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City of hobart

MINUTES

Parks and Recreation Committee Meeting

 

Open Portion

 

Thursday, 14 July 2016

 


 

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 2

 

14/7/2016

 

 

 ORDER OF BUSINESS

 

APOLOGIES AND LEAVE OF ABSENCE

1.        Co-Option of a Committee Member in the event of a vacancy  3

2.        Confirmation of Minutes. 3

3.        Consideration of Supplementary Items. 4

4.        Indications of Pecuniary and Conflicts of Interest. 4

5.        Transfer of Agenda Items. 4

6          Reports. 5

6.1     Franklin Square - Fountain Lighting - Hire Fee Proposal 5

6.2     New Town Oval Pavilion - Lower Function Room - Proposed Lease. 6

6.3     Hobart Twilight Market - Request for Licence Amendment and Extension – Long Beach Reserve, Sandy Bay. 7

6.4     Garrington Park – 110 Giblin Street, Lenah Valley – New Subdivision - Naming Of New Park. 10

7          Committee Action Status Report. 10

7.1     Committee Actions - Status Report 10

8.        Questions without Notice. 11

9.        Closed Portion of the Meeting.. 11

 


 

Minutes (Open Portion)

Parks and Recreation Committee Meeting

Page 3

 

14/7/2016

 

 

Parks and Recreation Committee Meeting (Open Portion) held on Thursday, 14 July 2016 at 5:00 pm in the Lady Osborne Room, Town Hall.

 

COMMITTEE MEMBERS

Reynolds (Chairman)

Briscoe

Ruzicka

Sexton

Harvey

 

ALDERMEN

Lord Mayor Hickey

Deputy Lord Mayor Christie

Zucco

Burnet

Cocker

Thomas

Denison

Apologies:  Alderman P T Sexton.

 

 

Leave of Absence: Nil.

 

 

Present:  Alderman A M Reynolds (Chairman), Aldermen J R Briscoe, E R Ruzicka, W F Harvey and the Deputy Lord Mayor Alderman R G Christie.

 

The Deputy Lord Mayor was co-opted to the committee.

 

Alderman Harvey declared an interest in item 6.3, retired at 5.04 pm and returned at 5.08 pm.

1.            Co-Option of a Committee Member in the event of a vacancy

 

 

Harvey

That the Deputy Lord Mayor be co-opted to the committee.

 

MOTION CARRIED

VOTING RECORD

 

AYES

NOES

Reynolds

 

Briscoe

 

Ruzicka

 

Harvey

 

 

2.       Confirmation of Minutes

 

 

 

Briscoe                                                                                                                        

 

The minutes of the Open Portion of the Parks and Recreation Committee meeting held on Thursday, 9 June 2016, be confirmed as an accurate record.

 

MOTION CARRIED

VOTING RECORD

 

AYES

NOES

Reynolds

 

Briscoe

 

Ruzicka

 

Harvey

 

Deputy Lord Mayor Christie

 

 

 

3.       Consideration of Supplementary Items

Ref: Part 2, Regulation 8(6) of the Local Government (Meeting Procedures) Regulations 2015.

Recommendation

 

That the Committee resolve to deal with any supplementary items not appearing on the agenda, as reported by the General Manager.

 

No supplementary items were received.

 

 

4.       Indications of Pecuniary and Conflicts of Interest

Ref: Part 2, Regulation 8(7) of the Local Government (Meeting Procedures) Regulations 2015.

 

Aldermen are requested to indicate where they may have any pecuniary or conflicts of interest in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the committee has resolved to deal with.

 

OR

The following interest was indicated:

 

1.    Alderman Harvey - item 6.3.

 

 

5.       Transfer of Agenda Items

Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015.

 

A committee may close a part of a meeting to the public where a matter to be discussed falls within 15(2) of the above regulations.

 

In the event that the committee transfer an item to the closed portion, the reasons for doing so should be stated.

 

Are there any items which should be transferred from this agenda to the closed portion of the agenda, or from the closed to the open portion of the agenda?

 

No items were transferred.

 

 

6        Reports

 

6.1      Franklin Square - Fountain Lighting - Hire Fee Proposal

            File Ref: F16/78719

 

Briscoe

That the recommendation contained in the report of the Acting Manager Parks and Recreation and Director Parks and City Amenity of 7 July 2016, be adopted.

MOTION CARRIED

VOTING RECORD

 

AYES

NOES

Reynolds

 

Briscoe

 

Ruzicka

 

Harvey

 

Deputy Lord Mayor Christie

 

 

COMMITEEE RESOLUTION:

That the following fees be adopted for the hire and specification of lighting of the Franklin Square Fountain for the 2016/2017 financial year:

Franklin Square Fountain Lighting

Commercial Event Promotion or Purpose

$100 per application

Not for Profit/Charity Events/Community Service Purpose (or on behalf of)

25% of applicable fee per application

 

Delegation:     Council

 

 

6.2      New Town Oval Pavilion - Lower Function Room - Proposed Lease

            File Ref: F16/80045;  72-32-1

Harvey                                                 

That the recommendation contained in the report of the Acting Manager Parks and Recreation and Director Parks and City Amenity of 7 July 2016, be adopted.

MOTION CARRIED

VOTING RECORD

 

AYES

NOES

Reynolds

 

Briscoe

 

Ruzicka

 

Harvey

 

Deputy Lord Mayor Christie

 

 

COMMITTEE RESOLUTION:

That the General Manager be authorised to negotiate with both the St Virgils Old Scholars Football Club and the New Town District Cricket Club, to lease the New Town Oval Pavilion lower function room for a period of five years, including the following terms:

(i)      St Virgils Old Scholars Football Club – for a six month period from 1 April to 30 September annually, at an annual rental of $625.

(ii)     New Town District Cricket Club – for a six month period from 1 October to 31 March annually, at an annual rental of $625.

(iii)    The respective lessees be required to meet the cost of all outgoings, including electricity costs, maintenance and upkeep of the leased area.

(iv)    Annually, the outgoing lessee be required to vacate the leased space two weeks prior to the commencement period of the incoming tenant, to allow for inspection of the leased area and any minor housekeeping and maintenance requirements to be undertaken by the vacating lessee.

(v)     Any others terms as determined appropriate by the General Manager.

 

Delegation:     Council

 

 

 

 

 

Alderman Harvey declared an interest in item 6.3 and retired.

 

6.3      Hobart Twilight Market - Request for Licence Amendment and Extension – Long Beach Reserve, Sandy Bay

            File Ref: F16/80066

Briscoe                                                         

That the recommendation contained in the report of the Director Parks and City Amenity and the Acting Manager Parks and Recreation of 7 July 2016, be adopted, amended by the following:

1.    The deletion of Clause 1(i).

 

MOTION CARRIED

 

VOTING RECORD

 

AYES

NOES

Reynolds

 

Briscoe

 

Ruzicka

 

Deputy Lord Mayor Christie

 

 

 

COMMITTEE RESOLUTION:

That:   1.   The General Manager be delegated authority to issue a revised                    annual licence to the organisers of the Hobart Twilight Market, to                    operate a fortnightly market at Long Beach Reserve, Sandy Bay for                    the period between 1 October to 31 March each year, subject to the                    following terms and conditions:

(i)      The application of a fee of $258.32 per market day plus any        additional charges incurred by the City in response to the        operation of the market, at the discretion of the General        Manager.

(ii)     The use of Sandown Park 2 for the purposes of stallholder        only parking, be approved with the following conditions:

(a)     The application of the Council’s approved fees and        charges for the ground, listed for the 2016/2017 financial           year at $39 per hour;

(b)     The use of the ground not negatively impacting on        organised sporting or recreational use;

(c)     Any damage caused to the ground surface be repaired        by the City at the organisers’ full cost.

(iii)    A sustainable transport plan and a traffic management plan be   submitted to the satisfaction of the General Manager.

(iv)    The request to remove the ‘no standing’ zone in Long Point        Road, be declined.

(v)     The sale and consumption of alcohol in plastic cups within the market area at Long Beach Reserve be approved upon the        applicants being successful in applying for a liquor licence        from the Liquor and Gaming Branch, subject to the following        conditions:

(a)     The terms and conditions of the liquor licence issued by        the Liquor and Gaming Branch be adhered to at all        times; and

(b)     The sale of alcohol be restricted to within the area of the        park occupied by the Market, as set out in the City’s        licence to the Market operators.

(vi)    The Market run between the hours of 4.00 pm and 8.30 pm,        on a Friday evening each fortnight.

(vii)   The General Manager have discretion to allow markets to be        conducted in consecutive weeks in December to allow        flexibility around Christmas.

(viii)  The Market be permitted to operate from 3.00 pm on any        dates that fall outside of daylight savings times.

(ix)    The application be subject to all terms and conditions for the        booking of Council parks including adherence with the Parks        Recreation and Natural Area’s By-Law.

(x)     The applicant be required to obtain a place of public assembly         licence and any food permits required by the Council’s         Environmental Health Unit.

(xi)    The licence agreement be updated outlining the conditions of        use of the area, including ensuring that the public use of the        area is maintained whilst the Market is being staged and that        the range of stalls at the Market are complimentary to other        markets that are already running successfully in the City.

(xii)   The applicant must produce evidence of public liability        insurance to the value of $20 million.

(xiii)  The applicant will be responsible for any damage to Council        property, whether caused by the hirer or any other person or        persons associated with the event.

(xiv)  Appropriate access to all pathways in the area of the Market        must be maintained for pedestrian traffic and emergency        access at all times.

(xv)   Any signs or banners must have prior approval of the Council, including their location in the reserve area.

(xvi)  All litter and waste generated by the function is to be removed        from the area at the conclusion of each Market. The area is to        be cleaned by the hirer after each usage of the site. The        applicant is to provide sufficient bins on-site, in addition to        those already in place to cater for any litter and waste        generated.

(xvii) All food and beverages must be served in compostable        containers and the applicant is to provide a three bin system        for the disposal of food or beverages consumed on-site.

(xviii)          A risk assessment be undertaken by the applicant, to the satisfaction of the General Manager, to ensure the site is suitable for the Market, including access to required facilities such as parking and toilet facilities.

(xix)  The Market is not to be run during other special events that        may be located in the area including the Sandy Bay Regatta,        unless by agreement.

(xx)   The licence agreement be subsequently reviewed on an        annual basis by the General Manager with necessary changes           applied to ensure Council’s requirements continue to be met.

(a)     The annual reviews take into consideration the following          criteria:

· Value;

· Activation;

· Impacts;

· Sustainability.

2.    Approval be granted to allow a long table dinner annually at the site   subject to conditions around hours of operation, location and health        requirements.

3.    The General Manager be authorised to amend or rescind any           condition of this licence at any time, for any reason, as deemed           appropriate.

 

Delegation:     Council

 

 

 

 

 

6.4      Garrington Park – 110 Giblin Street, Lenah Valley – New Subdivision - Naming Of New Park

            File Ref: F16/80774

Ruzicka                                                         

That the recommendation contained in the report of the Acting Manager Parks and Recreation of 8 July 2016, be adopted.

MOTION CARRIED

VOTING RECORD

 

AYES

NOES

Reynolds

 

Briscoe

 

Ruzicka

 

Harvey

 

Deputy Lord Mayor Christie

 

 

 

 

COMMITTEE RESOLUTION:

That pursuant to the Survey Co-ordination Act 1944, the Council recommend to the Nomenclature Board that the name ‘Garrington Park’ be assigned to a new park associated with the subdivision at 110 Giblin Street, Lenah Valley, after Andrew Garrington Kemp, a co-founder of the Kemp & Denning Company.

 

 Delegation:    Council

 

7        Committee Action Status Report

 

7.1      Committee Actions - Status Report

            File Ref: F16/78734

Ruzicka                                                         

That the information be received and noted.

MOTION CARRIED

VOTING RECORD

AYES

NOES

Reynolds

 

Briscoe

 

Ruzicka

 

Harvey

 

Deputy Lord Mayor Christie

 

COMMITTEE RESOLUTION:

That the information be received and noted.

 

 Delegation:    Committee

8.       Questions without Notice

Section 29 of the Local Government (Meeting Procedures) Regulations 2015.

File Ref: 13-1-10

 

No questions were asked at the meeting.

 

9.       Closed Portion of the Meeting

 

The following items were discussed:-

 

Item No. 1          Minutes of the last meeting of the Closed Portion of the Council Meeting

Item No. 2          Consideration of supplementary items to the agenda

Item No. 3          Indications of pecuniary and conflicts of interest

Item No. 4          Questions without notice – File Ref: 13-1-10

 

 

BRISCOE

That the information be received and noted.                                                      

MOTION CARRIED

VOTING RECORD

AYES

NOES

Reynolds

 

Briscoe

 

Ruzicka

 

Harvey

 

Deputy Lord Mayor Christie

 

 

COMMITTEE RESOLUTION:

That the information be received and noted.

 

Delegation:     Committee

 

 

  

 

 

The Chairman adjourned the meeting at 5.11 pm to conduct the closed portion of the meeting.

 

The meeting reconvened at 5.12 pm.

 

Item 9 was then taken.

 

There being no further business the meeting concluded at 5.12 pm.

 

 

 

TAKEN AS READ AND SIGNED AS A CORRECT RECORD THIS
11th DAY OF AUGUST 2016.

CHAIRMAN