Minutes of Finance Committee Meeting

Minutes (Open Portion)

Finance Committee Meeting

Page 3

13/9/2016

Finance Committee Meeting (Open Portion) held on Tuesday, 13 September 2016 at 5:00 pm in the Lady Osborne Room, Town Hall.

COMMITTEE MEMBERS

Thomas (Chairman)

Deputy Lord Mayor Christie

Zucco

Ruzicka

Sexton

APOLOGIES: Nil.

LEAVE OF ABSENCE: Nil.

PRESENT: Alderman D C Thomas (Chairman), the Deputy Lord Mayor Alderman R G Christie, Aldermen M Zucco, E R Ruzicka, P T Sexton, H C Burnet, P S Cocker, A M Reynolds and W F Harvey.

ALDERMEN

Lord Mayor Hickey

Briscoe

Burnet

Cocker

Reynolds

Denison

Harvey

Alderman Cocker was co-opted to the committee for items 6.2 to 8.

Alderman Ruzicka left the meeting at
6.47 pm and was not present for items 6.1 to 8.

1. Co-Option of a Committee Member in the event of a vacancy

No Aldermen were co-opted to the committee.

2. Confirmation of Minutes

RUZICKA

That the minutes of the Open Portion of the Finance Committee meeting held on Tuesday, 16 August 2016, were submitted for confirmation as an accurate record.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Ruzicka
Sexton

COMMITTEE RESOLUTION:

That the minutes of the Open Portion of the Finance Committee meeting held on Tuesday, 16 August 2016, be confirmed as an accurate record.

The minutes were signed.

3. Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

No supplementary items were received.

4. Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

No interest was indicated

5. Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

No items were transferred.

6 Reports

6.1 Adoption of Guarantee of Loans Policy

File Ref: F16/100663

ZUCCO

That the recommendation contained in the report of the Director Financial Services of 8 September 2016, be adopted amended by the following:

“The provisions within the policy not apply retrospectively.”

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Sexton

COMMITTEE RESOLUTION:

That 1 The Council approve the draft policy titled Guarantee of Loans marked as Attachment A to item 6.1 of the Open Finance Committee agenda of 13 September 2016.

2. The provisions within the policy not apply retrospectively.

Delegation: Council

DEPUTY LORD MAYOR

That Alderman Cocker be co-opted to the committee.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Sexton

6.2 Financial Impact and Risk of Direct Investment in Property and Investment in Home Grown Rural and Community Financial Institutions

File Ref: F16/83512

DEPUTY LORD MAYOR

That the recommendation contained in the report of the Director Financial Services of 7 September 2016, be adopted, amended by the following:

1. The word borrowing to be incorporated into the recommendation.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Sexton
Cocker

COMMITTEE RESOLUTION:

That: 1. The Council reaffirm its decision to proceed with a detailed external review of its investment approach.

2. The Council’s approach to ethical investments and borrowings, and in particular the matters raised in the petition presented to the Council at its meeting of 9 May 2016, form part of that review.

Delegation: Council

6.3 TasWater Dividends

File Ref: F16/101960; 41-5-17

ZUCCO

That the recommendation contained in the memorandum of the Director Financial Services of 7 September 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Sexton
Cocker

COMMITTEE RESOLUTION:

That the information contained in the memorandum of the Director Financial Services of 7 September 2016 titled “TasWater Dividends” be received and noted.

Delegation: Committee

6.4 Occupancy Rates - Multi-Storey Car Parks as at 30 June 2016

File Ref: F16/101566; 35-7-1

SEXTON

That the recommendation contained in the memorandum of the Operations Manager - Car Parks, Group Manager Parking Operations and Director Financial Services of 7 September 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Sexton
Cocker

COMMITTEE RESOLUTION:

That the information contained in the memorandum of the Operations Manager – Car Parks and the Group Manager Parking Operations of 7 September 2016 titled “Occupancy Rates - Multi-Storey Car Parks as at 30 June 2016”, be received and noted.

Delegation: Committee

6.5 Outstanding Parking Debt - 30 June 2016

File Ref: F16/82587; 20-10-1

DEPUTY LORD MAYOR

That the recommendation contained in the report of the Group Manager Parking Operations and Director Financial Services of 7 September 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas	Zucco
Deputy Lord Mayor Christie
Sexton
Cocker

COMMITTEE RESOLUTION:

That in accordance with the Council policy, Outstanding Debts – Collecting, Reporting and Writing Off, approval be given to write off a total of 3,784 unpaid parking meter and traffic fines, valued at $217,355.49 which are:

· Over two years old;

· Have a status of ‘No Further Action’; and

· Have been deemed ‘non-collectable’.

Delegation: Committee

6.6 Outstanding Long Term Parking Debts as at 31 August 2016

File Ref: F16/99857

DEPUTY LORD MAYOR

That the recommendation contained in the memorandum of the Manager Finance and Director Financial Services of 7 September 2016, be adopted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas	Zucco
Deputy Lord Mayor Christie
Sexton
Cocker

COMMITTEE RESOLUTION:

That the information contained in the memorandum of the Manager Finance and Director Financial Services of 7 September 2016 titled “Outstanding Long Term Parking Debts as at 31 August 2016”, be received and noted.

Delegation: Committee

7 Committee Action Status Report

7.1 Committee Actions - Status Report

File Ref: F16/102484

ZUCCO

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Sexton
Cocker

COMMITTEE RESOLUTION:

That the information be received and noted.

8. Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

8.1 Council Flat

File Ref: 13-1-10

COCKER

Question: Could the General Manager please advise of the long term plan for the Council’s house located on the Parking Deck?

Answer: The General Manager took the question on notice.

8.2 Update on Council Borrowings

File Ref: 13-1-10

ZUCCO

Question: Could the General Manager please provide an update on the Council’s current borrowings and interest rates and the possibility of retiring any debts?

Answer: The General Manager took the question on notice.

9. Closed Portion of the Meeting

The following items were discussed: -

Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2 Consideration of supplementary items to the agenda

Item No. 3 Indications of pecuniary and conflicts of interest

Item No. 4.1 Giblin Street, Lenah Valley

LG(MP)R 15(2)(i)

Item No. 4.2 Battery Point Slipyards

LG(MP)R 15(2)(c)(ii)

Item No. 4.3 Hobart Council Centre

LG(MP)R 15(2)(c)(ii) and (f)

Item No. 4.4 Sandy Bay Retail Precinct

LG(MP)R 15(2)(f)

Item No. 4.5 Farm Gate Market

LG(MP)R 15(2)(g)

Item No. 4.6 Write-Off Of Debts

LG(MP)R 15(2)(g)

Item No. 4.7 Outstanding Sundry Debts

LG(MP)R 15(2)(g)

Item No. 5.1 Committee Actions - Status Report

LG(MP)R 15(2)(g)

Item No. 6 Questions without notice

SEXTON

That the items be noted.

MOTION CARRIED

VOTING RECORD

AYES	NOES
Thomas
Deputy Lord Mayor Christie
Zucco
Sexton
Cocker

COMMITTEE RESOLUTION:

That the items be noted.

The Chairman adjourned the meeting at 5.01 pm to conduct the closed portion of the meeting.

The meeting reconvened at 6.42 pm.

Item 6.1 was then taken.

There being no further business the meeting closed at 7.13 pm.

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
18^th DAY OF october 2016.

CHAIRMAN