Minutes of City Infrastructure Committee Meeting

Minutes (Open Portion)

City Infrastructure Committee Meeting

Page 3

26/10/2016

Minutes of the City Infrastructure Committee Meeting (Open Portion) held on Wednesday, 26 October 2016 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Burnet (Chairman)

Deputy Lord Mayor Christie

Reynolds

Denison

Harvey

PRESENT: Alderman H C Burnet (Chairman), the Deputy Lord Mayor Alderman R G Christie, Aldermen A M Reynolds and W F Harvey.

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

ALDERMEN

Lord Mayor Hickey

Zucco

Briscoe

Ruzicka

Sexton

Cocker

Thomas

Alderman Harvey left the meeting at
5.03 pm and returned at 5.04 pm.

The Deputy Lord Mayor was present for items 1 to 6.4 and left the meeting at
5.31 pm.

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the committee.

2. Confirmation of Minutes

Reynolds

That the minutes of the Open Portion of the City Infrastructure Committee meeting held on Wednesday, 21 September 2016, be confirmed as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Deputy Lord Mayor Christie
Reynolds
Harvey

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated.

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 Amendments to the Municipal Map

File Ref: F16/113154

Harvey

That the recommendation contained in the report of the Manager Road and Environmental Engineering and Director City Infrastructure of 19 October 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Deputy Lord Mayor Christie
Reynolds
Harvey

COMMITTEE RESOLUTION:

That: 1. The Council approve the following amendments to the Council’s Municipal Map:

STREET	LOCATION	PROPOSED CLASSIFICATION
Southern Outlet, South Hobart	Footpath on western side of Southern Outlet / Macquarie Street intersection	Constructed road
Hillborough Road, South Hobart	Sealed road within Wellesley Park	Constructed road (carriageway only)
Summerhill Road, West Hobart	Land from Bimbadeen Court to the extent of the Crown licence to 51 Summerhill Road	Unconstructed road
Morrison Street and Castray Esplanade, Battery Point	Land derived from the transfer of three lots from TasPorts to Hobart City Council along Morrison Street and Castray Esplanade	Constructed road
Castray Esplanade, Battery Point	Road and footpath outside 13-17 Castray Esplanade and CSIRO, opposite 19-21 Castray Esplanade	Constructed road
Montagu Street, Mount Stuart	Road adjacent to 3B Montagu Street	Constructed road

2. The Council’s resolution be published in the Tasmanian Government Gazette.

Delegation: Council

6.2 Port of Hobart - Export of Timber Products - Potential Impact on Macquarie and Davey Streets, Hobart

File Ref: F16/116164

Reynolds

That the recommendation contained in the report of the Manager Traffic Engineering and Director City Infrastructure of 19 October 2016, be adopted, amended by the addition of the following Clause 2:

“2. That the Council write to the Minister for Resources and the Minister for Infrastructure to request a meeting to discuss the following matters:

(i) With the existing pressures on Davey and Macquarie Streets, together with the current cumulative impact of truck movements on the condition of the road, the Council is concerned that the proposed increase of truck movements on these arterial roads will have a major negative impact on the traffic network and physical structure of the road.

(ii) As Evans Street is becoming a main thoroughfare for pedestrian traffic, particularly given the increased cruise ship arrivals and the surrounding area becoming an important public entertainment precinct, the potential impact on pedestrian safety is a particular concern given the new movements of trucks accessing the Port of Hobart via Evans Street.

(iii) Whether the Minister anticipates additional truck movements within the City with the anticipated increased level of forestry activity?”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Deputy Lord Mayor Christie
Reynolds
Harvey

COMMITTEE RESOLUTION:

That: 1. The Council note the correspondence of the Minister for Resources regarding the use of the Port of Hobart for the export of woodfibre residues and the resultant impact on Macquarie Street and Davey Street, Hobart, marked as Attachment A to item 6.2 of the Open City Infrastructure Committee agenda of 26 October 2016.

2. The Council write to the Minister for Resources and the Minister for Infrastructure to request a meeting to discuss the following matters:

(iii) Whether the Minister anticipates additional truck movements within the City with the anticipated increased level of forestry activity?

Delegation: Council

6.3 Sandy Bay Road Walking and Cycling Project - Safety and Uptake

File Ref: F16/91526

Harvey

That the recommendation contained in the report of the Manager Traffic Engineering and Director City Infrastructure of 18 October 2016, be adopted, as amended by the addition of the following Clause 2:

“2. An appropriate media release be issued in relation to the successful completion of Stage 1 of the Sandy Bay Road Walking and Cycling project.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Deputy Lord Mayor Christie
Reynolds
Harvey

COMMITTEE RESOLUTION:

That: 1. The report of the Manager Traffic Engineering and the Director City Infrastructure titled ‘Sandy Bay Road Walking and Cycling Project – Safety and Uptake’ be received and noted.

2. An appropriate media release be issued in relation to the successful completion of Stage 1 of the Sandy Bay Road Walking and Cycling project.

Delegation: Council

6.4 Hobart Bicycle Advisory Committee Meeting Notes

File Ref: F16/117654; 37-1-4

DEPUTY LORD MAYOR

That the recommendation contained in the report of the Director City Infrastructure of 18 October 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Deputy Lord Mayor Christie
Reynolds
Harvey

COMMITTEE RESOLUTION:

That the draft notes of the Hobart Bicycle Advisory Committee meeting held on 21 September 2016 be received and noted.

Delegation: Committee

6.5 Greenhouse Gas Emissions and Energy Use - 2015-2016 Annual Report

File Ref: F16/94332; 17-50-11

Reynolds

That the recommendation contained in the report of the Group Manager Infrastructure Planning of 18 October 2016, be adopted, amended by the addition of the following Clause 3:

“3. Further information be provided on the collection of scope 3 emissions from business travel, including corporate air travel.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Reynolds
Harvey

COMMITTEE RESOLUTION:

That: 1. A further report be provided in 12 months on the City’s corporate greenhouse gas emissions and energy use, including a new Energy Savings Action Plan for the period 2018 to 2020.

2. Opportunities for positive media in relation to the the City’s emissions and energy reductions be sought.

3. Further information be provided on the collection of scope 3 emissions from business travel, including corporate air travel.

Delegation: Committee

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F16/118331

Reynolds

That the recommendation contained in the report of the Executive Officer City Infrastructure of 18 October 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Reynolds
Harvey

COMMITTEE RESOLUTION:

That the information be received and noted.

Delegation: Committee

8. Responses to Questions without Notice

Regulation 29(3) Local Government (Meeting Procedures) Regulations 2015.
File Ref: 13-1-10

8.1 Utilisation of Bus Shelter in Macquarie Street

File Ref: F16/113226; 13-1-10

Reynolds

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Reynolds
Harvey

Delegation: Committee

8.2 On-street Parking

File Ref: F16/113350; 13-1-10

REYNOLDS

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Reynolds
Harvey

Delegation: Committee

9. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

9.1 Cycling South Minutes

File Ref: 13-1-10

BURNET

Question: Is it possible to include the Cycling South minutes on the City Infrastructure Committee agenda?

Answer: The Director City Infrastructure advised that the Cycling South minutes can be included on the City Infrastructure Committee agenda in future.

9.2 Parking Spaces for Outdoor Dining

File Ref: 13-1-10

BURNET

Question: In relation to using parking spaces for outdoor dining, can further details be provided in relation to the costs associated with setting up or using parking spaces for this purpose?

Answer: The Director City Infrastructure took the question on notice.

10. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4 Committee Action Status Report

Item No. 4.1 Committee Actions - Status Report

LG(MP)R 15(2)(b) and (f)

Item No. 5 Questions Without Notice

HARVEY That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Burnet
Reynolds
Harvey

COMMITTEE RESOLUTION:

That the items be noted.

Delegation: Committee

The Chairman adjourned the meeting at 5.46 pm to conduct the closed portion of the meeting.

The meeting was reconvened at 5.47 pm.

Item 10 was then taken.

There being no further business the meeting closed at 5.47 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
16^th DAY OF november 2016.

CHAIRMAN