signed.

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

BURNET                                          That the recommendation be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Deputy Lord Mayor Christie

 

Cocker

 

Burnet

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

 

No interest was indicated

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

No items were transferred.

 

6        Reports

 

6.1     aldermanic Training and Development - Local Government Association of Tasmania Conference – Summary Report - Alderman Harvey

          File Ref: F16/120856

 

burnet                                                                                                    

That the recommendation contained in the report of the General Manager of 27 October 2016, be adopted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Deputy Lord Mayor Christie

 

Cocker

 

Burnet

 

 

 

COMMITTEE RESOLUTION:

That the information be received and noted.

 

Delegation:  Committee

 

 

6.2     Aldermanic Training and Development - Australian Institute of Company Directors – Summary Report – The Lord Mayor, Alderman Hickey

          File Ref: F16/123119

 

Harvey

That the recommendation contained in the report of the General Manager of 27 October 2016, be adopted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Deputy Lord Mayor Christie

 

Cocker

 

Burnet

 

 

 

COMMITTEE RESOLUTION:

That the information be received and noted.

 

Delegation:  Committee

 

 

supplementary items

 

6.3     Evaluation of the Council Meeting Audio and Live Broadcasting Service

          File Ref: F16/112471

 

deputy lord mayor

That the recommendation contained in the report of the Manager City Government and Deputy General Manager of 28 October 2016, be adopted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Deputy Lord Mayor Christie

 

Cocker

 

Reynolds

 

Burnet

 

 

COMMITTEE RESOLUTION:

That the Council continue to make the public aware of the audio recording and live broadcasting service offered for Open Council meetings, as opportunities arise.

Delegation:  Council

 

 

6.4     Aldermanic Development and Support Policy - Professional Development

          File Ref: F16/123444; 13-2-22

 

Cocker

That the recommendation contained in the report of the General Manager of 28 October 2016, be adopted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Deputy Lord Mayor Christie

 

Cocker

 

Burnet

 

 

 

COMMITTEE RESOLUTION:

That:    1.     The Committee note the resolution of the Council from its meeting of 6 June 2016 to endorse the material changes to the Aldermanic Development and Support Policy as they relate to professional development activities, and specifically the process and arrangements around the drawing down of funds from a subsequent financial year.

2.     The amendments to the policy which give effect to the Council’s decision, as shown in revisions format, on Attachment A to item 6.4 of the Open Governance Committee agenda of 1 November 2016, be endorsed.

 

(i)              The Acknowledgement and Agreement form, marked as  Attachment B to item 6.4 of the Open Governance Committee agenda of 1 November 2016, be included as part of the Aldermanic Development and Support Policy.

 

Delegation:  Council

7        Committee Action Status Report

 

7.1     Committee Actions - Status Report

          File Ref: F16/123607

 

burnet

That the recommendation contained in the report of the Executive Officer Corporate Services of 27 October 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Deputy Lord Mayor Christie

 

Cocker

 

Reynolds

 

Burnet

 

 

 

COMMITTEE RESOLUTION:

That the information be received and noted.

 

Delegation:  Committee

8.       Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

 

8.1   Alderman Zucco - Aldermanic Workshops

        File Ref: F16/116292

 

burnet

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Deputy Lord Mayor Christie

 

Cocker

 

Reynolds

 

Burnet

 

 

 

Delegation:    Committee

9.       Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

No questions were asked at the meeting.

 

10.     Closed Portion of the Meeting

 

The following items were discussed: -

 

Item No. 1        Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2        Consideration of supplementary items to the agenda

Item No. 3        Indications of pecuniary and conflicts of interest

Item No. 4        Reports

Item No. 4.1     Tasmanian Museum and Art Gallery Bill 2016

LG(MP)R 15(2)(g)

Item No. 5        Committee Action Status Report

Item No. 5.1     Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6        Questions without notice

 

 

DEPUTY LORD MAYOR                                         That the items be noted.

 

MOTION CARRIED

VOTING RECORD

AYES

NOES

Ruzicka

 

Deputy Lord Mayor Christie

 

Cocker

 

Reynolds

 

Burnet

 

 

 

  Delegation:  Committee

 

 

 

 

 

 

 

 

 

 

 

 

 

The Chairman adjourned the meeting at 5.10 pm to conduct the closed portion of the meeting.

 

The meeting was reconvened at 5.33 pm.

 

Item 10 was then taken.

 

There being no further business the meeting closed at 5.34 pm.

 

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
29th DAY OF november 2016.

CHAIRMAN