Minutes of Finance Committee Meeting

Minutes (Open Portion)

Finance Committee Meeting

Page 3

15/11/2016

Minutes of the Finance Committee Meeting (Open Portion) held on Tuesday, 15 November 2016 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Thomas

Deputy Lord Mayor Christie
Zucco

Ruzicka

Sexton

PRESENT: The Deputy Lord Mayor Alderman R G Christie (Chairman), Aldermen M Zucco, E R Ruzicka and P T Sexton.

APOLOGIES: Nil.

LEAVE OF ABSENCE:

Alderman D C Thomas.

ALDERMEN

Lord Mayor Hickey

Briscoe

Burnet

Cocker

Reynolds

Denison

Harvey

Alderman Zucco left the meeting at
5:29 pm during the closed portion of the meeting and was not present for item 10.

Ruzicka

That the Deputy Lord Mayor chair the meeting.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the committee.

2. Confirmation of Minutes

RUZICKA

That the minutes of the Open Portion of the Finance Committee meeting held on Tuesday, 18 October 2016, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 Grants and Benefits Listing as at 30 September 2016

File Ref: F16/122263; 25-2-1

SEXTON

That the recommendation contained in the report of the Acting Director Financial Services of 10 November 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That the Finance Committee receive and note the information contained in the report titled “Grants and Benefits Listing as at 30 September 2016”.

Delegation: Committee

6.2 Financial Report as at 30 September 2016

File Ref: F16/124919; 21-1-1

RUZICKA

That the recommendation contained in the report of the Manager Finance and Acting Director Financial Services of 10 November 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That: 1. The Council approve the changes to the 2016/2017 Estimates listed in tables 4, 5, 7 and 9, marked as Attachment A to the Open Finance Committee agenda of 15 November 2016, detailing the financial impacts of which are to increase the underlying surplus by $1.20M, and to decrease the cash balance by $1.06M.

2. The Council approve the allocation of the $0.674M 2015/2016 operating surplus to costs associated with the City Hall restoration at $0.13M and $0.544M for projects included in the 10 Year Capital Works Program.

Delegation: Council

6.3 Remissions and General Assistance Available to Ratepayers

File Ref: F16/125850; 22-2-1

PROCEDURAL MOTION

RUZICKA

That the matter be deferred to the next committee meeting.

PROCEDURAL MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

6.4 City Parking Requirements 2016

File Ref: F16/125870; 35-1-4

SEXTON

That the recommendation contained in the report of the Group Manager Parking Operations and Acting Director Financial Services of 10 November 2016, be adopted.

AMENDMENT

RUZICKA

That correspondence be forwarded to Metro Tasmania and the Department of State Growth highlighting the increasing rate of early bird parking within the City’s car parks, to with the aim of encouraging both parties to investigate strategies to increase the appeal of public transport options for commuters.

AMENDMENT CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

SUBSTANTIVE MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That: 1. The information contained in the report of the Group Manager Parking Operations and the Acting Director Financial Services titled ‘City Parking Requirements 2016’ be received and noted.

2. That correspondence be forwarded to Metro Tasmania and the Department of State Growth highlighting the increasing rate of early bird parking within the City’s car parks, to with the aim of encouraging both parties to investigate strategies to increase the appeal of public transport options for commuters.

Delegation: Committee

6.5 Implementation of 'No Business in Abuse' Pledge

File Ref: F16/124795; 15-1-2

SEXTON

That the recommendation contained in the report of the Acting Director Financial Services of 10 November 2016, be adopted, amended by the inclusion of the following sub-clause:

“2(i) The Council’s Purchasing Policy and Guidelines be distributed to Aldermen as soon as practicable.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMTTEE RESOLUTION:

That: 1. The Council approve the implementation approach for the ‘No Business in Abuse’ pledge.

2. The Council adopt the amended Hobart City Council Code for Tenders and Contracts, marked as Attachment A to item 6.5 of the Open Finance Committee agenda of 15 November 2016.

3. The General Manager be authorised to finalise the Hobart City Council Code for Tenders and Contracts and arrange for it to be made available to the public in paper format from the Council’s Customer Service Centre and in an electronic format from Council’s website.

4. The Council’s Purchasing Policy and Guidelines be distributed to Aldermen as soon as practicable.

Delegation: Council

6.6 Sandy Bay Bathing Pavilion - Request for Land Owner Consent to Lodge a Development Application

File Ref: F16/126787

RUZICKA

That the recommendation contained in the report of the Group Manager Executive & Economic Development and the Economic Development Project Officer of 10 November 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That: 1. The Council provide landowner consent to the lodging of a development application for a second floor restaurant above the existing Sandy Bay Bathing Pavilion.

2. A further report be provided once the outcome of the development application process is known.

Delegation: Council

6.7 Tasmanian Hockey Centre, New Town - Proposed Optus Infrastructure and Related Sub-Lease

File Ref: F16/127989; 72-24-1

RUZICKA

That the recommendation contained in the report of the Program Leader Recreation and Projects, Manager Parks and Recreation and Director Parks and City Amenity of 10 November 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

The Finance Committee concurs with the recommendation of the Parks and Recreation Committee of 10 November 2016, ie:

That: 1. Landlord approval be granted for the installation of a new turret head frame and aerials on an existing light pole, located at the Tasmanian Hockey Centre, 1 Bell Street, New Town, marked as Attachment B to the Open Parks and Recreation Committee agenda of 10 November 2016.

2. Hockey Tasmania be granted approval to enter into a sub-lease with Optus for the site as outlined in the report attached to item 6.4 of the Open Parks and Recreation Committee agenda of 10 November 2016, on the condition that the expiry of the sub-lease coincides with the expiry of the head lease in 2029.

Delegation: Council

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F16/127535

SEXTON

That the recommendation contained in the report of the Director Financial Services of 9 November 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Update on Council Borrowings

File Ref: F16/110805

RUZICKA

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 State Government Support Funding for the Taste of Tasmania

File Ref: 13-1-10

SEXTON

Question: How does the recent announcement by the State Government regarding funding of $50,000 to support North West stallholders to participate in the Taste of Tasmania, affect stallholder selection?

Answer: The General Manager took the question on notice

10. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 5 Questions without notice

Item No. 6 The Springs Development

LG(MP)R 15(2)(f)

SEXTON That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Deputy Lord Mayor Christie
Ruzicka
Sexton

The Chairman adjourned the meeting at 5:28 pm to conduct the closed portion of the meeting.

The meeting was reconvened at 5:29 pm.

Item 10 was then taken.

There being no further business the meeting closed at 5:29 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
13^th DAY OF december 2016.

CHAIRMAN