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Minutes Open Portion of the council meeting Monday, 22 August 2016 AT 5:12 pm Council Chamber, Town Hall |
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Minutes Open Portion of the council meeting Monday, 22 August 2016 AT 5:12 pm Council Chamber, Town Hall |
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Minutes (Open Portion) Council Meeting |
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22/8/2016 |
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PRESENT, APOLOGIES AND LEAVE OF ABSENCE
3. Communication from the Chairman
4. Notification of Council Workshops
7. Consideration of Supplementary Items
8. Indications of Pecuniary and Conflicts of Interest
9. Council Acting as Planning Authority
Community, Culture and Events Committee
11 Major Cultural Organisations - Grant Recommendations 2016/2017.
12 Event Partnerships - Grant Recommendations 2016/2017
13 Formal Adoption of Amended Rates and Charges Policy
Parks and Recreation Committee
14 2016/2017 Fees and Charges - Proposed Amendments
Special Report – General Manager
10 Professional Development Application - Alderman Harvey
16. Closed Portion of the Meeting
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Minutes (Open Portion) Council Meeting |
Page 4 |
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22/8/2016 |
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PRESENT:
The Lord Mayor Alderman S L Hickey,
The Deputy Lord Mayor Alderman R G Christie,
Aldermen J R Briscoe, E R Ruzicka,
P T Sexton, H C Burnet,
P S Cocker, D C Thomas, A M Reynolds, T M Denison and W F Harvey.
Alderman Burnet left the meeting at 5.40 pm after declaring an interest in item 10 and returned at 5.46 pm.
APOLOGIES:
Nil.
LEAVE OF ABSENCE:
Alderman M Zucco.
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The Chairman reports that she has perused the minutes of the meeting of the Open Portion of the Council meeting held on Monday, 8 August 2016, finds them to be a true record and recommends that they be taken as read and signed as a correct record.
Ruzicka That the minutes be confirmed. |
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MOTION CARRIED VOTING RECORD
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Are there any items, which the meeting believes, should be transferred from this agenda to the closed agenda or from the closed agenda to the open agenda, in accordance with the procedures allowed under Section 15 of the Local Government (Meeting Procedures) Regulations 2015?
No items were transferred.
3.1 PLAQUE FROM THE HMAS ADELAIDE
The Lord Mayor noted the presentation of a plaque to the Council by Captain Paul Karpo Mandziy, Commander of the HMAS Adelaide at an exchange of plaques which occurred on 19 August 2016.
It was noted that no workshops had been conducted since the last Council meeting.
No questions were received.
No petitions were received.
Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.
Where supplementary items may be submitted for consideration, the Council
must resolve to consider them, by an absolute majority.
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That the Council resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager in accordance with the provisions of the Local Government (Meeting Procedures) Regulations 2015.
No supplementary items were received. |
Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.
Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.
The following interest was indicated:
1. Alderman Burnet - item 10.
THOMAS
BRISCOE That the Council deal with items 12 to 15 next.
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MOTION CARRIED VOTING RECORD
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Item 12 was then taken.
In accordance with the provisions of Part 2 Regulation 25 of the Local Government (Meeting Procedures) Regulations 2015, the intention of the Council to act as a planning authority pursuant to the Land Use Planning and Approvals Act 1993 is to be noted.
In accordance with Regulation 25, the Council will act as a planning authority in respect to those matters appearing under this heading on the agenda, inclusive of any supplementary items.
The Council is reminded that in order to comply with Regulation 25(2), the General Manager is to ensure that the reasons for a decision by a Council or Council Committee acting as a planning authority are recorded in the minutes.
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9.1 Constitution Dock (Franklin Wharf, Part of CT. 166995/1, Hobart - Take-Away Food Punt and Signage PLN-16-00469-01 - File Ref: F16/89722; P1841653 Ref: Special Open CPC 3.1.1, 22/8/2016 Application Expiry Date: 2 September 2016 Extension of Time: Not applicable |
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That pursuant to the Sullivans Cove Planning Scheme 1997, the Council approve the application for a Take-Away Food Punt and signage at Constitution Dock (Franklin Wharf, Part of CT. 166995/1) for the reasons outlined in the officer’s report attached to item 3.1.1 of the Special Open City Planning Committee agenda of 22 August 2016, and a permit containing the following conditions be issued: GEN The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN160046901 Constitution Dock (Franklin Wharf, Part of CT. 166995/1) Hobart Final Planning Documents except where modified below. Reason for condition To clarify the scope of the permit. TW The use and/or development must comply with the requirements of TasWater as detailed in the form Submission to Planning Authority Notice, Reference No. TWDA 2016/00599HCC dated 13/05/16 as attached to the permit. Reason for condition To clarify the scope of the permit. THC The use and/or development must comply with the requirements of the Tasmanian Heritage Council as detailed in the Notice of Heritage Decision, Works Application No. 5016 dated 5 July 2016, as attached to the permit. Reason for condition To clarify the scope of the permit. PLNs1 The size of the lettering on the awning sign must not exceed 0.25m (250mm) in height. Reason for condition To ensure compliance with Schedule 4 of the Sullivans Cove Planning Scheme 1997. ADVICE The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, bylaws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit www.hobartcity.com.au for further information. Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council. Building permit in accordance with the Building Act 2000
Plumbing permit
under the Tasmanian Plumbing Regulations 2014 Special Connection Permit (Trade Waste)
in accordance with
the Plumbing Regulations
2014 and the Tasmanian Plumbing Code Food Business Plans Approved/endorsed plans
for a food business fit out, under the Building Code of
Australia National Construction Code Tas Part H102 for food premises which must
have regard to the FSANZ
Food Safety Standards; Food business registration in accordance with
the Food Act
2003 Waste disposal Top ten tips Fees and charges If you do not have access to the Council’s electronic web page, please phone the Council (City Planning) on telephone (03) 6238 2715 for assistance. burnet That the recommendation be adopted. |
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MOTION CARRIED VOTING RECORD
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9.2 2 Davies Avenue, Queens Domain - Partial Demolition, Alterations, Extension, Fencing and Associated Hydraulic Infrastructure PLN-16-00674-01 - File Ref: F16/90534; S72-025-16 Ref: Special Open CPC 3.2.1, 22/8/2016 Application Expiry Date: 8 September 2016 Extension of Time: Not applicable |
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That pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for partial demolition, alterations, extension, fencing and associated hydraulic infrastructure at 2 Davies Avenue, Hobart for the reasons outlined in the officer’s report attached to item 3.2.1 of the Special Open City Planning Committee agenda of 22 August 2016, and a permit containing the following conditions be issued: GEN The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN160067401 2 Davies Avenue Queens Domain Final Planning Documents except where modified below. Reason for condition To clarify the scope of the permit. ENGsw4 Any new stormwater connection required must be constructed and existing connection to be abandoned must be sealed by the Council at the owner’s expense, prior to issue of a Certificate of Completion. Detailed design drawings and calculations must be submitted and approved, prior to issue of any consent under the Building Act 2000. The detailed design drawings must include: (i) the location of the proposed connection; and (ii) the size of the connection appropriate to satisfy the needs of the development; and (iii) a longsection of the proposed connection clearly showing all potential clashes and cover; and (iv) material of the connection; and (v) clearly distinguish between public and private infrastructure. All work required by this condition must be undertaken in accordance with the approved detailed design drawings. Advice: Once the detailed design drawings have been approved the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement). Please note that once the condition endorsement has been issued you will need to contact Council’s City Infrastructure Unit to initiate an application for service connection. Reason for condition To ensure the site is drained adequately. ENV1 Sediment and erosion control measures sufficient to prevent sediment from leaving the site must be installed prior to any disturbance of the site. Sediment controls must be maintained until all areas of disturbance have been stabilized or re vegetated. Advice: For further guidance in preparing a Soil and
Water Management Plans (SWMP) –
in accordance with Fact sheet 3 Derwent
Estuary Program go to Reason for condition To avoid the sedimentation of roads, drains, natural watercourses, the Council land that could be caused by erosion and runoff from the development, and to comply with relevant State legislation.
Excavation and/or disturbance must not recommence unless and until approval is granted from the Council’s Senior Cultural Heritage Officer. Reason for condition To ensure that the work complies with the conservation principles, processes and practices set down in the Burra Charter, in accordance with Section E13.10 of the Hobart Interim Planning Scheme 2015 and to ensure the preservation of any remnant heritage artefacts uncovered are assessed professionally for their potential historical/cultural worth and for their contribution to an understanding of the site and its surrounds. HER 7 Archival quality annotated photographs and drawings of the building and features for demolition must be recorded prior to commencement of work. The photographs and drawings must be submitted and approved, prior to the commencement of construction work. The photographs and drawings must include: (i) Each elevation of the building earmarked for demolition; (ii) The interior of the building; (iii) Any early/historic architectural detailing of the building.
The recording must contain both electronic and hard copy colour images with cross referencing of all photographs to “as existing” plan showing the location and orientation of the camera. Advice: Once the annotated photographs and drawings have been approved the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement). Reason for condition To ensure recognition of the historic cultural heritage significance of the place. HER 8 Salvage must be undertaken to ensure the protection and/or reuse of any heritage fabric that can be satisfactorily reused. Documentation must be submitted for approval prior to the commencement of work. The documents must outline the proposed salvage, retrieval and recycle options of the following building fabric, to satisfy the above requirement: (i) weatherboards; (ii) windows; (iii) doors; (iv) any other joinery items.
All work required by this condition must be undertaken in accordance with the approved documents. Advice: Once the documents have been approved the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement). Reason for condition To ensure that demolition in whole or part of a place within the cultural heritage precinct does not result in the loss of historic cultural heritage values unless there are exceptional circumstance. ADVICE The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, bylaws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit www.hobartcity.com.au for further information. Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council. Condition endorsement As a condition endorsement is required by planning conditions above (ENGsw4, HER7 & HER8), please forward documentation required to satisfy the condition to rfi information@hobartcity.com.au, clearly identifying the planning permit number, address and the condition to which the documentation relates. Once approved, the Council
will respond to you via email that the condition/s has been endorsed (satisfied). Detailed instructions can be found at Building permit Building permit
in accordance with the Building Act 2000; Plumbing permit
under the Tasmanian Plumbing Regulations 2014; Storm water Please note that in addition to a building and/or plumbing permit, development must be in accordance with the Hobart City Council’s Hydraulic Services By law. Storm water/roads/access Services to be designed and constructed in accordance with the (IPWEA) LGAT standard drawings. Waste disposal Top ten tips Fees and charges Dial before
you dig
Harvey That the recommendation be adopted.
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MOTION CARRIED VOTING RECORD
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9.3 40 Elizabeth Street and Adjacent Road Reservation, Hobart - Demolition and New Building for General Retail and Hire and Business and Professional Services PLN-16-00152-01 - File Ref: F16/90553; P5663452 Ref: Special Open CPC 3.2.2, 22/8/2016 Application Expiry Date: 3 October 2016 Extension of Time: Not applicable |
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That pursuant to the Hobart Interim Planning Scheme 2015, the Council approve the application for demolition and new building for general retail and hire and business and professional services at 40 Elizabeth Street, Hobart for the reasons outlined in the officer’s report attached to item 3.2.2 of the Special Open City Planning Committee agenda of 22 August 2016, and a permit containing the following conditions be issued: GEN The use and/or development must be substantially in accordance with the documents and drawings that comprise PLN160015201 40 Elizabeth Street Hobart Final Planning Documents except where modified below. Reason for condition To clarify the scope of the permit. TW The use and/or development must comply with the requirements of TasWater as detailed in the form Submission to Planning Authority Notice, Reference No. TWDA 2016/00197HCC dated 12/7/16 as attached to the permit. Reason for condition To clarify the scope of the permit. PLN s1 Each of the office levels in the building must provide a minimum of two bicycle parking/storage spaces prior to the first occupation of the office space. Reason for condition To provide onsite bicycle parking consistent with the parking and access code. ENGsw4 The development must be drained to Council infrastructure. Any new stormwater connection(s) required must be constructed, and existing redundant connections must be sealed, by the Council at the owner’s cost prior to issue of a Certificate of Completion. Detailed design drawings showing both existing and proposed services must be submitted and approved, prior to issue of any consent under the Building Act 2000. The detailed design drawings must include: (i) the location of the proposed connections and all existing connections; (ii) the size of the connection(s) such that they are appropriate to service the development; (iii) long-sections of the proposed connection(s) clearly showing any nearby services, cover, size, material and delineation of public and private infrastructure; and (iv) be checked and certified by a qualified and experienced engineer. All work required by this condition must be undertaken in accordance with the approved detailed design drawings. Advice: Once the detailed design drawings have been approved the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement). Please note that once the condition endorsement has been issued you will need to contact Council’s City Infrastructure Division to initiate an application for service connection. Reason for condition To ensure the site is drained adequately. ENG 1 The cost of repair of any damage to the Council infrastructure resulting from the implementation of this permit, must be met by the owners within 30 days of the completion of the development or as otherwise determined by the Council. A photographic record of the Council infrastructure adjacent to the subject site must be provided to the Council prior to any commencement of works. A photographic record of the Council’s infrastructure (e.g. existing property service connection points, roads, buildings, stormwater, footpaths, driveway crossovers and nature strips, including if any, pre existing damage) will be relied upon to establish the extent of damage caused to the Council’s infrastructure during construction. In the event that the owner/developer fails to provide to the Council a photographic record of the Council’s infrastructure, then any damage to the Council infrastructure found on completion of works will be deemed to be the responsibility of the owner. Reason for condition To ensure that any of the Council infrastructure and/or siterelated service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost. ENGR 1 The excavation, footings and/or building within or supporting the highway reservation must not undermine the stability and integrity of the highway reservation and its infrastructure. Detailed design drawings and structural certificates of the excavation, footings and/or building within or supporting the Collins Street and Elizabeth Street highway reservation must be submitted and approved, prior to the commencement of work and must: (i) Be prepared and certified by a suitable qualified person and experienced engineer; (ii) Not undermine the stability of the highway reservation; (iii) Take into account any additional surcharge loadings as required by relevant Australian Standards; (iv) Take into account and reference accordingly any Geotechnical findings; (v) Detail any mitigation measures required, in particular how the pavers within the Collins Street and Elizabeth Street highway reservation will not be damaged; and (vi) The structure certificated and/or drawings should note accordingly the above. All work required by this condition must be undertaken in accordance with the approved select design drawing and structural certificates. Advice: Once the design drawing has been approved the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement). Reason for condition To ensure that the stability and integrity of the Council’s highway reservation is not compromised by the development. ENG s1 The cost of any alterations to the Council’s or thirdparty infrastructure, including the site’s service connection points, incurred as a result of the proposed development works must be met by the owner. Reason for condition To ensure that any of the Council infrastructure and/or siterelated service connections affected by the proposal will be altered and/or reinstated at the owner’s full cost. ENG s2 The Council pavers within the title of the property that will be removed as part of the development must be removed and transported to Council’s depot, prior to the commencement of works. The pavers must not be damaged during the removal. Advice: Please contact Council on 62382711 to arrange the storage of the pavers. Reason for condition To ensure Council’s infrastructure is protected. ENV2 Sediment and erosion control measures sufficient to prevent sediment from leaving the site must be installed, prior to the commencement of work and maintained until such time as all disturbed areas have been stabilised and/or restored or sealed to the Council’s satisfaction. A soil and water management plan (SWMP) must be submitted and approved, prior to the commencement of work. The SWMP must: (a) be prepared in accordance with
the Soil and
Water Management on
Building and Construction Sites
fact sheets (Derwent Estuary Program, 2008). All work required by this condition must be undertaken in accordance with the approved SWMP. Advice: Once the SWMP has been approved the Council will issue a condition endorsement (see general advice on how to obtain condition endorsement). Reason for Condition To avoid the pollution and sedimentation of roads, drains and natural watercourses that could be caused by erosion and runoff from the development. SURV 8 The applicant, at no cost to the Council shall have prepared, entered into, and have registered at the Land Titles Office, a deed pursuant to Section 75CA of the Conveyancing and Law of Property Act 1884 for the awning encroachment over Collins and Elizabeth Streets, prior to the issue of a completion certificate. Advice: A Section 75CA Conveyancing & Law of Property Act 1884 ) certificate for the occupation of a Highway requires that the encroachment is a minimum 2.40 metres above the footpath or 4.25 metres above the road carriageway. A 600mm set back from the back of kerb may also be required. The applicant must prepare and forward the required instrument pursuant to section 75CA Conveyancing & Law of Property Act 1884, including a survey plan of the encroachment (certified by a registered surveyor), the associated $220 Council application fee and the Land Titles Office registration fee, to the Council for execution and subsequent registration within the Land Titles Office. Reason for Condition To ensure that the proposed or existing building encroachment over Collins and Elizabeth Streets are formalised in accordance with statutory provisions. Part 5 r1 Part 5 1 The owner(s) of the property must enter into an agreement with the Council pursuant to Part 5 of the Land Use Planning and Approvals Act 1993 with respect to the protection of excavation, footings and/or building adjacent to the Collins Street and Elizabeth Street highway reservation prior to the commencement of work. The owner must not undertake any works at any time (including excavation and building) that will have any effect on the integrity of the Collins Street and Elizabeth Street highway reservation or undermine the structural integrity of the highway reservation. All costs for the preparation and registration of the Part 5 Agreement must be met by the owner. The owner must comply with the Part 5 Agreement which will be placed on the property title. Note: Further
information with respect to the preparation of a part 5 agreement
can be found at Reason for condition To ensure the protection of Council are retained. HERs1 Prior to works commencing on site or to the issue of any building consent under the Building Act 2000 (whichever occurs first) a Statement of Historical Archaeological Potential in the form of an illustrated report must be submitted to and approved by the Council’s Director City Planning. The Statement of Historical Archaeological Potential must be prepared a suitably qualified archaeologist and must provide: a) A review of the site and disturbance history to predict sensitivity and historical archaeological potential; b) Identification of the archaeological values of the place; and c) Guidance on an appropriate course of action to protect those values.
When approved the document will form part of this permit and must be adhered to. Reason for condition To ensure that the work complies with the conservation principles, processes and practices set down in the Burra Charter, in accordance with Section E13.10 of the Hobart Interim Planning Scheme 2015 and to ensure the preservation of any remnant heritage artefacts uncovered are assessed professionally for their potential historical/cultural worth and for their contribution to an understanding of the site and its surrounds. HERs2 All onsite excavation and disturbance must be monitored in accordance with all recommendations made in the approved Statement of Historical Archaeological Potential. Prior to works commencing on site or to the issue of any building consent under the Building Act 2000 (whichever occurs first) an amended site plan identifying the areas of archaeological monitoring and listing the procedures that will be undertaken to comply with this condition must be submitted to and approved by the Council’s Director City Planning. When approved the amended plan will form part of this permit and must be adhered to. Reason for condition To ensure that the work complies with the conservation principles, processes and practices set down in the Burra Charter, in accordance with Section E13.10 of the Hobart Interim Planning Scheme 2015 and to ensure the preservation of any remnant heritage artefacts uncovered are assessed professionally for their potential historical/cultural worth and for their contribution to an understanding of the site and its surrounds. HERs3 Should any features or deposits of an archaeological nature and/or previously unrecognised heritage fabric be discovered anywhere on the site during excavation or disturbance: (a) all demolition, excavation and/or disturbance is to stop immediately; (b) a qualified archaeologist must be engaged to attend the site and provide advice and assessment of the features and/or deposits discovered and make recommendations on further excavation and/or disturbance; (c) all and any recommendations made by the archaeologist engaged in accordance with (b) above must be complied within in full; (d) all features and/or deposits discovered must be reported to the Hobart City Council with 7 days of the discovery; and (e) a copy of the archaeologist’s advice, assessment and recommendations obtained in accordance with paragraph (b) above must be provided to the Hobart City Council within 14 days of receipt of the advice, assessment and recommendations. ENG12 A construction waste management plan must be implemented throughout construction. A construction waste management plan must be submitted and approved, prior to commencement of work on the site. The construction waste management plan must include: • Provisions for commercial waste services for the handling, storage, transport and disposal of post-construction solid waste and recycle bins from the development. • Provisions for the handling, transport and disposal of demolition material, including any contaminated waste and recycling opportunities, to satisfy the above requirement.
All work required by this condition must be undertaken in accordance with the approved construction waste management plan Advice: Once the construction waste management plan has been approved Council will issue a condition endorsement (see general advice on how to obtain condition endorsement) Reason for condition To ensure that solid waste management from the site meets the Council’s requirements and standards ADVICE The following advice is provided to you to assist in the implementation of the planning permit that has been issued subject to the conditions above. The advice is not exhaustive and you must inform yourself of any other legislation, bylaws, regulations, codes or standards that will apply to your development under which you may need to obtain an approval. Visit www.hobartcity.com.au for further information. Prior to any commencement of work on the site or commencement of use the following additional permits/approval may be required from the Hobart City Council. Building permit
in accordance with the Building Act 2000 Plumbing permit under the
Tasmanian Plumbing Regulations 2014 Occupational License Occupational license
for use of Hobart City Council highway reservation in Collins
Street in accordance with conditions to be established by the Council. Work in Highway Road Reservation Permit to Open Up and Temporarily Occupy a Highway
(for work in the road reserve) Temporary Parking Permits Temporary parking
permits for construction vehicles i.e. residential or meter
parking/loading zones. Access to the Elizabeth Street Mall Permit for vehicle access to the Elizabeth Street mall. Please contact the Council’s Customer Services and Parking operations. Footpath Levels The agreement of the Council’s is required to adjust footpath levels. Collins Street Door The door opening outwards on the Collins Street frontage contravenes section 52 of the Local Government (Highways) Act 1982 and should open up within the property.
Ruzicka That the recommendation be adopted.
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MOTION CARRIED VOTING RECORD
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Alderman Burnet declared an interest in item 10 and retired.
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11. Event Partnerships - Grant Recommendations 2016/2017 File Ref: F16/86426 Ref: Open CCEC 4.2, 22/8/2016 |
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That: 1. The funding for the 2016/2017 Event Partnerships round of the Community Development Grants Program be allocated as follows:
(i) Ten Days on the Island 2017- $75,000 cash;
(ii) MyState Australian Wooden Boat Festival 2017 - $40,000 cash and up to $25,000 in-kind support; and
(iii) An additional amount of $10,000 cash be offered to the MyState Australian Wooden Boat Festival 2017, dependent on the outcome of negotiations for additional benefits above those outlined within their funding application.
(iv) The General Manager be delegated the authority to negotiate further benefits to be delivered for the additional funding of $10,000 cash for the MyState Australian Wooden Boat Festival 2017.
(a) These grants be funded from the Major Event and Festival Grants function areas of the 2016/2017 Annual Plan.
2. An allocation of $80,000 cash and up to $6,600 in-kind support be provided to the 2017 Festival of Voices event to be funded from the Major Event and Festival Grants funding activity in the 2017/2018 Annual Plan.
3. Given the anticipated high level of demand for the twice yearly rounds of the Event Grants stream (up to $20,000), the Council reallocate the remaining funds of $100,000 to this grant pool allocation.
4. The applicants be advised accordingly. 5. The total grant provision be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart’s Annual Report.
Sexton Burnet That the recommendation be adopted.
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Amendment
Briscoe That Clause 1(iv) be deleted. |
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AMENDMENT CARRIED VOTING
RECORD
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SUBSTANTIVE MOTION CARRIED VOTING
RECORD
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COUNCIL RESOLUTION: |
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That: 1. The funding for the 2016/2017 Event Partnerships round of the Community Development Grants Program be allocated as follows:
(i) Ten Days on the Island 2017- $75,000 cash;
(ii) MyState Australian Wooden Boat Festival 2017 - $40,000 cash and up to $25,000 in-kind support; and
(iii) An additional amount of $10,000 cash be offered to the MyState Australian Wooden Boat Festival 2017, dependent on the outcome of negotiations for additional benefits above those outlined within their funding application.
(a) These grants be funded from the Major Event and Festival Grants function areas of the 2016/2017 Annual Plan.
2. An allocation of $80,000 cash and up to $6,600 in-kind support be provided to the 2017 Festival of Voices event to be funded from the Major Event and Festival Grants funding activity in the 2017/2018 Annual Plan.
3. Given the anticipated high level of demand for the twice yearly rounds of the Event Grants stream (up to $20,000), the Council reallocate the remaining funds of $100,000 to this grant pool allocation.
4. The applicants be advised accordingly. 5. The total grant provision be recorded in the ‘Grants, Assistance and Benefits Provided’ section of the City of Hobart’s Annual Report.
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Item 16 was then taken.
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12. Formal Adoption of Amended Rates and Charges Policy File Ref: F16/87658; 22-1-6 Ref: Open FC 6.1, 16/8/2016 |
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That: 1. The Council adopt the City of Hobart Rates and Charges policy marked as Attachment A to item 6.1 of the Open Finance Committee agenda of 16 August 2016. 2. The General Manager be authorised to finalise the City of Hobart Rates and Charges policy and arrange for it to be made available to the public in paper format from the Council’s Customer Service Centre and in electronic format on the Council’s website.
Sexton That the recommendation be adopted.
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MOTION CARRIED VOTING RECORD
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13. 2016/2017 Fees and Charges - Proposed Amendments File Ref: F16/82808 Ref: Open PR 6.1, 11/8/2016 |
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That the fees and charges for Major Events and Circus Bookings and exercise classes within Parks, Reserves and Open Space, be amended for the 2016/2017 financial year in accordance with the below table:
Harvey That the recommendation be adopted.
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MOTION CARRIED VOTING RECORD
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14. Draft West Hobart Oval Management Plan and Oval Lighting Plan - Results of Community Engagement - Endorsement of Final Plans and Oval Renaming File Ref: F16/85471; 70-42-1 Ref: Open PR 6.2, 11/8/2016 |
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That: 1. The West Hobart Oval Management Plan and West Hobart Oval Lighting Plan, marked as Attachments C and D to item 6.2 of the Open Parks and Recreation Committee agenda of 11 August 2016, be endorsed. 2. Funding for the staged implementation of the plans be considered as part of the City’s annual budget process. 3. Respondents to the public exhibition of the plans be notified of the Council’s resolution and the key amendments to the plans. 4. The General Manager be authorised to lodge development applications, as required, to enable implementation of the approved plans to be progressed. 5. The West Hobart Oval be renamed the West Hobart Recreation Ground. (i) In accordance with the Survey Co-ordination Act 1944, the Council submit a recommendation to the Nomenclature Board to rename the oval.
Ruzicka That the recommendation be adopted.
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MOTION CARRIED VOTING RECORD
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15. Professional Development Application - Alderman Harvey File Ref: F16/92971; 13-2-22 |
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Ruzicka
That: 1. The Council receive and note the information provided in the memorandum of the General Manager of 17 August 2016. 2. The Council note that Alderman Harvey has elected not to participate in the Governance Foundations for Not-For-Profit Directors course.
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MOTION CARRIED
VOTING RECORD
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Item 9.1 was then taken.
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The following items were discussed:-
Item No. 1 Minutes of the last meeting of the Closed Portion of the Council Meeting Item No. 2 Communication from the Chairman Item No. 3 Leave of Absence Item No. 4 Consideration of supplementary items to the agenda Item No. 5 Indications of pecuniary and conflicts of interest Item No. 6 Lease Arrangements - Washington Street, South Hobart LG(MP)R 15(2)(f) Item No. 7 Hobart Council Centre LG(MP)R 15(2)(c)(ii) and (f) Item No. 8 Hobart Council Centre - Lease of Office Space LG(MP)R 15(2)(f) Item No. 9 Hobart Council Centre - Proposed Temporary Use of Level Five LG(MP)R 15(2)(d) Item No. 10 Council Loan Guarantee - Request LG(MP)R 15(2)(g) Item No. 11 Council Loan Guarantee - Request LG(MP)R 15(2)(g) Item No. 12 Transfer of Property LG(MP)R 15(2)(f) Item No. 13 Objection to Rate Notices and S129 Rate Remission Request LG(MP)R 15(2)(g) Item No. 14 Rates Discount LG(MP)R 15(2)(g) Item No. 15 Proposal to Operate a Market LG(MP)R 15(2)(c)(i) Item No. 16 Ellerslie Road, Battery Point - Lease LG(MP)R 15(2)(d) Item No. 17 Sponsorship Proposal LG(MP)R 15(2)(g) Item No. 18 Summerhill Road, West Hobart - Proposed Purchase of Part of Land LG(MP)R 15(2)(f) Item No. 19 Summerhill Road, West Hobart - Proposed Compulsory Acquisition of Part of Land LG(MP)R 15(2)(f) Item No. 20 Request for Assistance LG(MP)R 15(2)(g)
Burnet That the items be noted.
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MOTION CARRIED VOTING
RECORD
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The Chairman adjourned the meeting at 5.14 pm pending the recommendations from the special meetings conducted prior to the Council meeting, being made available.
The meeting was reconvened at 5.28 pm.
The Chairman adjourned the meeting at 5.50 pm to conduct the closed portion of the meeting.
The meeting was reconvened at 7.13 pm.
Item 16 was then taken.
There being no further business the meeting closed at 7.13 pm.
TAKEN AS READ AND SIGNED AS A CORRECT RECORD
THIS
5th DAY OF september 2016.
CHAIRMAN