Minutes of Parks and Recreation Committee Meeting

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

13/10/2016

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 13 October 2016 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Reynolds (Chairman)

Briscoe

Ruzicka

Sexton

Harvey

PRESENT: The Acting Lord Mayor R G Christie (Chairman), Aldermen J R Briscoe and E R Ruzicka.

In the absence of a quorum, the Acting Lord Mayor became an ex-officio member of the committee in accordance with Section 3 (A)(2) of the Council’s policy titled Meetings: Procedures and Guidelines.

APOLOGIES:

Alderman Sexton

Alderman Harvey

LEAVE OF ABSENCE:

Alderman Reynolds

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Zucco

Burnet

Cocker

Thomas

Denison

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the committee.

2. Confirmation of Minutes

Briscoe

That the minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 8 September 2016, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Acting Lord Mayor Christie
Briscoe
Ruzicka

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

No items were transferred.

6 Reports

6.1 Fire Hazard Abatement - Fees and Charges - Proposed Amendment

File Ref: F16/109148; 16/33, 45-1-2

Briscoe

That the recommendation contained in the report of the Program Leader Fire & Biodiversity, Group Manager Open Space and the Director Parks and City Amenity of 7 October 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Acting Lord Mayor Christie
Briscoe
Ruzicka

COMMITTEE RESOLUTION:

That the fees and charges for the City’s Fire Hazard Abatement Program within parks, reserves and open space, be amended for the 2016/2017 financial year in accordance with the below:

Type of Fee

Current fee

Proposed Fee

Fee Unit

Fire Hazard Abatement - Hazard Reduction Works
(via an external provider)

Full cost recovery

Per property

Administration Fee
(applied where the City initiates/procures works to reduce the risk of fire on property)

$50

(Inc GST)

$280

(Inc GST)

Per abatement

Delegation: Council

6.2 Draft Fern Tree Park Visitor Node Master Plan - Community Engagement

File Ref: F16/110049; 70-19-1

Briscoe

That the recommendation contained in the report of the Senior Park Planner, Group Manager Open Space and the Director Parks and City Amenity of 7 October 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Acting Lord Mayor Christie	Ruzicka
Briscoe

COMMITTEE RESOLUTION:

That: 1. The Draft Fern Tree Park Visitor Node Master Plan 2016, marked as Attachment A to item 6.2 of the Open Parks and Recreation Committee agenda of 13 October 2016, be endorsed for community engagement for a four week period during November and December 2016.

2. A further report be provided detailing the outcome of the community engagement and the amended final Master Plan.

Delegation: Council

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F16/113362

Ruzicka

That the recommendation contained in the report of the Executive Officer Parks and City Amenity of 6 October 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Acting Lord Mayor Christie
Briscoe
Ruzicka

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Salamanca Lawns

File Ref: F16/109053; 13-1-9: 70-64-1

RUZICKA

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Acting Lord Mayor Christie
Briscoe
Ruzicka

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

No questions were asked at the meeting.

10. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Reports

Item No. 4.1 Queens Domain Foreshore

LG(MP)R 15(2)(f)

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6 Questions Without Notice

Briscoe

That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Acting Lord Mayor Christie
Briscoe
Ruzicka

The Chairman adjourned the meeting at 5.20 pm to conduct the closed portion of the meeting.

The meeting was reconvened at 5.23 pm.

Item 10 was then taken.

There being no further business the meeting closed at 5.24 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
10^th DAY OF november 2016.

CHAIRMAN