Agenda (Open Portion)

Council Meeting

Page 3

21/11/2016

Agenda (Open Portion)

Council Meeting

Page 5

21/11/2016

ALDERMEN:

Lord Mayor  Hickey

Deputy Lord Mayor  Christie

Alderman  Zucco

Alderman  Briscoe

Alderman  Ruzicka

Alderman  Sexton

Alderman  Burnet

Alderman  Cocker

Alderman  Thomas

Alderman  Reynolds

Alderman  Denison

Alderman  Harvey

APOLOGIES:

LEAVE OF ABSENCE:

Alderman Briscoe

Alderman Burnet

Alderman Thomas

The Chairman reports that she has perused the minutes of the meeting of the Open Portion of the Council meeting held on Monday, 7 November 2016, finds them to be a true record and recommends that they be taken as read and signed as a correct record.

RECOMMENDATION

That the Council resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager in accordance with the provisions of the Local Government (Meeting Procedures) Regulations 2015.

Agenda (Open Portion)

Council Meeting

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21/11/2016

That pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for a multiple dwelling at 23 Summerhill Road, West Hobart for the reasons outlined in the officer’s report attached to item 7.1.1 of the Open City Planning Committee agenda of 14 November 2016, and a permit containing the following conditions be issued:

GEN

The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN­16­00605­01 ­ 23 Summerhill Road ­ West Hobart ­ Final Planning Documents except where modified below.

Reason for condition

To clarify the scope of the permit.

TW

The use and/or development must comply with the requirements of TasWater as detailed in the form Submission to Planning Authority Notice, Reference No. TWDA 2016/00810­HCC dated 14/06/2016 as attached to the permit.

Reason for condition

To clarify the scope of the permit.

ENG sw4

The new stormwater connection on Hillside Crescent must be constructed and the proposed abandoned stormwater connection (one [1x] stormwater connection on Summerhill Road) sealed by Council at the owner’s expense, prior to first occupation.

Detailed engineering design drawings must be submitted and approved by

Council, prior to commencement of work.

The design drawings must:

·        Include the location of the proposed stormwater connection;

·        Include the size of the proposed stormwater connection appropriate to satisfy the needs of the development ;

·        Include the material of the proposed stormwater connection; and

·        Identify the interface between Council and private stormwater infrastructure.

All work required by this condition must be undertaken in accordance with the approved design drawings.

Advice:

·    Once the engineered drawing has been approved the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

·    Please note that once the condition endorsement has been issued the owner/developer will need to contact Council’s City Infrastructure Unit to initiate an application for a new stormwater service connection.

Reason for condition

To ensure the site is drained adequately.

ENG sw6

All stormwater from the proposed Unit 2 development (including roofed areas, ag drains, retaining wall ag drains and impervious surfaces ­ driveways etc) must be discharged to the Council’s infrastructure via the proposed new stormwater connection on Hillside Crescent prior to first occupation of Unit 2. All stormwater from Unit 1 (including roofed areas, ag drains, retaining wall ag drains and impervious surfaces ­ driveways etc) must be discharged to the Council’s infrastructure via a single existing stormwater connection on Summerhill Road prior to commencement of use.

All costs associated with works required by this condition are to be met by the owner.

Detailed engineering design drawings of the proposed stormwater drainage and connections to Council infrastructure must be submitted and approved by Council prior to commencement of work. The design drawing must be prepared by a suitably qualified person.

All work required by this condition must be undertaken in accordance with the approved design drawings.

Advice: Once the design drawing has been approved Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Reason for condition

To ensure that stormwater from the site will be discharged to a suitable Council approved outlet.

ENG 2

Vehicle safety barriers where required by Australian Standard AS/NZS2890.1:2004, compliant with AS/NZS1170.1:2002 must be installed prior to the first occupation.

If barriers are not required by AS/NZS2890.1:2004; a report, prepared by a suitably qualified Engineer, demonstrating that barriers are not required must be submitted and approved by Council prior to the issuing of any permit under the Building Act 2000.

If vehicle safety barriers are required, a certified vehicle crash barrier design/ report prepared by a suitably qualified Engineer, to satisfy the above requirements, must be submitted and approved by Council prior to the issuing of any permit under the Building Act 2000. All works, required by this condition must be undertaken in accordance with certified design/report.

Prior to the issuing of any Completion Certificate under the Building Act 2000, barriers must be inspected by a qualified engineer and a certification submitted to the Council, confirming that the installed barriers comply with the above requirement.

Advice:

·        If vehicle safety barriers are not required due to a drop of less than 600mm, the designers should make this clear on the drawings to help avoid unnecessary delays in building approval.

·        If wheelstops (i.e kerb 90 to 110mm high) are not required due to a drop of less than 150mm, the designers should make this clear on the drawings to help avoid unnecessary delays in building approval.

·        Designers are advised to consult the National Construction Code 2016 to determine if pedestrian handrails or safety barriers compliant with the NCC2016 are also required: http://www.abcb.gov.au/Resources/NCC.

·        Council does not consider a slope greater than 1 in 4 to constitute a lower level as described in AS/NZS 2890.1:2004 Section 2.4.5.3.

Reason for condition

To ensure the safety of users of the driveway / parking / highway reservation / adjacent properties and compliance with the relevant Australian Standard and the National Construction Code.

ENG 3

The driveway / parking area / manoeuvring area must be constructed in accordance with certified driveway detailed design drawings, prior to the first occupation of Unit 2.

The driveway / parking area / manoeuvring area design must be submitted and approved by Council, prior to the issuing of any permit under the Building Act 2000.

The driveway / parking area / manoeuvring area design must:

·     Be prepared and certified by a suitably qualified engineer that the design is in accordance with the Australian Standard AS/NZS2890.1:2004 (including the requirement for vehicle safety barriers and retaining walls where required), or that the design provides for a safe and efficient access.

Prior to the issuing of any Completion Certificate under the Building Act 2000, documents signed by a suitably qualified engineer, certifying the driveway / parking area / manoeuvring area has been constructed in accordance with the certified design drawings must be lodged with the Council.

Reason for condition

To ensure that safety of users of the driveway/parking and compliance with the relevant Australian Standard and the National Construction Code.

ENG 14

The driveway access must be constructed in accordance with certified driveway detailed design drawings, prior to the first occupation of Unit 2.

The driveway access design must be submitted and approved by Council, prior to the issuing of any permit under the Building Act 2000.

The driveway access design must:

·        Be prepared and certified by a suitably qualified engineer that the design is in accordance with the Australian Standard AS/NZS2890.1:2004 (including the requirement for pedestrian and vehicular sightlines, retaining walls and vehicular safety barriers), or that the design provides for a safe and efficient access.

·        Show dimensions, levels, gradients, transitions and other details as necessary to satisfy the above requirement.

All work required by this condition must be undertaken in accordance with the approved design drawings.

Reason for condition

To ensure that safety of users of the driveway/parking and compliance with the relevant Australian Standard and the National Construction Code.

ENG 1

The cost of repair of any damage to the Council infrastructure resulting from the implementation of this permit, must be met by the owners within 30 days of the completion of the development or as otherwise determined by the Council.

A photographic record of the Council infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works.

A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council infrastructure found on completion of works will be deemed to be the responsibility of the owner.

Reason for condition

To ensure that any of the Council infrastructure and/or site­related service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost.

ENG r1

The earth­retaining structures (i.e. embankments, retaining walls) within or supporting the highway reservation must not undermine the stability and integrity of the highway reservation and its infrastructure.

Detailed design drawings, structural certificates of the retaining structures within the Hillborough highway reservation must be submitted and approved, prior to the commencement of work and must:

1.       Be prepared and certified by a suitable qualified person and experienced engineer;

2.       Be designed in accordance with AS4678;

3.       Take into account any additional surcharge loadings as required by relevant Australian Standards;

4.       Take into account and reference accordingly any Geotechnical findings;

5.       Include structure certificate which notes the driveway will not transfer additional loads onto the existing retaining wall; and

6.       The structure certificated and/or drawings should note accordingly the above.

All work required by this condition must be undertaken in accordance with the approved select design drawing and structural certificates.

Advice: Once the design drawing has been approved the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement).

Reason for condition

To ensure that the stability and integrity of the Council’s highway reservation is not compromised by the development.

ENV 1

Sediment and erosion control measures sufficient to prevent sediment from leaving the site must be installed prior to any disturbance of the site. Sediment controls must be maintained until all areas of disturbance have been stabilized or re vegetated.

Advice: For further guidance in preparing a Soil and Water Management Plan (SWMP) – in accordance with Fact sheet 3 Derwent Estuary Program go to www.hobartcity.com.au development engineering standards and guidelines.

Reason for condition

To avoid the sedimentation of roads, drains, natural watercourses, Council land that could be caused by erosion and runoff from the development, and to comply with relevant State legislation.

ADVICE

The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, by­laws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit www.hobartcity.com.au for further information.

Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council.

CONDITION ENDORSEMENT

If a condition endorsement is required by a planning condition above, you will need to submit the relevant documentation to satisfy the condition, via the Condition Endorsement Submission on Council's online e­service portal.

Once approved, the Council will respond to you via email that the condition(s) has been endorsed (satisfied). Detailed instructions can be found at:

http://www.hobartcity.com.au/Development/Planning/How_to_obtain_a_condition_end orsement

BUILDING PERMIT

Building permit in accordance with the Building Act 2000; http://www.hobartcity.com.au/Development/Building
PLUMBING PERMIT

Plumbing permit under the Tasmanian Plumbing Regulations 2014; http://www.hobartcity.com.au/Development/Plumbing
OCCUPATION OF THE PUBLIC HIGHWAY

Permit to Open Up and Temporarily Occupy a Highway (for work in the road reserve);

http://www.hobartcity.com.au/Transport/Lighting_Roads_Footpaths_and_Street_Cleaning/Roads_and_Footpaths

WORK WITHIN THE HIGHWAY RESERVATION

Please note development must be in accordance with the Hobart City Council’s

Highways By ­law; http://www.hobartcity.com.au/Council/Legislation

DRIVEWAY SURFACING OVER HIGHWAY RESERVATION

If a coloured or textured surface is used for the driveway access within the Highway Reservation, the Council or other service provider will not match this on any reinstatement of the driveway access within the Highway Reservation required in the future.

Agenda (Open Portion)

Council Meeting

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21/11/2016

LORD MAYOR HICKEY and ALDERMAN REYNOLDS

Motion:

That:     1.    A report be provided regarding the potential for the City of Hobart to coordinate a bid for Hobart to become a member of the UNESCO Creative Cities Network in the category of literature.

2.    The report outline the process for making a bid, the potential interested partners and the costs and benefits associated with a successful bid and being recognised as an International City of Literature.

Rationale:
“In 2004 UNESCO (United Nations Educational, Scientific and Cultural Organisation) established the Creative Cities Network (UCCN) to promote cooperation with and among cities that have identified creativity as a strategic factor for sustainable urban development.

The cities which currently make up this network work together towards a common objective: placing creativity and cultural industries at the heart of their development plans at the local level and cooperating actively at the international level.

Joining the network must come from the city level government and involve relevant stakeholders and partners from the public and private sector. Cities must present a realistic action plan including specific projects, initiatives or policies to be executed in the next four years to implement the objectives of the Network. Initiatives do not need to be new; they may be programs and events that already happen, such as the work that takes place as part of the Creative Hobart strategy.

Applications need to focus primarily on one of the creative fields covered by the Network (crafts and folk arts, design, film, gastronomy, literature, media arts and music). If successful, Hobart would be awarded the title of an International City of Literature.

There are a number of other cities already in the International Cities of Literature network – including Dublin, Norwich, Barcelona, Dunedin, Reykjavik, Ljubljana and Prague.

The benefits of Hobart being listed as an International City of Literature would be international recognition of the literary heritage of the city, acknowledgement of the historical and contemporary place of writing in Tasmania, the influence of the City’s cultural strategy Creative Hobart, Hobart’s increasing reputation as a cultural tourism destination.

A bid from Hobart would focus on the multiple layers of the city’s literary heritage and the increasing importance and relevance of literature in contemporary life. Some highlights that could be featured in our bid:

•        The number and significance of literary awards given to Tasmanian writers – including the recent Man Booker Prize.

•        The Writers Festival and Writers Centre and their various activities that connect the state, national world in two-way exchanges.

•        The importance of the heritage collections, for example the Allport Family collection, the WL Crowther Collection and the Royal Society Library which was established in 1843 as the first outside of the UK.

•        Australia’s first book was published in Hobart in 1818. The first novel and book of essays were published in Hobart in 1831.

•        The first public library in Australia was the Hobart Mechanics Institute which opened in 1827.

•        The Theatre Royal which opened in 1837 is by far the oldest continuing theatre in Australia, with a rich history of bringing literature to life.

•        Tasmania has a very high rate per capita of writers.

•        The strength of multiple genres of writing that are being produced in Hobart today including poetry, fiction, non-fiction, academic, children’s, environmental, folk stories and heritage writing.

•        The thriving local publishing scene and number of books written about Tasmanian places, history and stories as well as a quarterly literary magazine.”

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Council Meeting

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21/11/2016

That:     1.    The Council implement an ongoing Hobart Food Trucks mobile food vendor program, subject to an annual report to the Council on the program’s implementation.

2.    The Council endorse the attached draft Hobart Food Trucks Program Guidelines and Permit Conditions, marked as Attachment  C to item 6.2 of the Open Community, Culture and Events Committee agenda of 9 November 2016.

3.    The General Manager be delegated the power to authorise the Hobart Food Trucks permits under Section 56C of the Vehicle and Traffic Act 1999 and the Parks, Recreation and Natural Areas By-Law, No. 5 of 2008.

4.    The General Manager be delegated the power to authorise administrative changes to the Hobart Food Trucks Program Guidelines and Permit Conditions as required throughout the implementation of the program.

5.    Permit applicants be required to provide evidence of their eligibility and evidence of the required insurances, vehicle and public health certification, rather than being assessed against a range of selection criteria.

6.    The permit fee for mobile food vendors to participate in the Hobart Food Trucks program be set at the following rates, with these rates to be adjusted annually to allow for CPI in full.  The permit fee is GST exclusive:

That:     1.       The Community Development Grants Program model continue to be delivered as it is presently with the following amendments:

(i)      The Creative Hobart grant allocation increase from $78,000 to $135,000 across the medium, small and Quick Response grant pools;

(ii)     The Community small grant allocation increase from $45,000 to $70,000;

(iii)    This increase in grant provision, totalling $97,000, be met initially by an additional allocation of $48,500 from general reserves in the current financial year, with $97,000 to be listed for consideration in the preparation of the draft 2017/2018 budget;

(iv)    The value of Creative Hobart small grants be changed to be from between $1,000 to $5,000 and Creative Hobart medium grants to change to between $7,000 to $15,000;

(v)     The value of Community small grants be changed to be from between $1,000 to $5,000;

(vi)    Creative Hobart grant applications from an individual or group of individuals that are under the auspice of an eligible organisation, be eligible;

(vii)   Major Cultural Organisations grants be available for three year funding;

(viii)  $50,000 be allocated from the Event Partnership pool of $460,000, reducing it to $410,000, in order to increase the Event Grant pool from $100,000 to $150,000, with this commencing in the 2017/2018 financial year;

(ix)    A separate $15,000 Venue Activation budget allocation be created to fund in-kind grant applications for use of City of Hobart venues.  This allocation is included in the proposed budget allocation increase in clause 1(iii) above; and

(x)     A requirement be included in all grant guidelines that any activities or events that are funded through the Community Development Grants Program that sell food must utilise waste reduction strategies and only provide compostable containers and utensils to customers.

2.      The current Council Policy - Applications for Grants - Community Development Division be amended as shown at Attachment A to supplementary item 11 of the Open Community, Culture and Events Committee agenda of 9 November 2016.

3.      The General Manager be delegated the authority to authorise administrative changes to the Community Development Program Grant guidelines, in line with the Council Policy - Applications for Grants - Community Development Division, as required throughout the implementation of the program.

4.      The need for a new Medium Cultural Organisations grant stream, which could operate under similar terms as the current Major Cultural Organisations stream, but which would require an additional funding allocation of $50,000, be reviewed following the next round of grants in February 2017, and if necessary be subject to a further report to the Council.

5.      A report be prepared regarding the preparation of conservation plans based on locations in the Council’s publication “Creative Hobart: A Guide to Creative Places”, including:

·   Alexandra Battery;

·   Princes Park Magazine;

·   Blinky Bill Point; and

·   Other areas requiring restoration due to WH&S and conservation needs.

That the Council endorse the draft City of Hobart submission to the Joint Select Committee on Future Gaming Markets, marked as Attachment B to supplementary item 12 of the Open Community, Culture and Events Committee agenda of 9 November 2016.

A recommendation will be submitted to the meeting.

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Council Meeting

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21/11/2016

That the Council formally adopt the financial statements for the year ended 30 June 2016, marked as Attachment A to item 6.1 of the Open Finance Committee agenda of 18 October 2016.

That:   1.    The Council approve the changes to the 2016/2017 Estimates listed in tables 4, 5, 7 and 9 marked as Attachment A to the Open Finance Committee agenda of 15 November 2016, detailing the financial impacts of which are to increase the underlying surplus by $1.20M, and to decrease the cash balance by $1.06M.

2.    The Council approve the allocation of the $0.674M 2015/2016 operating surplus to costs associated with the City Hall restoration at $0.13M and $0.544M for projects included in the 10 Year Capital Works Program.

That:   1.    The Council approve the implementation approach for the ‘No Business in Abuse’ pledge.

2.      The Council adopt the amended Hobart City Council Code for Tenders and Contracts, marked as Attachment A to item 6.5 of the Open Finance Committee agenda of 15 November 2016.

3.      The General Manager be authorised to finalise the Hobart City Council Code for Tenders and Contracts and arrange for it to be made available to the public in paper format from the Council’s Customer Service Centre and in an electronic format from Council’s website.

4.      The Council’s Purchasing Policy and Guidelines be distributed to Aldermen as soon as practicable.

That:   1.    The Council provide landowner consent to the lodging of a development application for a second floor restaurant above the existing Sandy Bay Bathing Pavilion.

2.    A further report be provided once the outcome of the development application process is known.

Agenda (Open Portion)

Council Meeting

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21/11/2016

That:  1.     The progress in implementing the Bushfire Management Strategy 2014 be noted and a formal review of the Strategy be undertaken in the 2018 calendar year.

2.    The completed 2015/2016, planned 2016/2017 and rolling 3-year (2016/2017 – 2018/2019) bushfire hazard reduction programs, be noted.

3.    Upon release of the new State Government Guideline for design and construction of firebreaks, a number of trial demonstration fire breaks, utilising the guidelines, be constructed to enable an assessment of their suitability to be undertaken.

(i)    The General Manager be delegated the authority to approve the selection and construction of trial demonstration firebreaks utilising the new guidelines within the City’s bushland reserve system.

4.    Consideration associated with the review of the draft bushfire management plans for Knocklofty, McRobies, Ridgeway and Waterworks Reserves be deferred until the Council determines its position on the adoption of the State Government Fire Break Guidelines.

5.    Hazard reduction burning and the fire trail enhancement program and maintenance activities be progressed, in accordance with the preliminary draft bushfire management plans.

6.    An appropriate joint media release be issued by the Lord Mayor and Chairman of the Parks and Recreation Committee at the appropriate time.

That:   1.    The Council approve the removal of two Blue Gum (Eucalyptus globulus) trees, located in the centre median at York Street (near the corner of Grace Street), Sandy Bay, due to their structural integrity and location.

2.    The replacement specimens be of a suitable native species, planted to match the existing landscape with the works to be undertaken as soon as practicable.

3.    The petitioners and nearby residents be advised to the Council’s decision including information on the programmed replanting.

That:   1.    The City-owned land along Salvator Rosa Glen Creek, located between Salvator Road and Corby Avenue, West Hobart (Title Reference 121385/1) be dedicated as Public Land as described under Section 177A (1) of the Local Government Act 1993 and incorporated as part of Knocklofty Reserve.

2.    The track renewal and signage works be programmed for 2017/2018 at an estimated cost of $38,000 to be funded from the Bushland and Reserves Asset Renewal Program.

3.    Annual maintenance costs estimated at $5,000 be considered for inclusion in the 2017/2018 Bushland and Reserves operating budget.

4.    A media release be issued at the appropriate time and local residents be advised of the Council’s decision.

That:   1.    Landlord approval be granted for the installation of a new turret head frame and aerials on an existing light pole, located at the Tasmanian Hockey Centre, 1 Bell Street, New Town, marked as Attachment B to item 6.4 of the Open Parks and Recreation Committee agenda of 10 November 2016.

2.    Hockey Tasmania be granted approval to enter into a sub-lease with Optus for the site as outlined in the report attached to item 6.4 of the Open Parks and Recreation Committee agenda of 10 November 2016, on the condition that the expiry of the sub-lease is to coincide with the expiry of the head lease in 2029.

Finance Committee

The committee concurs.

That:   1.    The Tasman Highway Memorial Bridge Preliminary Concept Design, marked as Attachment A to supplementary item 6.6 of the Open Parks and Recreation Committee agenda of 10 November 2016, be released for stakeholder consultation.

2.    A further report be provided to the Council outlining the results from the public consultation process and presenting a final concept design suitable for the lodgement of a formal planning application. 

The following items were discussed:-

Item No. 1          Minutes of the last meeting of the Closed portion of the Council Meeting

Item No. 2          Communication from the Chairman

Item No. 3          Leave of Absence

Item No. 4          Consideration of supplementary Items to the agenda

Item No. 5          Indications of pecuniary and conflicts of interest 

Item No. 6          City of Hobart 2017 Australia Day Awards - Citizen, Young Citizen and Community Event of the Year

LG(MP)R 15(2)(g)

Item No. 7          Carols by Candlelight 2016

LG(MP)R 15(2)(g)

Item No. 8          Franklin Square Public Art Project

LG(MP)R 15(2)(d)

Item No. 9          The Springs, kunanyi / Mount Wellington - Lease Agreement

LG(MP)R 15(2)(f)